The Components Of Oral Communication And The Communication Process

3.2 IMPLEMENTATION ACTIVITIES RELATED TO CONCEPT

As it is described earlier, communication is a process of exchanging verbal and non-verbal messages. It is a continuous process. Pre-requisite of communication is a message. This message is conveyed through some medium to the recipient. It is important that this message be understood by the recipient in same terms as intended by the sender. He must respond within a time frame. Thus, communication is a two way process and is not said to be complete without feedback from the recipient to the sender on how well the message is understood by him.

Components of communication process include:

Context: Communication is affected by the context in which it takes place. This context may be physical, social,

It involves individuals conversing with each other; it could be direct conversation or telephonic conversation. Discussions, speeches, presentations are all forms of oral communication. It is generally recommended where there is direct interaction is required. Face to face communication (meetings, lectures, conferences, interviews, etc.) is significant so as to establish a rapport and trust.

Advantages of Oral Communication

1. It enables high level of understanding and transparency as it is interpersonal.

2. There is no element of rigidity in oral communication. There is flexibility for allowing changes in the decisions previously taken.

3. There is spontaneous feedback thus making decisions to be made quickly without delay.

4. The feedback is spontaneous in case of oral communication. Thus, decisions can be made quickly without any delay.

5. It saves money, time and requires less effort.

6. Oral communication is best in case of problem resolution. The conflicts, disputes and many issues can be put to an end by talking them over.

7. It is very essential for team work and group

IMPORTANCE OF COMMUNICATION

Communication enables managers to carry out their jobs in delegation of duties to employees. It serves as a basis for planning. All the essential information must be communicated to the managers who in-turn must communicate the plans so as to implement them. Organizing also requires effective communication with others about their job task. Leaders and managers must communicate effectively with their subordinates in other to achieve their goals and objectives. Controlling is not also possible without communication.

Major part of managers’ time is being devoted in communication. Generally, they devout about 6hours each day communicating, spending great time on face to face or telephonic communication with their superiors, subordinates, colleagues, customers or suppliers. They also use written communication in form of letters, reports or memos wherever oral communication is not feasible.

In other words, successful organization depends on effective communication existing between management and employees. It acts like organizational