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Analyzing organizational culture
Effective listening within a workplace
Analyzing organizational culture
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Creating Internal Listening Environment Although an internal listening environment may be a logical goal for most managers, achieving this goal can be difficult in practice. Thus, a culture in which management effectively values the employee is achieved through training and the actions of leaders. Additionally, qualitative research can be used to assess the initial situation of an organization to identify the correct implementation. Furthermore, it can be used to gauge the employee perceptions once the programs have been applied. Specific actions. While each organization must create an internal listening environment based on their unique circumstances, several actions can foster a positive internal focus. Lings and Greenley determined an …show more content…
The leaders of an organization are a vital aspect to effectively implement an internal listening environment. While the training of leaders was previously discussed, leaders also play a key role in developing the organizational culture. Moreover, leaders must demonstrate competency in listening and compassion, which can either be trained or gained through recruiting. Organizational Culture. Asree, Zain, and Razalli define organizational culture as “the set of common norms and values shared by the people of an organization”, which significantly influence how an organization “communicates with, develops, empowers and involves its staff” (2010, p. 504). In regards to the definition and the operations culture influences, the importance of culture on how an organization listens to employees is clear. Therefore, leaders of an organization must understand the organization’s culture and mold the culture to emphasize service and care for both employees and the …show more content…
Although there are multiple actions a company can take to improve their internal listening environment, each organization must formulate a unique solution that correlates with their organization’s environment. Thus, prior to formulating a plan of action, a company must first properly define and diagnose their current organizational environment. Additionally, companies must have a tool to gauge how well new policies implement a listening environment. In order to understand employees’ perceptions of the current listening environment, an organization can use qualitative research. This type of research investigates further into operations to understand the perceptions and motivations of the employees (Cooper & Schindler, 2014). Two potential qualitative research methods that can be used by companies are individual depth interviews and focus
The role of a leader is often inaccurately defined as an individual who is in a position to give orders. However, there are enormous differences in the attributes of an outstanding leader, and one of mediocrity. An outstanding leader, above all else, is a role model for their peers. In doing so, a leader of the highest caliber is trustworthy in both their peer’s trust for the leader as well as the leader’s trust of their peers. A leader must also display exceptional skill in communication which transcends speaking and, more importantly, includes listening and consideration to the ideas presented to them. Furthermore, a leader must be supportive of and willing to help their peers build their own strengths. The attributes listed above represent only a small subset of what makes an outstanding leader. Yet,
The Seven Habits of Highly Effective People: The Seven Habits and Their Contribution to Listening
Organizational culture is the system of shared beliefs and values that develops within an organization and guides the behavior of its members, while organizational structure is an expression of social and economic principles of hierarchy and specialization (Kinicki, 2015). Both the culture and the structure of an organization are important things for management to understand in order to successfully set and achieve an organization’s goals. Companies who excel in highly competitive fields can attribute their successful economic performance to a cohesive corporate culture that increases competitiveness and profitability. This culture is best utilized in an organization that has the necessary structure to allow its employees to coordinate their actions to achieve its goals.
In his book Organizational Culture and Leadership, Schein defines the culture as: “The climate and practices that organizations develop around their handling of people, or to the espoused values and credo of an organization”.
In order to effectively listen, the coach must be able to devote their full attention to the client. To do this, the coach should go through the process of emptying their minds before each session (Dunbar, 2010). By ridding their minds of all their personal thoughts, they open more room to listen to the client and fully comprehend everything being expressed. Moreover, a creative way of emptying the mind is by visualizing the thoughts leaving and going somewhere to be stored until the session or working day is over (Dunbar, 2010). By visualizing the thoughts leaving, it helps the coach actually empty their thoughts and be able to pay complete attention to the client, promoting effective listening in the session (Dunbar, 2010). Ultimately, pay attention to the client will help the client-coaching relationship build, boost the client’s ability to share their feelings, and promote a more productive and beneficial session experience.
It is important for senior leaders in an organization to be engaged themselves and to have the ability to encourage engagement amongst the rest of the organization. One of the ways that senior leaders can promote employee engagement is through aligning organizational culture with work systems to attain company objectives. Communication channels that are open between senior management and employees will enable all levels of employees to understand company goals and strategies. This knowledge is a resource provided to the employees, which they will use to increase their own efficacy in their roles. Effective communication will help to create a positive working environment where there are clear expectations of each
Jim Anderson developed a 6 week training program on listening and communication skills to improve management at a large pharmaceutical company (Northouse, 2013). Jim decided to train the middle level managers from research and development first. The managers are highly skilled, but skeptical of the value of the seminar. After the third week, Jim begins to notice problems. Attendance has dropped and the attendees are frequently late or leave early. Jim is unsure how to turn the problem around.
