Factors Affecting Effective Communication

Effective communication is essential to the success of any organization. In order to practice good communication skills, you need to be able to understand what makes up good communication, and then make that part of your corporate culture through policies and practice.

Presentation

When a message has too much information, or when it is conveyed in a way that the receiver cannot understand, then that message is ineffective. Communication needs to be condensed down to essential facts and then put into a form that the receiver can understand in order for it to be effective. Once the message is received and understood, then a detailed discussion regarding the topic can begin. People are sent a variety of messages all day long. In order to help

If it is a short and quick message, then a written medium such as a memo or email would be sufficient. Topics that require longer and more detailed discussion should be done in person or over the phone. Choosing the wrong medium can cause problems with message retention. Discussing the details of a contract in person without using a written back-up means that the information may get lost or forgotten. Selecting the right communication medium has an influence on the effectiveness of a communication.

Factors affecting effective communication Factors Affecting Communication Status/Role, Cultural Differences, Choice of communication, channels Length of Communication, Use of Language, Disabilities, Known or Unknown, Receiver Individual Perceptions, Atmosphere/Noise, Clarity of Message, Lack of Feedback.

Status/Role The Sender and receiver of a message may be of equal status within a hierarchy or they may be at different levels, This difference in status sometimes affects the effectiveness of the communication process

Cultural Differences Cultural differences, both within or outside the organization may impede the communication

Be your authentic self. Today, (more than anytime during my lifetime), people are turned off by those people who feel the need to put on a show to make their point. Instead, people are attracted to someone who speaks from the heart and is genuine, transparent, and real.

6. Practice humility. Humility is having a modest view of one’s own importance. It is one of the most attractive personality traits one can possess and is one of the most significant predictors of someone who is respected. People who speak with humility and genuine respect for others are almost always held in high regard.

7. Speak with confidence. You don’t have to sacrifice self-confidence to practice humility. Confidence is a self-assurance arising from an appreciation of one’s true abilities, whereas humility is having a modest opinion of one’s own importance. Speaking with confidence includes the words you choose, the tone of your voice, your eye contact, and body language.

8. Focus on your body language. When you are engaged in face-to-face verbal communication, your body language can play as significant of a role in the message you communicate as the words you speak. Your body language communicates respect and interest. It puts real meaning behind your