1.1 There are two forms of junk mail, paper-based and electronic. With electronic junk mail you can direct it straight into your junk mail box if you cannot opt out of receiving them. This will just lead to deleting them. However it is a good idea to have a quick look through it as some could be useful to you personally or be useful to the business. Paper-based junk mail would be seen to by me and my administrator colleague. We will look through it and decide on its importance. If it could be relevant or useful to the business or our boss we will show him in case he wants it, if not we shred it. These could range from leaflets of local advertisement, booklets and even newspapers. Working in the area I work in, our mail gets collected and sorted …show more content…
You are going to have to know what to do when you encounter them especially when your job includes working with mail such as myself. One of the main problems we face are delays. Even if we do use the correct postage we can never guarantee the time will be correct every time, this is down to the collection times being slightly different in the areas we live. We usually post any mail on our way home as we pass letter boxes, this is also so we do not waste time during the working day. Sometimes we will have missing deliveries. Sometimes a letter could get lost in the post, especially if the address has been written wrong or the writing cannot be read due to messy handwriting. Some ways to overcome this would be to send it by a recorded delivery, you could also include a message to state exactly where the post needs to be delivered to. One thing I haven’t encountered yet but I have to be aware of is suspicious mail. To overcome this we need to follow organisational procedures, if we think anything is remotely suspicious or could be dangerous I have to notify my boss straight away so he can decide what we need to do next.
1.3 A franking machine is used to check the weight of the envelope and contents so you pay the correct postage. Once you have folded your letters or documents and put them in the envelope you wish to use, you then
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So we work with envelopes and stamps. We judge by the amount of paper we need to fold to select the right size envelope. Then we select the correct stamp by the size of the envelope for example if it is a letter it will fit in a small envelope therefore it only needs a small stamp. If it has more than six pages we will put it in an A5 Envelope this will need a large stamp. When it comes to packages, you may need a padded envelope or a box depending on the shape and size of the material you are sending. If it is fragile you may need to use padding in the box, this will also fill space. You then need to use a good sticky tape to make sure it doesn’t open on its journey, then write the send to address and return address in case it cannot be delivered. All our post is sent by first class, sending a package you will need to go to the post office to pay the correct postage and pay
As credit card companies offer new inducements and incentives to customers who shop by mail, it is anticipated that shopping by mail will become more prevalent. However, third-class postage rate increases and the placement of taxes on mail-order goods in some states may have a negative affect on the mail-order industry.
Moving paper from the printer to the envelope does nothing to add value to business. It costs both time and money. Postage, printing and personnel costs keep increasing and adding to bottom line. Twenty years ago, there was the promise of “ The Paperless Office" and it is a promise that will probably never come to fruition. Since the mid-1980’s, paper clutter has expanded exponentially on the average desk. (http://www.FutureTechConsulting.com/) Not on original Reference Pg.
concealed on a postage stamp or on the glue part of an envelope. The use of
The first post office in the United States was established in seventeen seventy-five, which makes it the oldest most reliable post service in history. It is a well know fact that in the beginning, this business was called the Pony Express, which began in eighteen sixty. Years later the US Post office has become the largest company that we rely on to deliver our mail. This mailing institution delivers more mail to a larger area than any other delivery service in the world. They are rendering assistance to more than one million people in North America. There are over six hundred thousand employees and in excess of thirty four thousand facilities nationwide. This institution thrives to provide customer service, available products, transport of products, and accessibility to all consumers. The United States Postal Service is a reliable, excellent, and efficient delivery service. They supply a wide variety of convenient products to help with any shipping needs consumers may have.
Communication is extremely important in my profession. I am currently employed for Rodd Hanna’s Air Performance in Rockwall, TX. We are a small HVAC company that specializes in air conditioning and heating repairs, replacement and preventative maintenance. Therefore, I spend most of my day communicating with my technicians, boss, customers and even vendors we work with. Also, during the work day my employment includes composing work orders, quotes, invoices, payroll for all employees and correcting charges from vendors. Therefore, I use verbal and written communication all though out the day. Within the service field communication is imperative for the reason that I can recall a time that my boss had taken a work order for a client in which
People have been known to steel information out of mail boxes. Always remove all your mail from your mail box or get a post office box in the post office. These boxes have combinations on them so that only you can get into them. If you are going to go on a vacation, it is a good idea to ask the post office to hold on to your mail until you come back.
