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Relevance for effective communication in management
Communication in an organisation
Communication in an organisation
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The problem of communication among program’s officers can affect the development an stability of the organization. The lack of communication between officers or professional staff can be reflected in the creation of proposals or implementation of innovative ideas. In addition, the lack of communication allows of different perspectives for the management and use of budget, in which the program officer might believe that is a correct idea to make changes without consulting others. For instance, the program officer consider to make personnel changes without consulting or communicating with others. This can bring a negative impact by changing the personnel with extensive experience in one area and to make them work in another area that they might …show more content…
Program officers’ can make significant changes through the process, such as management or personnel changes. As a result, program officers’ should be able to maintain constant communication to others about the changes made on the departments to clear any misunderstanding that the other person might have. Moreover, changes in the finances are important since the entire organization depends on specific amounts provided by the program officers. Keeping informed the professional staff, grantees and personnel is essential to the development of the organization, for this reason, program officers should be able to maintain constant communication with others. Moreover, following the format required by the organization is a responsibility that program’s officer are in charge with. Making changes about the format of the proposal or budget are important modifications that should be communicated or approved by others. The collection of information or renewal of grants is a process that should be specifically reported in a document so it could make it easier for other employees or grantees in the procedure. According to Miner and Miner (2013), “Collecting information on an ongoing basis to document accomplishments will make it easier to develop a grant progress report (p. 247). The program officers are entitled to follow an impotent process that should be …show more content…
For instance, by communicating with past grantees, officers can obtain information about the type of format utilized by the other organization or about the likes and dislikes about the contributor. The second step is following the application guidelines which is essential for grant seekers to be aware of the rules, regulations and time frame required by the organization. Step three is maintaining interaction with proposal contacts is essential for the organization to continue having communication about the process or any additional question or concerns that the grant seeker can have. Moreover, the four step is “submit an excellent, not good ideas” the importance of completing all the information required by the contributor in a way that explains the purpose of the foundation in an innovative way is crucial to secure a grant. Step five is mention any methods that the proposed project will make an impact on people. By carefully explaining how the project will bring benefits to the lives of others will make donors to be aware on the importance of investing in a project that can make a significant change around the community. In addition, step six is “recognize that part of the program officer’s job is sometimes saying no”, by being aware that competition is continuing rising and that
Currently, the communication system at Duplox constrains any exchange of information and ideas as it demonstrates a visible downward and vertical communicational approach (enter relevant info). Each of the six departments within Duplox are not aware or concerned about how their performance affects other department’s and their ability to attain rewards and achieve goals. This act currently specifically demonstrates low organizational citizenship behaviour as each department has different organizational objectives and goals lacking in an effective organizational coordination between working together and communicating efficiently in order to accomplish goals for the advantage of Duplox as a whole. The current communication system at Duplox has the following three areas of
The team needs to establish a policy and procedure which would be a step toward an organizational structure. This process will be a framework that defines formal reporting relationships between the different levels of management. For example, the guidelines can be used as a protocol of the process managers needs to follow to assist their employees through the change process. The team also needs to provide in house trainings for all departments so employees can be aware and implement the new changes. The training will increase skill level and improve staff productivity.
Within an organization one of the key tools that they use is that of: communication. Communication is a primary key to any organization and without it there is no cohesion, no leadership, and no functionality. As communication begins to diminish, so does the organization – as one article puts it: “These new economic…. imperatives have significantly contributed to the demise of the old classic command-and-control bureaucracy…” (Tiernan et al, 2002, 47-48). From what this article states, the lack of communication has led to a semi-collapse of the mechanistic structure of an organization. Though communication does seem like a huge factor of an organization, communication does not come without its troubles within the inter-organizations; if there is communication going on in a company, there is going to also be a lack of communication. When a company has employed thousands of people (or maybe just a small amount) they are hiring a whole selection of individuals to work as whole group in unity – though this does seem like an amazing idea, these sets of individuals will have quite ...
In order to have an effective evaluation, we needed to set goals. When we began the project , our goals were to feed at least 100 people, as a chapter record over 100 hours volunteering at the Wesley Chapel Mission Center (WCMC), collect 150 coats, and raise $1000. Yet, with hard work, and hours of preparation, we surpassed those goals. We fed over 180 people, volunteered over 210 hours and collected over 350 coats as well as many pairs of gloves and other winter accessories. On top of that, we also beat our goal of raising $1000 by raising an amazing $3,096.29.
