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Importance of organization communication
Benefits of communication in the organisation pdf
Importance of organization communication
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ORGANIZING
Purpose of Organizing
In order to reach the organization’s goals, organizing is necessary, as it is the action of arranging and distributing work, and resources to organization’s employees Organizing includes in identifying activities that are required to achieve the organization’s goal, such as grouping activities into jobs, assigning these jobs to individuals and departments, and giving responsibility and authority for performance. After IKEA has developed activities and plans to reach the goal, managers need design and development organization that will allow them to achieve the target of the company. The purpose of organizing is to create an outline of jobs for employees and also the authority relationships that serves this purpose.
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The organising process identifies plans that is needed for an organisation, by assigning tasks to employees and group of individuals in the company, with the help of planning ,the organization’s objectives can be easily achieved. In other words, organizing can be referred as the ideas of changing plans into actions. In a larger picture, organizing can be seen as the bridge that connects the conceptual thoughts created in making and arranging to the particular implies for fulfilling these thoughts. Organizing involves in the following activities :
(a) Identify the activities needed to achieve the objectives and and execution of plans.
(b) Gathering activities to create independent jobs.
(c) Assigning tasks to employees in different department.
(d) Giving the power of control to managers to allow them to fulfill their jobs and to command the resources that is needed to complete their tasks.
IKEA’s Organizational Structure
Organizing process will give organization a structure to follow. It comprises organizational positions, accompanying tasks and responsibilities, and a network of roles and authority-responsibility relationships. Organising is the action that combines the use of human, physical and finance resources to achieve the enterprise objectives. It focuses on merging employees with task in an orderly manner so that the jobs given is performed in a coordinated
The Organisation structure of a company addresses the fact that every organisation has specific units that are responsible for different roles and actions in the organisation and that no department within the organisation stands alone, they are intertwined. The organisational chart or structure should be designed to divide up the work load, responsibilities and roles to be done
The structure of an organization is the sum of total ways in which it divides its labour into distinct tasks and then achieves coordination among them. (Mintzberg, 1979). An organization can be structured in many ways depending on their objectives. An organizational structure consists of activities such as task allocation, coordination and supervision which are directed towards the achievement of organizational aims. (www.wikipedia.org)
Organizations are initially structured around tasks, and as the organization continues to grow, the structure within the organization takes on many characteristics. Not all structures are advantageous, especially if they are lacking in some areas. There is a relationship between structure and size of the organization that affect the centralization of the organization. At the highest levels, the personality of the chief executive may amend the organizations' structure. The structure within an organization helps define the roles and responsibilities among the members from each department and work group. The four general types of organization structure are functional, divisional, matrix, and project based. “Organizational structure is the skeleton of an organization” (Feigenbaum, 2013) and how these individuals relate to each another. Structure is a statement of the current affairs, not the ideas, intentions or improvement within an organization. When business leaders develop their initial plans for an organization, he or she looks at how to design a company and takes inventory of all the tasks, functions and goals of the business. The leader then develops groupings and ordering of job positions, departments, and human resources to effectively and efficiently perform these tasks. Technology, size, environment, strategy and goals affect an organizational structure and effects, whether they are categorized as mechanistic or organic.
and will work their best to achieve them. With this management style, IKEA can use various methods of communications (see E5). However this type of management style could make decision-making slow and is not appropriate to some businesses such as, manufacturing industries. The organisational structure, culture and the management style of IKEA have to perform successfully so that, together they can achieve the company’s objectives. For example, to increase profitability: the communication within the organisation have to be clear so that, staff can understand what jobs have to be carried out; staff have to be motivated to perform the job; the relationship between managers and staff have to be strong and committing; the organisation have to encourage staff to create new ideas and share them amongst others; democratic managers have to listen and act on the opinions of workforce, democratic managers have to make sure that the workforce is well aware of the objectives of IKEA, etc.
C-Control: Controlling all possible aspects of the business to ensure everything is running according to the plan.
The third function, leading is the function by which managers are able to implement planning and organization to lead and motivate employees to finish tasks and work. It is important that the employees understand their tasks and responsibilities and this requires the managers to move them through these areas (Higgins, 1994). For example, if employees are not comfortable with their responsibilities than the manager must lead the person through the work process to ensure that it is being done
As Schermerhorn states in Management planning, organizing, leading, and controlling are the tools needed by managers to accomplish performance goals. It is crucial that managers be able to recognize and act upon problems or opportunities as they arise. Planning is perhaps the cornerstone of the four processes. All good processes were at some point given great detail so as to anticipate possible problems and solutions to those problems. When the Honda Motor Company decided it needed to refine its inventory they didn't just jump at the first idea that was proposed; they first set their objectives and discussed ways to meet those objectives. After giving careful consideration to processes and the streamlining of those processes human error rose as the top need for change. Sounds simple you might respond; in reality it is much more complicated.
Each category will be analyzed using IKEA student info website, IKEA group corporate website, resources from University of Phoenix library and articles from magazines. The key questions that the author will address are
Organization is the function of assembling and coordinating human, financial, physical, informational and other resources needed to achieve goals. Without this function, my business would have folded in the first week. I have midlevel managers to gather together my employees, and discuss the plans for the week. Specific shoe styles must be displayed and organized in a certain order. Information must be disseminated to our marketing team so they know who we are targeting and what steps to take to increase our visibility and productivity. Organizing is not something just one person can do alone. For this function to work, it will take the entire team to pull together for us to triumphant.
Organizing: Manager must organized the human resources to get the corporate jobs done through delegation, empowerment, training, team work, leadership, system creation and other crucial business aspects.
Organizing: Builds up structures, materials and human. Forecasting: Provide means, examine the future, draw up the action plans. Control: Seeing that everything occurs in conformity with established rules. Commanding: binds together and harmonizes the activity and
Understanding the structure of an organization plays a vital role in laying the blueprint for how a company will be managed and organized. It provides a well-defined framework that outlines the roles and responsibilities of each employee in a particular company. It shows how each employee interacts and works one another in achieving the goals of a company. In other words, organizational structure is a reflection of the working relationships that govern the workflow of the company. It has a profound effect on a company’s structural dimensions, which includes formalization, specialization, hierarchy and centralization.
Organizational structure indicates to how the work of employees and teams within an organization is coordinated. In order to obtain organizational goals, individual work needs to be coordinated and managed. Structure is an important instrument in obtaining coordination, as it appoints reporting relations (who reports to whom), designs formal communication channels, and portray how different actions of individuals are linked together.
Organizational structure within an organization is a critical component of the day to day operations of a business. An organization benefits from organizational structure as a result of all it encompasses. It is used to define how tasks are divided, grouped and coordinated. Six elements should be addressed during the design of the organization’s structure: work specialization, departmentalization, chain of command, spans of control, centralization and decentralization. These components are a direct reflection of the organization’s culture, power and politics.
In order to achieve the goals of the organisation, managers have to set goals and developed a workable plan to complete the goals. Organising is one of the processes to organise people, activities and other resource in a logical way (Davidson 2009). Through the organising