It is this capability of the management to cultivate communication that is important towards effective engagement with the employee (Albrech, 2011). It is not just a one-sided affair of a company engaging employee, but also mutual loop where the employee is also engaging the company. After all, it takes two hands to clap. “Voice must be approached in a genuine and authentic way, and treated as more than just a cosmetic exercise. An authentic use of voice means that when the employee is invited to speak up, the company in return will both listen and will respond to what the employee says, even if just to explain why they cannot carry out a request for change. Feedback is vital and action must be seen to follow.” (Dromey et al, 2012, p.17).
Poor listening can lead to misunderstanding and miss important information, deficiency clarification conduct assumption, which following consequence is inefficiency in work, errors and mistakes. In long term, bad listening skill can make significant effects to the business’s profit. Poor listening can also hurt other feeling, which results in bad teamwork and ineffective performance. For example, when the employee does not listen correctly what the customer need, they can make wrong assumptions and giving the guest bad services. The final outcome is the customer would be angry and the company might lose profit. Bad listening skill between staff in a long period of time might cause interpersonal compromised. People usually listen with their own beliefs and a close-mind, while their partner might have different values. People beliefs act as a shield that stops new ideas and fresh evidence from reaching their mind (Monippally 2013, pg. 67). For instance, employees within a hotel can come from all over the world, they have different beliefs and values, but they do not listen with an open-mind and put themselves into other person position. Eventually, there would be no trust between staff and organization cannot operate effectively. When the communication within an organization is ineffectively, it will cause bad effect on the profit and performance of that
“In our communication-orientated age, listening is more important than ever. This is why, in most companies, effective listeners hold higher positions and are promoted more often than ineffective listeners” (Lucas 48.) Listening is one, if not the most vital and valuable tool that we can utilize. Being a proficient listener is not only beneficial as a student, but also as an individual in the business place and even in personal relations. In this day in age, the lack of mental presence within the activity that we are physically present for is almost accepted as normal. The fact that the mind wanders is unfortunately proven by data collected in a week long listening study. This listening study took place at a university, with a
Organizational culture is imperative to the success of the organization. The strength and core values of the organization is supported by the organizational culture. This allows for organization to operate in a specific manner that is specific to that organization and can pave the path for success. Company founders are passionate about their vision and mission and they elude that passion into their employees. When that passion and mission is successfully implied to the employees the company strives in it 's path to success.
The concept of organizational culture is one of the most debated topics for researchers and theorists. There is no one accepted definition of culture. People even said that it is hard to define culture and even more change it. It is considered a complex part of an organization although many have believed that culture influences employee behavior and organizational effectiveness (Kilmann, Saxton, & Serpa 1985; Marcoulides & Heck, 1993; Schein, 1985a, 1990).
Listening is often times confused with hearing, when in fact, they are very different processes. Hearing is the physical process of perceiving sound; the listening process follows this perception. Many people believe that listening comes naturally to people, but it is actually an active process of creating meaning of other’s spoken messages. It is an often overlooked element of the communication process because of the amount of effort and skill that it requires to effectively listen (Brown, 2009). Listening is a necessary business communication tool as it is an active process that generates comprehension and development of a response.
One of the most common lists of listening strategies happens to be focused towards business listeners. “The human brain is built for conversation, but we achieve better results when we think strategically about listening and make a few simple, deliberate choices that support our conversational goals (Business, 2005).” There are two main steps to help make you more effective in every conversation you are faced with. “The first step is to decide what your goals are for each individual conversation that you are about to carry out (Business, 2005).” Pre-planning this step will help categorize the conversation. “The second step requires you to be aware of your options, and with your conversational goal in mind, deliberately choose whether to talk or to listen, to focus or clarify what you want to say, or to listen attentively. This step will further structure the conversation than information gained from step one. Each step is vital to generating the most information from everyday conversations and each step has many other functions.
One of the most important, but often overlooked, aspects of a business is the internal relations and communication of the employees. Business ' focus tends to lean in the direction of the customer, and customer interaction, so that they feel valued and accommodated to their needs. Of course, there is no technical wrongdoing through this to employees – they simply continue doing the job set before them. However, it can be seen that there is much benefit to focusing company energies, not only on customers, but also on the internal relations and communication between employees. By looking more closely at the definitions, importance, and value of internal relations and employee interaction, one should be able to have a better understanding of their