The theme emerging from the data collection will support the research questions in the action plan. After collecting both qualitative and quantitative data it was discovered that the current communication strategies were inappropriate for the organization structure. The leadership style was autocratic, which gives the leader sole control over the organization without receiving input from other employees. According to the text, “leadership will need to become more focused and more distributed, because the task of leading these changes is just too large for one person” (Buczynski & Hansen 2014). An effective leader display strong communication skills by listening, communicating, and involving others in the decision making
Corning is a decentralized company currently being plagued by both external and internal threats, such as market uncertainty and poor communication and planning systems. The company has just recently started to recover from a large layoff in 1975, which reduced worker job confidence. The Houghton family has a preference for an informal workplace with an ambiguous leadership style that contradicts the formal and strict resource allocation system designed for their international strategy. The current strategy being employed differs with the owner’s philosophy, which is important, since the President must buy into the plan to understand and communicate it effectively. This miscommunication creates goal incongruence, which is exemplified by the confusion of corporate divisions about whether they should be focusing on reducing cost or being an innovator. Also, each officer has been described as having work that overlaps, showing no focus and a lack of efficiency. The fact that each of the over 150 businesses groups have to write up a resource allocation request and business strategy creates the issue of finding time to read each report.
... Although M.V. has much experience and knowledge over many of the staff members and interns, she must learn to handle conflict, as she often uses an authoritarian approach in solving many issues in her program. M.V.’s change towards mindful and empathetic will greatly increase her leadership ability to improve the program, as she will gain greater insight and improve happiness among the staff and interns. M.V.’s behavior of perceiving her staff and interns positively will assist their work ethic, Theory Y, as she will view them as self-motivated, liking work and accepting responsibility (Northouse, 2012). M.V.’s vision to improve the organization lies with her dedication in working for the agency for over a decade, but she may also find best practices to improve the organization with other great opinions from the staff and interns by being mindful of their feedback.
Moreover, as the NPOs, the PFS system could motivate the NPOs operating more efficiently and effectively. The NPOs with sufficient experience in programs could focus on the operation than distracting their time for searching the donation and government supports which would contribute to the successes of the projects. This new funding method could save NPOs time and cut down the number of staff which reduce the waste in NPOs so that they could focus on their
Discerning the context to the program that you want to explore, and allow people who will be involved with the program, to think about my own organization, and its needs and expectations for the program. It is very important to catch the attention of the organizations that you want to operate for a long time. Keeping people focus on what they are involved in is a major concern. Program planner have to work hard to carry out the context of the program to be able to keep the interest of people. Making that the facets of the program meaningful, learning, and being consistence. New directors may have to make changes after they have taken on a new position. Every culture has a unique way of learning preferences that relates to their organization.
Once the top management makes sense of their visions for the planned change, the information is disseminated across the organization to obtain buy-in, commitment and engagement. By (2007) noted that programmatic communication approach emphasizes “conformance over performance”. As the decisions have already been made at the top level, compliance at the lower level of the organization is expected in order to achieve success in change
10. Is the agency doing anything as a whole to help community over poverty? 11. What changes would you like to see that would benefit the
According to her, conflict and changes can be managed with flexible mindset. She encourages to have periodic one on one meeting with the employees. Also, she stresses on frequent communication sessions/webcast with the leadership team to avoid any last minute surprises. There is also an employee grievance program where employee can report their woes anonymously or to any senior management which promotes transparency between the employee and employer.
Once the project has been specifically defined, the grant seeker needs to research appropriate funding sources. Both the applicant and the grantor agency or foundation should have the same interests, intentions, and needs if a proposal is to be considered an acceptable candidate for funding. It is generally not productive to send out proposals indiscriminately in the hope of attracting funding. Grant-making agencies and foundations whose interest and intentions are consistent with those of the applicant are the most likely to provide support. An applicant may cast a wide, but targeted, net.
The first step in designing an organization of such magnitude will require the involvement of the media, because the media will eventually help in publicizing the organization and its objectives. More so, engaging the entire local community will certainly gives an upper hand due to the fact that they are the sole beneficial of the program. The absent of these people will make it difficult to identify those that are truly in need of support, therefore involving the local community will facilitate the identification of those that are truly in
• The directors, who may have any relative or acquaintance in the project under discussion, must be scrutinized thoroughly and any funding proposal sent by them should be appraised and assessed by at least two other directors. • In case a director fails to mention his/her conflicting situation to the board, certain measures can still be taken by the members of that