One business guideline employees should adhere to limits the number of non-work related e-mail sent and received while at work. Today, many employees receive an overwhelming number of e-mails which can cause e-mail overload. Ingham (2003) explained that “E-mail overload occurs when the number of e-mails being sent and received becomes too difficult to manage, overwhelming the user” (p.166). Due to the speed and low overhead of e-mail communications, e-mailing has become the preferred method of communication for most businesses. Most work-related e-mails are short business-related notes, memos, and reminders to and from coworkers which are easily managed. However, when employees start e-mailing coworkers personal notes they can distract from their coworkers work at hand. Personal employee e-mails are time-consuming to respond to and read. Many employees also share humorous and chain e-mails with coworkers. Humorous and chain e-mails only add to the number of e-mails in an employees’ inbox. Beyond business-related e-mails, employees receive e-mails from friends and family. These personal matters also distract an employee from work related matters. Employees who use their work e-mail addresses for personal matters also often receive unsolicited spam mail. To avoid e-mail overload, employees should strive to minimize the number of personal e-mails they compose and accept at their work address. By limiting themselves to work related matters employees can avoid e-mail overload and be more productive with their work time.
I am writing this letter to you in hopes of helping you understand what is taking place in our business communications course. I do understand that as a native speaker to English, this course may be a bit difficult for you, however please don't worry as I am always here to help you. This week we are putting our focuses on the "Word Power" conference. This conference has been set up for students to participate in a fun new way of introducing new words and phrases. These words and phrases are English culture specific and may be difficult to learn, however with my help I am hoping you will understand the definition of the word as well as understand the phrases that this word provokes.
With the concepts and skills I have learned from taking Business Communication 3301 I have personally been able to develop proper knowledge of writing a thorough essay to comply with business standards. This course has influenced my planning, searching and structuring in all aspects of my writing. I have learned, the more in depth version to basic skills in order to research the topics given and providing knowledge to properly plan for an assignment. This course assisted me in being able to create a solid foundation on which I am able to evaluate situations and respond accordingly. In essence the importance of this class is recognizing situations and learning proper measures or response. In order to clarify a response a sense of understanding must be known. This class showed the steps to take to recognize, analyze and respond to each individual situation. After gaining the basic knowledge needed to comply with measures,
For many of us, turning on the computer and checking for e-mail messages has become as much a part of our daily routine as a trip to the mailbox. The growing popularity of e-mail makes us wonder how we ever survived without it. E-mail has many advantages over regular mail, including speed, low cost, and convenience. In our enthusiasm for e-mail, however, we would be unwise to abandon the post office altogether. For some purposes, e-mail is a poor substitute for "snail mail," both in our personal lives and in the business world.
The speed in which the mail is transported is an important factor in sending mail by either E-mail or the postal system. E-mail easily has the leading edge in this field. With a click of a button, a message can be sent and received in a few seconds to several minutes. Whether you are sending E-mail to someone next door or across the world, the time it takes to send the message is usually the same. Data files can be easily sent to someone over E-mail; unfortunately, the larger the file is in size, the longer it will take to send and receive the E-mail. Data files can be mailed to people using the postal system if the data is copied to a floppy disk or a compact disc. The postal service can send any kind of package, from a simple letter to a computer, for a price depending on its size weight, and desired shipping speed. The speed of the postal service is a problem though. A single letter can ta...
Review the different episodes in the case from the perspective of organizational communications. What forms of formal and informal organizational communications did Margaret utilize?
There are many different types of courier services available in the market nowadays. Each type of service is designed and catered for different needs of bussinesses and individuals across the country and subsequently the globe. Courier services are critical in terms security of the package, timing, and the accurate delivery. Typical types of courier services are broken down according to its duration, types of goods and the mode of transport. Here are the few types of courier services available today
Technology originates way back to the dawn of human beings, it is a thing that reduces our efforts in anything we do. From the fire and the wheel to supercomputers and supersonic jets, it regularly evolves proportionately from our growing intellect. It is constantly changing our lives, by introducing increasing efficiency and effectiveness in anything we do, even how we conduct business and how it communicates. As the newer technologies are introduced, most of the time it completely replaces the older technology so it is only logical to consider the last twenty years because only the technology in this timeframe has mostly affected the communication inside and outside of businesses, as they are known today. It is communications of a business that is what makes business distinguishable from rest of the other businesses; it basically gives a business its identity.
There are two basic types of packing materials, either plastic or paper. Both have several categories and should be used appropriately. Smaller items being mailed could be sent in envelopes if there is sufficient thickness to protect the item; however, larger items may require a box or tube with a filling for added protection.