Importance Of A Project Kick-Off Meeting

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Introduction
A project kick-off meeting is the effective possibility for a project manager to motivate his or her group. During this meeting, the project management can initiate the significance of collective objective and establish knowledge for each individual.
In spite of the fact that a project kick-off meeting appears to be a simple consultation with all the stakeholders of the project, a successful project kick-off meeting need appropriate design.
These steps help you to remain focused, establish and signify supervision, and assist independent associate into the project team are essential to a successful project kick-off meeting.
The Agenda
A powerful and understandable schedule is a must for a project kick-off meeting. If you have no …show more content…

A project manager has to be open-minded for suggestions from the members when the project progresses. Explain each and every topic in detail about the project deliverables.
It’s always important to put the ball in their court having said that project manager need to explain the members the fact that project design and plan are still at the beginning phase and in-order to make the project success, every individual contribution is required.
Recognize and acknowledge the possible challenging tasks in the project schedule.
Setting the Expectations
Find suitable time to hold regular meetings to talk about project progress and also explain the need of team involvement for the frequent meetings.
Teamwork is one of the most important expectations to be set. Project manager need to get involved more on teamwork and plan some teamwork bustles just after the project kick-off.
PM need to talk about the time sensitive nature of the project and explain each member of the team how the leaves are granted during the project …show more content…

While in the meeting, explain the tasks to each member of the team and make them accountable for additional deliverables.

Communication Plan
Communication is one of the main characteristics of a project. Accordingly, the project kick-off meeting should highlight more on the communication plan for the project.
This normally involve the gatherings and escalation strategies.
Following are some of the meetings that take place during the project life cycle:
• Project plan updates
• Weekly status meeting
Management updates
• Task and activity planning sessions
Furthermore, the project manager can focus on the other transmissions mechanisms such as e-mail communications, forums, etc.
Feedback and Closure
At the time of concluding the kick-off meeting, open up a Question and Answer session that allows the team members to freely communicate themselves.
If the time is not sufficient to assist each individual in the team, request them to post their queries and responses via e-mail. So once the project management look into those e-mails, He/she can make arrangements for further debates like one-to-one conversation or as a group discussion to explain them in

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