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Importance of management and supervision
Roles of supervisors in organizations
The importance of a good job description
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Recommended: Importance of management and supervision
Many organizations and establishments have philosophies in how an organization is to be functioning and which positions are necessary to execute the plan. One of the crucial positions that make the establishment function is that of a Supervisor. The term supervisor is a word with Latin roots which means “to look over,” however, a supervisor is viewed as a person who is an immediate overseer to an employee at a workplace. The supervisor is the person an employee would directly report to for any work related situation. A supervisor plays an essential part of the management team that gives an organization purpose and leadership by being responsible for employees’ progress and productivity (Bittel & Newstrom, 1992).
Supervisors and Managers share some similarities in that they oversee people however they have clear differences that can distinguish one from the other. Managers are usually occupied in four areas which include: planning, organizing, leading and coordinating activities for the organization. Like supervisors, managers give an organization purpose and leadership however their responsibilities are traditionally greater than that of a supervisor by executing responsibilities such as identifying goals, objectives, methods, resources needed to carry out methods, responsibilities and dates for completion of tasks (McNamara, 2010). Managers are considered to be the organizational group above supervisors and have supervisors carry out their mandates and have the goals reach out to the staff through the supervisors.
Supervisors carry out many activities in order to keep their portion of the organization functioning. Supervisors are responsible for their direct reports' progress and productivity in the organization. Sup...
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...s the chance for biased pay scales. A second use for a job description is to serve as a reference when the employee is due for a performance appraisal (McNamara, 2010). A rater can reference the job description if an employee feels that he or she did not think that a certain task that was asked of them was part of the job description.
An employee should be familiar with the job description as well as the performance appraisal procedures before being evaluated. A rater can always reference the job description for the basis of a review and an employee can reference the job description if they feel as though they are being rated unfairly (McNamara, 2010). Both are vital as the job description allows for the employee to understand what is expected of him or her and the performance review states whether the worker fulfilled those expectations asked of him or her.
Supervisors, running a company, need to have 100% accountability of their employees. This is so that if someone else asks about a certain employee, the supervisor can give an accurate record of when the employee came in, where they can be found, and when their shift ends.
Supervision is an opportunity where supervisees are able to review and reflect on their work in order to do it better. Supervisors bring their actual work practice to another person (individual supervision) and can help review what happened in their own practice in order to learn from that experience. Supervision is for better quality service. In a relationship of trust and transparency, supervisees talk about their work and through reflection and thoughtfulness learn from it and return to do it differently. Supervision is based on the assumption that
Introduction What does it mean to be an effective supervisor? Before taking this class, I thought that if a supervisor is able get their employees to work effectively, and efficiently, then the person is an effective supervisor. I didn’t realize until taking this class that supervisors do so much more. After learning more about the other tasks supervisors do like planning, being effective listeners, and motivating employees, I have a better understanding of effective supervision. I am aware that I have had supervisory experiences.
If I were to conduct a job analysis in a company with no job description, I would follow two steps to assist in the creation of a description. My first task would be to ask the supervisor what the job title is, the purpose of the position, and who the employee will be reporting to, as mentioned in the job description handout. My second task would be to go on O*Net to obtain the specific details of the occupation; such as skills,
Leadership can be defined as the way through which one individual has impacts and influences the attitudes and behavior of other people at a workplace. The tasks of leaders in corporations include organizational as well as departmental activities. Leaders are responsible fr coordination of these activities so as to reach the goals successfully by motivating and inspiring team members. (DUYGULU, Ethem and Ciraklar, Nurcan, 2008). Besides, leaders are supposed to resolve issues by avoiding conflicting situations related to work and strive to boost progress on achieving the overall objectives of a company. Moreover, great leaders provide the required knowledge,
The result of this process is a job description “that includes the job title, a summary of the job tasks, a list of the essential tasks and responsibilities, and a description of the work context “(Burke, 2008). A job description consists of the knowledge, skills, and aptitudes necessary to do the job. A job evaluation is the process of adjudicating the comparative value of a job within a company (Burke, 2008).
There are many other traits that earmark a good supervisor; for instance setting a “good example,” being efficient, thorough, and dedicated. “Flexibility” is also important. It is necessary to provide employees with “training and feedback.” A good supervisor is “consistent and fair.” A good supervisor also provides his staff with “recognition for a job well done” (Merit, 1998, p.1).
It is imperative for supervisors to focus on what is required in order for his/her employees to accomplish their job. They must be supportive of their employees and provide continual feedback on their job performance .Supervisor need to include their employees when making changes that effect they way they perform their jobs or finding new way to do things that were problematic. Supervisors should give their employees more responsibly to make them feel more valued and powerful. There is also a major need for promotion, pay increase and compensation system (educational reimbursement, vacation incentives etc.
Job analysis helps determined selection criterion that is both legal and practical for the selection process. This process also aids in identifying and detailing competencies needed to perform the job as well as any gaps that exist between those competencies and incumbent performance, this is crucial information for training and development. The identifying of concrete standards and cataloging evaluation criteria is another use for job analysis, this can potentially aid with employee appraisals. Lastly, job analysis is critical in making reasonable accommodations for those individuals who are disabled and in the redesigning jobs
In addition, First Line Supervisors play a crucial role in organizations. In organizations, direct supervisors structure the work environment of employees. For example, they communicate job roles and expectations, provide feedback to employees, and relay information about the broader organization (Ingram and Lee, 2015). These roles also include motiving the team,
Likert also discovered that high producing supervisors “make clear to their subordinates what the objectives are and what needs to be accomplished and then give them freedom to do the job.” Thus, he found that general rather than close supervision tended to be associated with high productivity.
An organization has the greatest chance of being successful when all of the employees work toward achieving its goals. Since leadership involves the exercise of influence by one person over others, the quality of leadership exhibited by supervisors is a critical determinant of organizational success. Supervisors study leadership in order to influence the actions of employees toward the achievement of the goals of the organization.
The world of business has undergone radical and dramatic changes in the last decade changes that present extraordinary challenges for the contemporary manager. A manager is an organizational member who is responsible for planning, organizing, leading, and controlling the activities of the organization so that the goals can be achieved. According to a widely referenced study by Henry Mintzberg, managers serve three primary roles: interpersonal, informational, and decision-making. Management is process of administrating and coordinating resources effectively and efficiently in an effort to achieve the goals of the organization.
MY RESPONSE: A job analysis should include in every human resource function, because it supports the business strategy, analyzes employees’ performance, and broadcasts the future developments. This practice helps to identify the needs for specific skills, and it's a useful tool for hiring, promotion, and training. For instance, when performing an assessment, you are looking not only for a job performance, you can identify a specific behavior or areas of possible improvements. The job assessment helps to identify additional needs for enhancement or correction. There is a correlation between managers and employees, and collected data will help to determine the internal environment and how good the relationship is. For example, during training,
Job description is a sum up of a job that is in the recruitment, in this description, employees will write down the job title, so applicants will able to understand what the job is about. Also, the department, applicants should know where would they work if they were going to work in that organization. Next i...