Setting Planning And Managing Time

Setting goals/making deadlines/managing time:

Make time frames for the goals you have set, be sure to allocate enough time to finish the tasks properly. If you have trouble meeting deadlines, re-evaluate what is happening, perhaps your time-frame is unrealistic or you did not make time for interruptions.

Sometimes tasks can be moved to another day but in doing this make sure that they don't get put off until they become urgent.

Using a time based safety margin is a great idea, this way your goals are realistic and there is time to accommodate either you getting sick, unscheduled interruptions or anything out of your control like not receiving documents on time. Remember to plan time for yourself, block out time for your personal priorities

This way you wont become overwhelmed and will stay motivated, knowing each smaller task is being checked off and your ready to start the next.

Do not postpone important undesirable tasks, get them over and done so that you can move on quickly.

Your main goal is priority but it is important to allocate time for other jobs such as answering or sending emails, going through mail, meetings with managers and so on. Arrange your time accordingly by making time in your day for these tasks leaving more time for your end goal.

An excellent way of prioritizing is making lists to determine which goals can be checked off and in what order, making sure the important things are done first.

Delegating:

As a leader delegating tasks to other team members is important and a great way to manage time while building a morale with your team. By reducing your workload you will be more motivated and see clearer.

Never assume that your team members wont do a great job, wise leaders will often delegate tasks to team members that they know have a better understanding of particular skills than themselves. Be aware of your colleges and know their strengths, this way you will be confident in recruiting them for different

Get rid of all unnecessary documents so that you don't feel cluttered. Use labels or colour coding, this is a great way to file your paperwork so that you can easily find what you need, by doing so you will save time.

Organizing your day will give you a clearer mind, make lists and prioritise your time, take into consideration the time of the day when you work best and set aside difficult jobs for these times and easier jobs for when you are tired. Having an organised environment to work in will encourage the completion of jobs as you have a clear space to work in and wont get sidetracked.

Meetings:

Personally I find meetings to be very helpful and motivating. Planning meetings so that they are short and relevant is important. This will give the team a solid understanding of what tasks must be achieved and in what specific time-frames. Meetings are a great way of making sure that everyone's personal goals are in sync with the organisations