[B HEAD] What is an Administrative Assistant?
An Administrative Assistant is a broad job category that describes an individual who provides various kinds of administrative support to people and groups in business enterprises.
[C HEAD] Work undertaken by an Administrative Assistant
The administrative assistant is expected to be able to multi-task and undertake a broad range of duties including:
[DF] Administrative Assistants must be able to multi-task.
Filing information and documents (manually and using computerised databases) and being able to find them again when necessary. They must also ensure confidentiality of private and sensitive information.
Recording information in e-diaries and organising meeting and events. They would also organise
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Overseeing the maintenance of non-computing office equipment to ensure it is in good working order (for example, copiers/printers/collators/laminators).
Ensuring office supplies are replenished as and when necessary (for example paper; office stationery, printer toner).
Operating a petty cash system so reimburse staff if they have used their own money to pay for business items, for example taxi fares.
Reception duties including greeting and looking after visitors, answering the telephone and making appointments
[B HEAD] Qualities and Skills of and Administrative Assistant
[DF] A skill is something you can learn or develop. A quality is part of your personality.
A highly effective Administrative Assistant should possess the following qualities and skills:
QUALITIES SKILLS
Hard working and be able to work on their own without having to be given instructions all the time
Enthusiastic and carry out their duties in a polite, friendly and helpful manner
Reliable and dependable and turn up for work on time every day
Honest and trustworthy and should be able to be trusted to handle money and confidential information on behalf of the
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[ONLINE TEST 1]
[B HEAD] Time and task management
Time management is a very important skill for all employees. Many employees find themselves frustrated with their workload and this often leads to stress as they try to catch up on tasks that they have not managed to complete.
[PIC REF ATP.01] [C HEAD] Skills required for effective time and task management
Planning – Employees must plan the use of their time and resources. There are many ‘tools’ available to help with this from simple daily ‘To Do’ lists to more long-term Action Plans or Development Plans. (These will be explained in more detail later).
Prioritising – Employees must be able to decide what tasks are important and carried out first and what tasks are less important and so should be completed later in the day or
Medical Administrative Assistants have numerous of duties in an office setting. Medical Administrative Assistants can get a job in a doctor office or a hospital. Medical Assistants work more in the front of office and hospital assisting patients and checking them in. By knowing some Medical Assistants I know some of their duties are: scheduling patients, greeting patients, doing paper work, handling insurance problems or statements, and also supervising entry. Medical Administrative Assistants may be asked to do take the patient height or blood pressure. Medical assistants are sometime asked to buy the medical equipment needed in the office. When needed they may also work as the office manager. They conduct the doctor's schedule and type letters and bills (Occupational Outlook Handbook). Accounting has an enormous role in this field such as handling the insurance procedures and billing statements. Billing statements are responsibilities that a patient has gathered overtime. Having a great attitude is very much needed as a medical assistant because that job is in the customer service field. It is the medical assistant’s duty to take care of the fees in a medical facility therefore, knowing how to do accounting is a must know. Some of the duties involve collecting payments from the patient, tracking records of all the payments collected and filing forms out to take action against patients that have not made payments in a long time or just none at all that is why accounting is very important in this job. Accounting is recording financial relations, storing, organizing, retrieving, and presenting information in numerous reports which all goes back to one of the duties of a medical administration assis...
Medical assisting is one of the nation's fastest growing careers, according to the U.S. Bureau of Labor Statistics. Medical assistants perform a vast number of daily duties administrative and some clinical tasks. Medical Assistant are the glue that keeps the various healthcare facility running smoothly. There will be a time when a medical assistant may have to answer the telephone, greet patients, fill out medical records and update them as needed, schedule appointments and handle correspondence and billing.
Any job in the medical field is great, because it will always be needed no matter what. Doctors, nurses, techs, etc. are all very important and necessary people, but the people behind the scenes are just as important, medical administrative assistants. Being a medical administrative assistant seems awfully difficult, you have all these responsibilities but at the end of the day you’ll have a sense of satisfaction because you may have possibly really helped a patient or family with a serious and hard situation. There are different types or categories of medical administrative assistants, you have the front office, the back office, the clinic setting, private practices, and the floating position. Duties for
• Establishing measurable standards for all office functions, for example, the timely and appropriate management of enquiries, both professional and administrative
The job description shows a wide and various range of tasks that the candidate must be able to do, and indeed the requirements are particularly specialised and appropriate for this job. It seems a very demanding and high-expecting job.
to work wisely when work and jobs are redesigned. And in order to help both managers
Other authorities view academic middle managers as administrators whose tasks and responsibilities typically encompass the management of human resources within the subject departments, paired with the coordinating responsibilities, budget administration and instructional planning (Dimmen, 2000).
Planning is the process that management uses to accomplish the objectives of a business. The most common objective is to make money and planning defines how to get there. Examples would be what kind of business, or whether to expand to other products or concentrate on a narrower field, to grow by acquisitions or not to grow, to assist employees to further their career goals, to be socially or environmentally conscious, to have multiple locations or not. As a manager in my organization, I have used planning in multiple ways. One way in particular stands out regarding employee performance. Patrick is a very competent employee who does not have performance issues
Controlled field requisitions, liaising with operations, working within budget constraints and providing delivery of fit for purpose goods to ensure asset integrity.
As I know the great role staff has on the vitality of business, I always choose to work with energetic, loyal, ambitious people. Those people who are eager to learn and deal every day challenges.
Time management is not only important to supervisors or managers, but it is involved in everyone’s life. From the day a person is born to the day a person leaves the earth, there is a schedule for everything. Planning and scheduling items help to improve our desired goals rather it is for day-to-day tasks or long term tasks. In the business or corporate world, demands such as production numbers must be met by a specific deadline. Although there are other skills required to accomplish these goals, time management is the key to achieving these goals with less ripples.
I have chosen to do my research on time management. My goal from this study is to explore the positive impact of time management strengths as they apply to my work structure. My position requires me to meet project deadlines. I believe effective time management is important for my professional and personal development. At my workplace my priorities are set by others. Sometimes my schedule is about compromise and is sometimes set by necessity and apathy. Seeking a healthy outlook on how to use time, keeping priorities straight, completing tasks and meeting deadlines is why I have chosen to implement time management changes in how I perform part of my job. According to the MSG Experts, “Time Management refers to managing time effectively
Administration and management area process to fulfil the predetermined functions of an organization, in every organisation or institution. There are two types of functions; administrative and executive functions, administrative functions are performed by top level managers and executive functions are mostly related to middle and first level managers.
Responsible to ensure the proper upkeep, staff cleanliness, punctuality and efficiency of staff in the department
This involves supporting th-e Senior Executive Assistant in th-e management o/f information& coordination o/f matters within a substantive team, acting as a key interface with a broad range o/f contacts including high-ranking officials, both within& outside th-e Organization, prioritizing tasks& organizing work independently based on general direction from th-e supervisor.