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Recommended: Three key concepts of effective communication
Chapter 5 - Communicating Supportively
Chapter introduction
This is the first of four chapters on interpersonal skills and builds the foundation for subsequent chapters on gaining power and influence, motivation and managing conflict. The skill most often rated as essential in effective management, both in Australia and overseas, is competent interpersonal communication. In this chapter it is called communicating supportively since it conveys support to the person receiving the message. It is the key to empowering people. Communication helps to ease fears in a number of ways. Communication and information are the life-blood of an organisation - when leading change processes leadership equals communication:
Supportive communication is treated differently in this text than in most Organisational Behaviour or management books whose chapters almost always focus on the accuracy of message delivery and the processes of sending, receiving, and interpreting messages. While important, these activities are not generally the elements that either foster or inhibit effective management communication. Instead, specific aspects of communicating supportively are the most crucial to effectively managing (and empowering) people.
Communicating supportively is most useful in two kinds of situations: coaching situations, where a person must give advice or direction to another and counselling situations, where a person must communicate understanding and help with problem recognition. Because the effective display of many of the other management skills depends heavily on communicating supportively competency, this will be an important chapter to spend time on in the course.
Competent supportive communication leads to stronger interpers...
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...gotiation meeting.
ii. A regular meeting with each subordinate.
b. A PMI is a regular, one-on-one meeting between a manager and his or her subordinates.
c. The PMI is an improvement meeting where both the manager and the subordinate try to make improvements, share information, and hold each other accountable for progress (characteristics of the PMI program are outlined in Table 5.4).
Summary (p. 261)
11. The most important barriers to effective communication in organisations are interpersonal.
12. Effective communicators adhere to the principles of supportive communication this ensuring greater clarity and understanding of messages while making people feel accepted, valued and supported.
Behavioural guidelines (p. 262)
13. The text outlines ten behavioural guidelines to help skill practice (these are worth highlighting to your students).
Van Genderen (2014) expands on two basic concepts of managerial communication and distinguishes coaching and consulting from one another. The text continues about the coaching method and how it draws out employee talents, educates them, and develops new skills and eliminates deficiencies, all while consulting capitalizes on the guidance of preexisting strengths or knowledge. Van Genderen (2014) states that understanding the particular moments when a manager will need to consult on an issue, rather than coach, can be a challenging process. Reflecting upon the weakness indicated from the PAMS assessment there is room for improvement. Furthermore, developing skills in communicating with subordinates is crucial to narrowing the gaps of other deficiencies, such as, the adaptive behavior in communication discussed in the former. By being more aware of an employee’s methods of communication, and by developing proficient communication strategies, observing effective or ineffective communications tools, and seeking feedback from said subordinates are generalized methods that can be implemented when improving upon the adaptive skills of communication. Relatively, Van Genderen (2014) claims that effective communication between subordinates and managers may lead to greater job satisfaction for both parties, which compounds in higher output and more efficient work results, which in turn
DeJanasz, S. C., Dowd, K. O., & Schneider, B. Z. (2002). Interpersonal Skills in Organizations. New York: McGraw- Hill. pp. 371- 393, 241- 259.
This reflective essay will critically review my personal and professional skills that I am less confident in whilst in practise, which is essential for communication and developing effective relationships with others in an organization and even for personal development. The skills identified for improvement was highlighted in a skills audit for communication and effective relationships. A SWOT analysis was carried out to focus on the skills recognised, where finally an action plan was made to address how to improve the skills, what the challenges would be to develop them and how it is beneficial. The skills audit, SWOT analysis and the action plan are included as an appendices. It will also apply communication theories to
She participates positively in all workgroup activities and openly shares her actions with the rest of the PPM team. Teri communicates both verbally and in writing in a clear and concise manner with all functions to ensure all of the PPM communications are clear and understandable. Feedback is openly shared in a respectful and dignified manner. Teri is always approachable and ensures that others throughout the HQ staff know that she is the point of contact for PPM. Because of this, she has built positive relationships with all the internal and external stakeholders throughout the
...cation. It is important to be aware of all of these different factors. Most importantly, it is vital to know that not all communication will end with a positive result and to know when a specific communication needs to be stopped so there are not long term effects of one bad communication. Being a well-rounded communicator is not only vital for a successful career but can also be the difference in promotions and raises.
