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Case study on downward communication
Reasons why upward communication is e ncuraged
Case study on downward communication
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Strategic Communication Strategic communication is an integral part of every business environment and workplace. Businesses without good communication tend to have difficulty in management and not do as well as businesses with high-quality communication. Internal communication within a business in which employees create relationships with another and share valuable information is recognized as the foundation of modern organizations (Men and Stacks, 2014). In business, employees and managers participate in three types of formal communication to relay information: downward, upward, and horizontal communication. The first type of communication used in business is downward communication. Downward communication is transferred from management …show more content…
Employees are able to notify managers of complaints and conflicts within the organization’s hierarchy. This allows employees to be more open about their feelings and be more comfortable in the workplace. Employees can also enlighten their superiors on the financial and accounting information. This information could help the managers make more important decisions down the road pertaining to costs. The negatives to upward communication can prove to be detrimental to an organization. Employees rarely initiate upward communication as they are afraid of being ignored or are not comfortable with confronting their superiors. It is quite common in a business for an idea or message to not make it up to management. If managers and upper-level employees do not encourage upward communication, some good ideas may never get to the upper levels in the business. The last type of communication in the workplace is horizontal. This type of communication is different from upward and downward in the fact that it does not travel from one management level to another. This type travels laterally across the lines of the formal chain of command (Lunenburg 2010). The most important aspect of horizontal communication is coordination and tying together activities or projects. This type of information is usually informal and happens between work colleagues. This is vitally important for smooth functioning of organizational
A healthy flow of upward and downward communication ensures that the communications between managers and employees is complete. For example, in 2010, Kroger surveyed over 200 thousand employees in its “Associate First Tracker survey” and found the feedback both invaluable and “humbling.” Kroger then communicates the findings with their employees who participated which will then generate a new dialog in regard to what the next steps should be (Orgel, 2010). The final channel of communication is the use of horizontal communications between coworkers. This can...
(2012) suggest that communication is a process that involves a sender, a receiver, a message and a channel. The sender and the receiver of the communication may be the professionals and the channels of communication may be through hand over’s, emails, phones calls, verbal discussion and other relevant communication channel
Within an organization one of the key tools that they use is that of: communication. Communication is a primary key to any organization and without it there is no cohesion, no leadership, and no functionality. As communication begins to diminish, so does the organization – as one article puts it: “These new economic…. imperatives have significantly contributed to the demise of the old classic command-and-control bureaucracy…” (Tiernan et al, 2002, 47-48). From what this article states, the lack of communication has led to a semi-collapse of the mechanistic structure of an organization. Though communication does seem like a huge factor of an organization, communication does not come without its troubles within the inter-organizations; if there is communication going on in a company, there is going to also be a lack of communication. When a company has employed thousands of people (or maybe just a small amount) they are hiring a whole selection of individuals to work as whole group in unity – though this does seem like an amazing idea, these sets of individuals will have quite ...
Communication is also suggested by others to be avoided, as it might alert competitors or cause employees to leave an organization rather than endure painful changes (Buono & Bowditch, 1989). It can also threaten management’s ability to respond flexibly to changes during a merger or acquisition process (Eisenberg and Witten, 1987).
The first types of formal communication is upward this takes place every day without many of us taking it in to consideration it is when someone in a lower position talks to someone in a higher position. Much like when a team member is talking to a team leader this is known as upward communication. Downward communication is when a higher position person talks to a lower position person such as the boss talking to his employees.
Upper Management: Sherry Hunt pointed out that while there are plenty of laws holding upper management accountable for their response to concerns brought to their attention, she recommends that they: (a) be comfortable with who they have working for them, and (b) not simply 'go through the motions' when confronted with concerns. She suggests that upper management listen attentively to their employees and be open minded in receiving the information that is being shared.
Promote communication within an organization vertically and horizontally while balancing various management and operational elements;
There are many types of communication. The first one I would like to communicate is vertical communication. The definition of vertical communication is the flow of information both downward and upward through the organizational chain of command. Some also refer to it as formal communication. Downward communication kind of speaks for itself; top-level management produces decisions that are communicated down to tell employees how to perform their job.
