The Duties of A Secretary
When we enter a law office the first individual we meet is the legal secretary. She is the one withe responsibility for the correspondence, records, and other affairs of a.law office. The word “secretary” reflects its Latin root secretum (secret), which originally referred to a person who acted as a confidant, and handled matters of a private nature for his principal. The executive position or executive secretary is one of major responsibility in business or government.
First responsibility of a legal secretary each day is open, read, and note all mail received that day. It is Important in a law office. The mail often includes legal documents crucial to a certain case that day. She must be familiar with all standard forms used in the office. Affidavits, bills of sale, deeds, leases, mortgages, powers of attorney, propositions, and wills.
Tape Shorthand theory means the writing down of dictation from an employer, and then transcribing the material onto sheets with the aid of earphones and computer. Every secretary is required to have a skill speed of 80
WPM before graduating, also when taking the civil service exan. In some offices the dictation is seized by one secretary while the typing is completed by another. Usually larger offices hire clerk typist. It is important that secretaries are capable of reading each others shorthand notes.
Every legal secretary works with computers, duplicators, stencil machines, but the dictaphone is usually the most frequently utilized.
Information must be transcribed quickly, and accurately in attractive form.
Filing systems are important to any secretary. The files at any office must be maintained in perfect order, so that any file may be located promptly by any person authorized to use the files. General secretaries often work inside an organization where company records are maintained by special file clerks inside a central filing room, but the secretary may still remain responsible for all the filing.
A secretary must learn the rules of four basic filing systems. The alphabetic, subject, geographic, and numeric systems. Also the vertical files, card files, and open shelf files. Files for audimated data pocessing are required by many firms.
Two remaining basic skills of general and legal secretaries are:
Receptionist, trained to meet and route visitors, customers, salesmen, and handle nuisance calls. They greet all visiters with the “red carpet treatment” by treating them with royalty.
The well-trained secretary who is able to accept responsibilies who is able to relieve her employer of many management duties is a real valuable employee to any company.
I studied the secretarial course at BOCES for two years. I understand the responsibilities of a secretary.
her CEO and it should be sent privately to his work related email for him to read on his own time and not
... anonymously and delivered in a way that they cannot be retraced back to her. Were it not for the unfortunate incident of her unknowingly dropping one of her letters, no one would ever be able to retrace the funny incident back to her.
1.1 Describe Systems and Procedures for Storing and Retrieving Information Collect documents to be filed, sort in to alphabetical, numerical or chronological order, find the relevant file and place the document inside after it’s divider, and return the file to its original place. Confidential files should be kept in a lockable cabinet and old documents should be shredded after the length of time outlined by the organisation. Electronic filing is similar but on the computer. It is important to name files so that they are easily recognisable by everyone who may need to access it. If the information is confidential it should be encrypted with a password to prevent unauthorised access.
Cohen, R. H. (2003, February 20). Testimony before the President's Commission on the Postal Service. Retrieved January 15, 2010, from http://www.treas.gov/offices/domestic-finance/usps/testimony-docs/Cohen.pdf
This Generation lives in the world of comfort, a world that always provides faster, lighter, bigger and better things to make one’s life comfortable. With the great inventions in our hands more people have started to use electronic messages actively. As the manufacture, science, and techonology developement shoot up to the sky, the United States postal Service (USPS) watched people forgetting how to write “real” letter (Doc F). While the world transform with new generation and definition of “real” USPS gling onto the history and bases.
concealed on a postage stamp or on the glue part of an envelope. The use of
sent to the recipient’s email address notifying about the transaction. At the same time certain security measures are taken
Rorvig, Peter. "Saving Face, Saving the USPS ." More Normal Than Not . N.p., 5 Nov. 2012. Web. 23 Sept. 2013.
The speed in which the mail is transported is an important factor in sending mail by either E-mail or the postal system. E-mail easily has the leading edge in this field. With a click of a button, a message can be sent and received in a few seconds to several minutes. Whether you are sending E-mail to someone next door or across the world, the time it takes to send the message is usually the same. Data files can be easily sent to someone over E-mail; unfortunately, the larger the file is in size, the longer it will take to send and receive the E-mail. Data files can be mailed to people using the postal system if the data is copied to a floppy disk or a compact disc. The postal service can send any kind of package, from a simple letter to a computer, for a price depending on its size weight, and desired shipping speed. The speed of the postal service is a problem though. A single letter can ta...
New York: Facts on File Publications, 1982. "McWord." Wikipedia: The Free Encyclopedia. 13 November 2006. http://www.en.wikipedia.org/wiki/McWord.
2. To transfer files from one computer to another (the files may be text, images, audio, video, etc.).
"Although fully searchable text could, in theory, be retrieved without much metadata in the future, it is hard to imagine how a complex or multimedia digital object that goes into storage of any kind could ever survive, let alone be discovered and used, if it were not accompanied by good metadata" (Abby Smith). Discuss Smith's assertion in the context of the contemporary information environment
Harris, David. “Electronic Mail Etiquette.” School of Computing. 1997. Queens University 14 July 2003 .
keep a separate copy in a folder so if they were to get lost it would