The Planning Process for a Live Public Event

Contents

Contents 2

Contacts 3

Introduction 4

Event details 5

Event Description 5

Event Location 5

Entertainment 5

Attendance 6

Audience Profile 6

Equipment 6

Promotion 6

Communications 7

Organisational Structure 8

Staffing 8

Contractors 9

Health and Safety 10

Welfare Prevision 10

Noise Management 10

Crowd Management 11

Entrance and Exit Points 11

Management of attendees 12

Signage and public information 12

First aid cover 12

Fire risk assessment 12

Risk assessment 13

Emergency vehicle access 13

Evacuation plan 13

Legal implications, licences and contractual arrangements 14

Licensing 14

Insurance 15

Contracts 15

Financial implications 16

Contacts

1. Bristol ambulance service –

Address: Jacwyn House, 1 Kings Park Ave, St Philips, Bristol, South Glous BS2 0TZ

Phone:[phone]

1. Bristol Fire department

Address; Temple back, Bristol, Bs1 6eu

Phone; 0117 926 2061

1. Bristol police station

Address; Trinity Rd St Phillips, Bristol

Phone; 01275 818340

Introduction

This Report has been produced in order to show the formation of an event, that I am hoping to host. It allows organisers to use it as a guide, in order to understand the legal and health and safety policies and procedures that need to be put in place to satisfy authorities. such as police and environmental departments, local government and council and emergency services. The purpose of this document is to, identify basic standards and providing a consistent safe approach to the event. It also gives any indication of what to expect before, during and after the event takes place.

Identifying each activity that needs to be undertaken, will give an idea to whether the venture is possible or unrealistic and weather t...

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