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Roles and responsibilities of project managers through the project life cycle
Assignment on project manager responsibilities
Responsibilities Involved In A Project
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Reflective journal
Submitted by: instructor:
Jithin Joseph Shawn Boroumand
Introduction,
From the lessons, I have been able to understand various methods and procedures in managing a project team. My lecturer gave a brief introduction of the topics which are going to be discussed in the 2nd course “Managing the Project team”. I was excited to go through those topics as some of the terms were familiar to me.
The role of managers:
The role of different managers in a project was the first topic which have been explained in the class and the roles and responsibilities as well as the impact would be made by different managers in a project were also discussed during the class. My lecturer illustrated different management styles with
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Moreover, the functional manager should be a subject matter expert and he should have the skill to manage the work in an efficient way as well as the process improvement responsibilities should also be handled by the functional manager.
Operation mangers should also have the same skills as functional manager but they are responsible in managing day to day operations and they should also possess the authority to hire and fire employees.
I have also been able to understand the responsibility of a project manager in bringing the people from different functional areas with specific skills to meet the project goals and objectives within the desired time. Even though, a project manager doesn’t have HR authority unless the project manager is a functional manger or in a projectized organization.
Different organizational structures have also been taught in the class; There are three types of organizational structures in which the authority of the project manager
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A project manager should be aware of the key challenges and threats an organization would face as well as he/she should have the skills to tackle the crises effectively and efficiently. In addition to that, a project manager should also be able to convey the thoughts and ideas in a convenient manner who is responsible to make a framework for an effective communication to ensure clear communication between the team members even though the style of communication would be different based on the situation.
It is undeniably true that, the effectiveness of anything would be understood when it is subjected to extreme conditions. In a similar way the consistency of a project manager can be estimated by keeping an eye on the way in which a project manager handles a difficult situation and the skill he has in binding the project team together as unit.
A project manager should also ensure customer satisfaction through surveys as well as by getting feed backs from the customers. The effective measures must be taken to improve the performance and hence to make the customers satisfied. A project manger should also have a focus on developing the team members through delegation without impacting the management by using different project management tools and resources. A project manager should have a clear vision of the desired outcome and he/she should be aware of
An efficient Project manager should be aware of the necessary critical skills, Should learn to communicate effectively with every level, manage the resources in the right way, put strict processes in place, delegate tasks accordingly, do adequate testing, keep realistic expectations, never assume and don’t be afraid of what might go wrong.
The project manager needs to concentrate on executing the phase along with the planning phase. The quality of the product needs to be checked and also the stakeholders need to be managed. Monitoring and controlling Process (Schwalbe, 2014): The project manager needs to monitor the project team from beginning of the project to the end of the project, needs to verify if any issues are being solved and also needs to check whether the objective needs are being met or not. In this phase they need to report the performance of the project and if required changes need to be done to keep the project on track.
Project management is "the art and science of converting vision into reality" (Atkinson, 1999). Project management delivers results. Project managers enjoy the challenge of juggling multiple responsibilities and optimizing workflow in a highly competitive environment. From managing the development of a website to launching new company wide integration system, project managers keep projects on time, on track and within budget. Strong business, management and organizational skills as well as experience with current technologies put qualified candidates in high demand in this extraordinary career field. The practice of project management focuses efforts on your mission by defining priorities, utilizing resources, and producing outstanding goods and services for businesses and customers alike. A successful project translates a broad public mission into concrete results and outcomes.
It seems that people time and again have the wrong impression of what a project manager does. It is not about being able to create a compound plan to hang on the wall. It is not about setting up conference after conference. This is about understanding a big business objective, understanding the technology involved, being able to communicate at an assortment of levels, being able to encourage and direct people, being able to handle the constant worry and troubles, and being structured enough to make certain the whole thing that needs to get completed, gets completed. What this comes down to is a project manager should be able to meet or exceed all of the stakeholder's expectations. The project manager also must be able to get others to work with limited authority throughout the duration. "Doing most of the work yourself is a poor long-term development strategy and will never solve the problem." (Lombardo & Eichinger)
When the chosen profession is a Project Manager, there are 5 different skills that are used in a Project Management role. They are leadership, communication, problem-solving, organizational, and team building skills. (http://www.anandnatrajan.com/FAQs/ray/PM/) Education will help hone these skills but having leadership qualities is important. The Project Manager is responsible for the project, the customer, and the team.