Communication is an integral part of working in the business environment. Individuals communicate various pieces of information to internal and external business stakeholders.The design of an organization should provide for communication in four in distinct directions: downward, upward, horizontal, and diagonal. But we have only discuss about downward communication and upward communication, where downward communication is more prevalent than upward communication in organization. Communication can flow vertically or laterally. The vertical dimension can be further divided into downward and upward direction. Downward communication is more prevalent because in this type of communication, we have to give orders and instructions to our sub-ordinates. So we have to explain each and every step that is going to help in work. But in upward communication they sub-ordinates do not have to give instructions their head.
Organizations depend on communication for very nearly every part of their operation. From directing touchy discussions between two people to immediately scattering discriminating data over a mass crowd and actually enlisting new clients, various built and rising channels permit organizations to help. Communication tools in modern technological era are the first need of business organizations. Being the part of business, these tools are leaving an immense effect on workplace environment. Business activities have become very convenient and easy with introduction of modern communication tools. Business communication has become child’s play with the inventions of electronic tools for exchanging ideas. These sorts of electronic specialized systems for descending correspondence or upward and sideways correspondence beat the impediments of routines for correspondence 50 years back. They give strategies for worldwide correspondence that are moment wi...
The first skill for managers to understand and practice is communications, because it is the foundation for all actions in the workplace and it allows the supervisor or manager an opportunity to build relationships with the overall workgroup without alienating anyone in the work environment (Roper, 2005). As a manager it is very important to be able to communicate effectively. As Robert Kent, former dean of Harvard Business School has said, “In business, communication is everything” (Blalock, 2005). The Wisconsin Business School Alumni Association recently reported that managers spend 75 percent to 80 percent of their time communicating (Blalock, 2005). Communication skills are critical for success in an organization. Successful managers communicate to where their targeted audience understands (Froschheiser, 2010). Managers need to give positive and negative feedback to their employees to let them know their strengths and weaknesses and where they n...
Effective business communication is central to the success of an individual’s career and consequently to that of the overall business entity. It would be imaginable therefore that there is some form of correlation between effective communication skills and such success. To put this into context, University of Kent (2011) has placed Verbal Communication at the top of the ten skills that employers most commonly look for. On the same note, anything that hinders effective communication is bound to have a negative effect not only on the specific message delivery, but also on the overall success of a career. In this paper, some of the barriers to effective business communication are discussed, with a few examples of how they affect the process.
designers to recommend the correct machines, processes and procedures. Thus,horizontal and vertical communication should be encouraged throughout the length and breadth of the organization. This ensures easy flow of information.
They make sure to have a clear channel of communication between departments within the company structure, thereby reducing the scope of miscommunication between the departments. This strategic arrangement of communication channels proves to be an aid in increasing productivity while also keeping operational costs as low as possible. The main aim of this approach is to make sure each and every one is being involved in getting equipped with the information that is being needed to carry out one's responsibilities in the most efficient manner possible. Strategic interaction is not a static process, as it tends to change according to the circumstances which often dictate adapting current methods to suit new situations. This is the reason why, companies review their processes in order to maintain a healthy interaction within its structure as well as evaluating how a company officers interacts with investors, buyers, and other party which plays a vital role in the ongoing success of the
Communication which flows from the superiors to subordinates is known as downward communication means a process of starting communication process from upper level to lower level. Group leaders and managers use it to assign goal, provide jod instruction, explain policies and offer other feedback about performance. Managers can do this in various ways such as via speeches, messages in newsletter, e-mails, leaflets, bulletin boards, memos and others. When the managers of the organization assign goals to their employees, they are using downward communication. The downward communication occurs when information and messages flow down through an organization's formal chain of command or hierarchical structure. In other words, messages and orders start at the upper levels of the organizational hierarchy and move down toward the bottom levels. Responses to downward communications move up along the same path.In an organization structure, the superiors utilize their abilities to attain the desired targets which mean that they may be engaged in issuing commands, directions and policy directives to the persons working under them at lower levels. When engaging in downward communication, managers must explain the reason why a decision was made. One study found employees were twice as likely to be committed to changes when the reasons behind them were fully explained. Although this may seem like common sense, many managers feel they are too busy to explain things or that explanations will “open up a big can of worms.” Downward communication is to provide relevant information, orders, instruction to subordinates. Downward communication is called as instruction type communication system.