CASE STUDY: AtekPC PMO
AtekPC PMO: PMO stands for Project Management Office. It is found in the year 1984 and became one of the standard U.S. PC maker which had around 2100 employees and getting 1.9 million USD as revenue in 2006.
Purpose of PMO:
1. Traditionally PMO is introduced because it can fulfill the needs of discipline in handling IT projects.
2. According to the case the main use of PMO is providing standardization in project management which are in large scale and also for improving performance and planning of the initiatives.
3. It also helps in enriching skills in project management, authority with large projects/complex projects, progress and governance of an organization.
4. The case tells that PMO is also used to track the predicted benefits and targeting the projects with less performance for counseling or terminating.
5. It is also used to make all the organizational members to know the benefits of consistent project practices.
Missions of PMO:
There are many different missions in PMO according to the case. As most of them are not finalized let us talk about the two main missions of the PMO.
1. The very first mission of PMO is cost reduction. It is the base though it is a short term goal of this mission. According to this as we cannot spend more money they need to be very cautious in using the resources.
2. The second mission is to become more adaptive, agile and more creative in introducing new products.
Duties:
The duties of PMO is divided into two different categories i.e.,
1. Project-focused: It focuses on responsibilities like training, counseling, consulting etc., which gives a success to each individual project.
2. Enterprice-Oriented: This focuses on the services which can enhance projects like PM sta...
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...ting the success.
2. As it is stated, PMO heavy forces to get a lot of changes among employees for reaching the short term goals which is a turn off if when we implement only that model.
3. So, a combination of the two models will result in achieving long term goals which will also improve the trust among the co-workers.
4. This will help us in handling most of the cultural issues that are caused during the implementation by allowing the staff to adapt, understand and accept to the changes.
5. This will also help in solving the staffing issues as the organization can hire the current working managers instead of new employee and train them as the company wanted to achieve cost reduction.
6. It will also have an effect on governance.
I think this can be one the best recommendations that can help John Strider to move forward with the implementation of PMO at AteckPC.
This principle states that in other for a team to successfully execute a project it has to internally coordinate and integrate the efforts of both the internal and external activities this includes .The integration of internal and external activity includes scouting ambassadorship and task coordination ,decision making and problem solving. In other to do this leader needs to create a psychologically safe environment for people so that they can process and reveal the information the team needs.
...understand the benefits of working together toward a common goal, setting aside the traditional roles of manager and subordinate and hopefully opening up the workplace as a creative outlet for all who work there.
The purpose of any project management office (PMO) is to supply the structure and performance for every
Being the present manager and being appointed by the government at the feasibility stage I am asked to write a report in order to outline the activities required to successfully manage this major project and to ensure that it is completed on time and within budget.
This is done through the two commitments of fostering collaboration by building trust and facilitating relationships and strengthening others by increasing self-determination and developing competence. This is another practice that Sally could use being a senior manager because she is in charge of getting her team members to work together. As she works with them and they work with each other, relationships are being formed and trust is being built. There are many ways Sally could increase the self-determination of her employees. She could provide them with choices in their projects and hold them accountable for their projects. Sally also used this practice with David when she made it known to him that he was held accountable for not completing his projects by the required due dates. This is beneficial to use because it allows the teammates to get to know each other better and collaborate to come up with new and different ideas. It also encourages workers to try their best when they are held accountable for their
PMBOK, (2013). A guide to the project management body of knowledge : (PMBOK guide). 5th ed. Newtown Square, PA: Project Management Institute, Inc..
... will create and increase work efficiency. When more projects are getting completed at faster rates and in the right way they company will be able to take on new tasks. Whenever a company can take on more tasks, of course, it will increase its revenue. As revenue increase everyone part of the institution will benefit.
The current process does not have the level of responsibility that is needed. The changing effect, according to Middaugh and Grissom (2012), is knowing that it is going to disrupt the current culture of the organization. This is because the change must be delivered to show that it is better than what is currently being used. The leadership has to show the employees that the change is to better the processes of the organization.
It could come from higher authority, or from ongoing mission through commander’s observation, and analyze of current mission/operation’s conditions to capitalize on opportunities which would accomplish higher commander’s intent. Step 2 is mission analysis. Analysis of all factors and variables is an upmost important step in MDMP. It helps commander and decision makers better visualize and appreciate the operation. During this step, that the commander intent is establish.
In the globalized economy, Successful project managers are in much demand across many industries. Organizations strongly need experienced project managers to lead their staff to accomplish their business goals and deliver successful projects. In an increasingly complex environment, project managers need to turn into many roles and have all kinds of responsibilities at each level of management within an organization. Good project managers are not born. They need to be trained. They develop their skills through study, practise and experience. They become better project managers after they finish a successful project each time. They learn new techniques and apply them on their projects. They learn their lessons from failed projects and then improve to be better project managers in the future.
Employees can be informed about both the nature of the change and the logic behind it before it takes place through reports, memos, group presentations, or individual discussions. Another important component of overcoming resistance is inviting employee participation and involvement in both the design and implementation phases of the change effort. Organized forms of facilitation and support can be deployed. Managers can ensure that employees will have the resources to bring the change about; managers can make themselves available to provide explanations and to minimize stress arising in many scores of
“Project management is the application of knowledge, skills, tools, and techniques to organisational and project activities to achieve the aims of an organisation through projects” (PMI, 2003).
An organization is expected to implement changes since the organization must prioritize and understand the overall benefits as a result of the change. Organizational change is stressful for employees and the organization (Spector, B. 2010). Management and the staff should collaborate to ensure the changes within the organization operate smoothly. In regards to resistance, it is impossible for an organization to satisfy all of its employees however, the company can take the necessary steps to accommodate the employees such as offering a bonus or extra vacation time. Management should also be prepared to respond to pertinent questions and reactions to the changes or the company. By explaining the importance of the change and the commitment level, the employees will realize organizational change is necessary and pertinent to the success of the
The importance of project management cannot be overstated. For starters it is important that project management provides a flexibility and structure. Project management creates flexible and well-structured business organizations by combining two organization needs perfectly. The organizational needs are determined by making the organization adaptable due to constant changes in the business, secondly organization is extremely important for creating structure. What is most important is that