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Importance of Meeting Planning
Deadly Sins of Meetings
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Recommended: Importance of Meeting Planning
Meetings take place at every organization just about every day. How each organization plans, executes and follows up on their meetings ultimately helps decide on how effective the group can be. As organizations conduct meetings, understanding obstacles such as the seven deadly sins of meetings, can help leaders and meeting planners circumvent potential issues and focus on creating positive meeting atmospheres. Focusing on number four in the seven deadly sins of meetings, nothing happens once the meeting ends, can greatly improve the positive momentum of most meetings. While meetings can have many hurdles, but with focus and action leaders can overcome obstacles by ensuring that action is being taken. Leaders and meeting facilitators can ensure action will be taken by understanding and following four simple steps.
When groups work together often times the team members may not as engaged when given a broad team goal. It is important to assign specific tasks to specific people so that the individuals will have a higher level of accountability and greater sense of responsibility to finish their specific assigned task (Barrett, 2011). I recently encountered this situation at a sales meeting within our channel. Our sales team of 25 had goal of 250 points of distribution for a new product we just rolled out. In the past we would be informed of the channel goal and to do our part to help achieve the best results, this often ended with team members not performing as expected and stating they did their best to contribute to the goal. Learning from the vagueness of the assigned tasks leadership began not telling the team of the overall goal, but rather assigning and tracking individual goals that added up to the overall channel goal i.e. ...
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... ensure all information is clear. I immediately save and add these appointments to my calendar as they have saved me on more than one occasion. This method is appropriate for our business, but I could see how other company’s might like to send their follow up using an email or memo, either way in order to be effective the communication needs to delivered in a reasonable amount of time.
All things considered, covering all bases to ensure all meetings lead to action can be quite basic if a few simple stages are followed. While most meetings have a flaw or two one an area of focus should be to ensure topics covered are understood, retained and tasks are executed. With the proper knowledge and with a bit of practice meeting planners and leaders can begin making a habit of following the four steps and this will lead to better action and more positive results.
the challenge is to find a way to get into the meeting, as opposed to pointlessly sitting
Attending an NA meeting during finals was one of my smarter decisions, as I procrastinate my work until the very last minute this week. However, in my opinion, going to a meeting was a good type of procrastination compared to other things I could be doing. Instead of going with the same friend this time, I asked a friend who was struggling with a ________ addiction. Not knowing that I was aware of his addiction, I asked him to join so I didn’t have to go alone; and he was more than happy to join me. I was very happy he agreed to join, because hopefully it helps him with his personal addiction, and he continues to return to the meetings.
I have never experienced what it would be like to be a part of an AA meeting. The only time I have had seen or heard someone mention meetings for alcoholics has been TV shows and movies, which would portray these meeting as a circle of strangers just deliberating stories of their life and how this disease has changed them forever. Therefore, I had no idea what to expect. I felt intimidated and had a sense of nervousness, so I decided I would not go alone and brought a friend. My expectation upon entering this meeting was to see beat up people with bad hygiene and a homeless appearance. As a matter of fact, the expectations I had upon walking towards this place was that I was going to get hit on and even get kidnapped. As crazy as it sounds, all these thoughts came through my mind particularly because of the type of environment I expected it to be. For the most part, I was wrong. I was actually surprised at what I witnessed and I came to realize that I was over-reacting. Upon arrival, there were people spread out; some talking together and some sitting alone. The room was nothing like I imagined. It wasn't an auditorium or a gym like they showed on TV. This place which I had imagined to be a dreadful enclosed surface with maniacal individuals turned out to be a small room with sofas and tables to make guests feel welcomed, with regular looking men and women appearing to be middle-aged. I thought "There has to be something wrong, I can’t be convinced that all these people who seem normal to me have an addiction problem with alcoholism". My friend and I took a seat by the door just in case we wanted to make a quick exit.
The Meeting is a play written by Jeff Stetson that portrays the theoretical meeting of Malcom X and Dr. Martin Luther King, Jr. The play’s opening scene shows both men on opposite sides of the stage with spotlights on them. They take turns speaking to make it seem as if these interactions are happening at separate locations and at different points in time. We can assume they’re being interviewed because we hear a voice offstage asking the men questions. However, in these interviews, neither man is known by the public for accomplishing anything, almost as if the revolution they created had never happened. Directly following, Malcom wakes up from his nightmare, which is what the audience just witnessed. Based on
Salvation: Get serious about agendas and store distractions in a "parking lot." It's the starting point for all advice on productive meetings: stick to the agenda.
The AA meeting I attended took place at a church. The church that holds the meeting has a beginner AA meeting that meets Monday nights at 7 pm. However, I decided to go to the regularly meeting which takes place an hour later at 8 pm. I felt as though I would get more out of the regular meetings and get a sense of what regular AA members talk about. Before arriving at the meeting, I was a little anxious because I felt like as though I would be out of place, and I would be intruding on the members who come to the meetings for support. Also before attending, for some unknown reason, I imagined the meeting would to be similar to AA meeting featured in movies. Contrary to what I thought, the meeting was completely different. When I arrived at
Rogelberg, S. G., Allen, J. A., Shanock, L., Scott, C., & Shuffler, M. (2010). Employee satisfaction with meetings: A contemporary facet of job satisfaction. Human Resource Management, 49(2), 149-172.
Leaders have to set goals to keep their group working on something, but the goals must be smart.
Corey, Corey, and Corey (2010) describe the main focus of task groups, to be the application of group dynamic principles and processes to improve, practice, and foster the accomplishment of identified work goals. In a task group setting, the members usually work together to complete a specific goal. Corey, Corey, and Corey (2010) describe task group leade...
The collection of ideas, knowledge, and experience of different individuals is better than that of only one person. From problem-solving to innovation, organizations have relied on the high-performances of groups and teams to set the organization apart from the rest. Having a common goal will make each team member accountable for the success and failure of the team. Since each team member is accountable to the team, each member's behavior will have an effect on the team. To belong to a team requires that each member be clear on the goals and objectives of the team-to share a common vision. (Park, 2005) By doing so, a group can become a high-performance team.
It ought to be checked that representatives have comprehended the undertaking and will utilize their capacities to the best possible course of action. Working out a calendar for accessibility to group gatherings helps in motivating the employees and making them feel an important part of the company. The supervisor or coordinator should give the details of the contract signed and communicate the expectations from the employee. This helps in achieving long-term goals and helps in the success of its members.
The overall objective of a work team is to exercise control over organizational change (functionally, this involves increased decision-making and problem-solving efforts), although a side effect may be to increase the productivity of individual members. A primary objective of team building is to increase awareness of group process. In essence, the group members will learn how to control change externally by experimenting internally.
Messmer, M. (2002). Conducting effective meetings. The National Public Accountant, , 15. Retrieved from http://search.proquest.com.libraryproxy.griffith.edu.au/docview/232339370?accountid=14543
First, let’s discuss tools I obtained during the Facilitative Leadership class which I will utilize when I return to the unit. One important aspect I will implement is the delegation of duties during a meeting to keep the group involved. According the “Performance Improvement Guide” an effect meeting group should be comprised of a Timekeeper, Scribe, Recorder, Co-Facilitator,