The skills a project manager should have are defined by Richman as people skills, project management skills and technical skills. In the case of such a large project such as the building of the TGD the project manager also needs to have integration skills and great knowledge of the organisation.
There are several projects made by different companies. There are several types of projects which include the software development that is made by the companies in order to improve their systems and provide the better services to the customers. The construction of the building or the bridge is also the examples of the projects. The project management is the process that helps to manage the project and provides different techniques to the individuals in order to successfully complete the tasks. The project management is responsible for the project from the starting of the project until the end of the project.
Project management is a discipline based on careful planning, organization, motivation and control of resources to achieve specific goals and meet specific success criteria. Since every project is unique in nature, a project manager must learn to adapt and identify key areas to drive success. Thus, as a learning initiative, we were given a project to manage through a simulation program named Sim4Project. The emphasis of this simulation was on learning-by-doing, just like in a real-life project. Sim4Project provided a good mix of theoretical knowledge as well as hands-on experience. Professor Leonie gave feedbacks at the end of each period to ensure we were incorporating the project management principles learned in the classroom.
An organisation is a deliberate arrangement of team consisting different personal identities to accomplish some specific goals and managers are the ones who hold the responsibility of mastering and placing them together to strive for that purpose (Robbins, Bergman, Stagg, and Coulter, 2008). Robbins et al. (2008) have stated that managers are people who coordinate and oversee the work activities of others so that the goal is accomplished effectively and efficiently. Managers usually possess qualities such as having strong communication skills, flexibility, imagination, enthusiasm, problem solving skills, and of course the desire to be a great leader (Phdinmanagement.org, 2014). The structure of management conducted by a manager is often influenced by the four functions introduced by Henri Fayol (planning, organising, leading, controlling); how Henry Mintzberg’s management roles play in the organisation and also the three essentials management skills proposed by Robert L. Katz (Robbins et al., 2008).
Often, the goals and visions of the projects are not clearly discussed. The project management team doesn’t understand the needs of the organization.
This essay will firstly discuss about the skills an effective IT project manager should have. Following this it will explain why these skills are useful to IT project managers. Subsequently it will identify the challenges unique to project management in the field of IT. Then it will present the analysis on whether leadership skills (as opposed to management skills) are really necessary for successful IT project management. On one
Over the course of my professional life, I have become increasingly involved in project management roles. Doing so has made me aware of the many varied challenges that can face projects and the project managers who are charged with bringing them through to completion. The success or failure of projects, in whatever economic, political or social field, rests not just on the quality of the project’s goals, but also on the abilities of those involved in the project – and above all those who are managing it – to bring it to successful completion. To do this, project managers need to be equipped with a very wide range of skills, many of which are unrelated to the type of project itself. So, for example, a project manager of an engineering project must not only have engineering
“Project management is the application of knowledge, skills, tools, and techniques to organisational and project activities to achieve the aims of an organisation through projects” (PMI, 2003).
When planning a new project, how the project will be managed is one of the most important factors. The importance of a managers will determine the success of the project. The success of the project will be determined by how well it is managed. Project management is referred to as the discipline that entails the processes of carefully planning, organizing, controlling, and motivating the organization resources so as to foster and facilitate the achievement of specific established and desired goals and meet the specific criteria of success required in the organization (Larson, 2014). Over the course of this paper I will be discussing and analyzing the importance of project management.
function, managers need to analyse how activities and resources are to be grouped and carry out plans successfully (Bartol 2007). A manager have to understand their ability to manage the lower level employee which is the most valuable of the company as they are the key of output and implement in the planning. Then manager will coordinate the jobs between authority and responsibility that is to define the role position of them (MSG 2012).