Introduction
A project kick-off meeting is the effective possibility for a project manager to motivate his or her group. During this meeting, the project management can initiate the significance of collective objective and establish knowledge for each individual.
In spite of the fact that a project kick-off meeting appears to be a simple consultation with all the stakeholders of the project, a successful project kick-off meeting need appropriate design.
These steps help you to remain focused, establish and signify supervision, and assist independent associate into the project team are essential to a successful project kick-off meeting.
The Agenda
A powerful and understandable schedule is a must for a project kick-off meeting. If you have no
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A project manager has to be open-minded for suggestions from the members when the project progresses. Explain each and every topic in detail about the project deliverables.
It’s always important to put the ball in their court having said that project manager need to explain the members the fact that project design and plan are still at the beginning phase and in-order to make the project success, every individual contribution is required.
Recognize and acknowledge the possible challenging tasks in the project schedule.
Setting the Expectations
Find suitable time to hold regular meetings to talk about project progress and also explain the need of team involvement for the frequent meetings.
Teamwork is one of the most important expectations to be set. Project manager need to get involved more on teamwork and plan some teamwork bustles just after the project kick-off.
PM need to talk about the time sensitive nature of the project and explain each member of the team how the leaves are granted during the project
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While in the meeting, explain the tasks to each member of the team and make them accountable for additional deliverables.
Communication Plan
Communication is one of the main characteristics of a project. Accordingly, the project kick-off meeting should highlight more on the communication plan for the project.
This normally involve the gatherings and escalation strategies.
Following are some of the meetings that take place during the project life cycle:
• Project plan updates
• Weekly status meeting
• Management updates
• Task and activity planning sessions
Furthermore, the project manager can focus on the other transmissions mechanisms such as e-mail communications, forums, etc.
Feedback and Closure
At the time of concluding the kick-off meeting, open up a Question and Answer session that allows the team members to freely communicate themselves.
If the time is not sufficient to assist each individual in the team, request them to post their queries and responses via e-mail. So once the project management look into those e-mails, He/she can make arrangements for further debates like one-to-one conversation or as a group discussion to explain them in
The initiation phase of a project is not complete without a clearly defined goal and realistic, measurable objectives that describe the business benefits which are expected to be delivered upon completion of a project (Laureate Educatio...
Questioning in the planning stages empowers all team members a chance to voice their diverse opinions, which helps create a solid plat form to build your project upon (Leadership & Direction, 1997). When all team members are actively involved in the planning of the project they will be much more likely to want to achieve the goals of the leader, as they will feel like they are a significant piece of the team. When team members realize that their questions and ideas matter in formulating a successful project, they are more willing to give it their best effort.
Talking directly to the stakeholders will help answer most of these key questions. For IT projects meeting the key stakeholders in a forum to review progress on the project is key to its success. Therefore a well drawn up project plan will ensure that there is enough representation of the stakeholders at the regular project review meetings.
As a leader it is critical to ask yourself a few questions before a project goes to a team. First clear defined lines, goals, and limitations need to be set forth. This will let the team know the boundaries and limitations and what the team members are expected to achieve. Another question...
The purpose of this step is to clearly express problem, target, potential resources available and scope of the project. Those informations are captured and composed together in a project charter document. The records collected are problem, voice of customers, critical to quality.
The project manager leads the project and provides vision, direction and encouragement. The project manager takes lead in project planning to determine the schedule and budgets neces-sary to meet the project objectives and is responsible for delivering the project once the pro-ject has been approved by senior management. The project manager is also responsible for the project support team.
The intended audience of this document is the project team, project sponsor, management and all other
Introduce the project in terms of what area it is concerned with, what it is trying to do, and list the key individuals and advisors involved
To start off on the right path, the team must understand what they are working towards. They must be committed to work hard in order to accomplish their goals. Each member should have expectations from everyone and themselves as part of the team.
Often, the goals and visions of the projects are not clearly discussed. The project management team doesn’t understand the needs of the organization.
A project manager should have a clear vision of the desired outcome and he/she should be aware of
and management. This way all parties involved are informed as the project progresses from stage to
When planning a new project, how the project will be managed is one of the most important factors. The importance of a managers will determine the success of the project. The success of the project will be determined by how well it is managed. Project management is referred to as the discipline that entails the processes of carefully planning, organizing, controlling, and motivating the organization resources so as to foster and facilitate the achievement of specific established and desired goals and meet the specific criteria of success required in the organization (Larson, 2014). Over the course of this paper I will be discussing and analyzing the importance of project management.
Team approach shrinks a large complex issue or opportunity into several smaller parts where it can be solved in parallel. Once fall fragments into individual tasks, and are appointed for individuals to carry out assigned tasks, but where are the systems in place to keep track of the work done by the members of the team mode. This approach will allow the project manager to focus on the project as a whole and ensure that all tasks are being integrated
The first and most crucial step is to create a solid plan. Plan should include the techniques, tools and data that are going to used in the project. The responsibilities of all the members should be distributed at this step. The utilization of resources and budgeting of the project should be done here. Management tools such as probability and Impact Matrix, FMEA are useful at this point.