Communication skills are one of the most important management skills, needed for success and progress of any manager in the world. Manager who has excellent communication skills can effectively and successfully represent the company in front of outside audience and major stakeholders. Manager who has good communication skills can easily interact with other colleagues, senior management and other executives of the organization.
The first skill for managers to understand and practice is communications, because it is the foundation for all actions in the workplace and it allows the supervisor or manager an opportunity to build relationships with the overall workgroup without alienating anyone in the work environment (Roper, 2005). As a manager it is very important to be able to communicate effectively. As Robert Kent, former dean of Harvard Business School has said, “In business, communication is everything” (Blalock, 2005). The Wisconsin Business School Alumni Association recently reported that managers spend 75 percent to 80 percent of their time communicating (Blalock, 2005). Communication skills are critical for success in an organization. Successful managers communicate to where their targeted audience understands (Froschheiser, 2010). Managers need to give positive and negative feedback to their employees to let them know their strengths and weaknesses and where they n...
Communication plays a key role to a leader. To have communication skills is to have the ability to express oneself clearly to others. It is extremely important as...
Communication is a very important aspect in leadership. It involves the ability of managers and other leaders in an organization to engage employees through effective listening and understanding of any issues that may be making it difficult for them to realize their full potential. The need for good communication capabilities in the workplace is to make sure that leaders give employees enough time to air their opinions before any binding directions are made. It is always necessary for leaders to remain mindful of the manner in wh...
Clearly, communication plays a significant role in every aspect of our life. Communication is the simply act of conveying information from one person to another by using voice (verbally), gesture or body language (nonverbally), books or magazines (written), pictures (visually). The better communication skills that one has is the better the information could be transferred and received. The ability to convey information successfully and clearly is a fundamental life skill and should not be underestimated. Additional, effectively communication is the key to solve problems in any situation. With good communication skills, you can absolutely improve your professional life as well as strengthen your social and family relation ship. Indeed, communication allows us to relate and understand each other. “It also provides us with a significant frame of reference and relational context that sustain our identities.” (Imberti, 2007)
The effectiveness of one’s communication can significantly impact one’s ability to initiate, develop, and maintain personal, therapeutic, and interprofessional relationships. According to Casey and Wallis, “Without it, people cannot relate to those around them, make their needs and concerns known or make sense of what is happening to them,” (2011, p.35).
Irrespective of the environment in which one works, communication is always vital and a key factor of success. Communication happens both physically and verbally and is absolutely essential if you want to inform someone about something. ‘Loud shouting and even violence are symptoms of the ailment, not remedies.’ (Adair 2009: 3). Communication has two main components; sending out a message to someone, and ensuring the message is received correctly to the other member of the conversation. It is thus fair to say speaking and listening are vital to effective communication. This essay will initially introduce me as a student, and my career. I will give a simple SWOT analysis of me and will then go on and breakdown the different methods and techniques of effective communication. Finally, I will talk about how effective communication is needed in my current position, as well as the future.
As in all aspects of personal and professional life, having effective communication is a key element of success. Effective communication can benefit your relationships with people. By conveying your message and integrating them as a member of the team and not just a subordinate leads to better production. By effectively communicating you can clearly define job responsibilities and expectations. The better you are able to communicate the less likely organizational turnover of personnel will occur. Supervisors and leaders in the professional workplace find that the most important factor in advancement and retain ability is effective communication. Senior level executives and human resources managers are stressing the importance of communication and providing more training for mid-level management. Emphasis is placed on communication being clear by being transmitted strongly.
Communication is one of the most important factors in our lives. It dictates the relationships formed with the individuals in personal and professional lives. Effective communication provides a foundation for trust and respect to grow. It also helps better understand a person and the context of the conversation. Individuals often believe that their communication skills are much better than what they actually are. Communication appears effortless; however, much of what two people discuss gets misunderstood, thus leading to conflicts and distress. To communicate effectively, one must understand the emotion behind the information being said. Knowing how to communicate effectively can improve relationships one has at home, work and in social affairs. Understanding communication skills such as; listening, non-verbal communication and managing stress can help better the relationships one has with others.