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Effective and appropriate communication
Effective and appropriate communication
Remedies or solutions to effective communication
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Unit 10 Final Examination Test & Course Evaluation
Final Paper
• How did the course relate to the study of the Administration of Justice?
It will help me out tremendously in my report writing and communication. I will take this class and use it my career ad CA Dept. Of Corrections.
• What are the principles of good report writing?
To be read, understood and accepted, your report should have clear and consistent writing. Here are some of the basic principles to follow.
Use clear language
Use the sort of words you would use in conversation, rather than trying to impress with long or unfamiliar words. Use plain English and avoid jargon. Use a level of speech and language that is accessible to your readers. This includes the use of gender-neutral
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Think about how you can improve what you have written.
• Have you made your points clearly?
• Have you used a variety of short and long sentences to help make your writing more readable?
• Have you checked the spelling, grammar and punctuation?
Be specific about what you want the reader to do
Be clear about the status of the report and what you expect from the reader. Is it a final report with recommendations for consideration and decision? Is it a draft for comment?
Adapted from Strunk and White, The Elements of Style (1979) McMillan, NY
• What is the reason for understanding the principles of good verbal communications?
PRINCIPLES OF COMMUNICATION
Communication is a two-way process of giving and receiving information through any number of channels. Whether one is speaking informally to a colleague, addressing a conference or meeting, writing a newsletter article or formal report, the following basic principles apply:
• Know your audience.
• Know your purpose.
• Know your topic.
• Anticipate objections.
• Present a rounded picture.
• Achieve credibility with your audience.
• Follow through on what you say.
• Communicate a little at a time.
• Present information in several
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Researches who discuss workflow emphasize the importance of using a system to handle the many programs and the data files that are a standard part of a research project. Files may be developed, used, and updated by multiple members of a research team. Therefore, it is imperative that members of the team agree on a set of guidelines for naming, revising, and storing files. In the earlier example of documentation, the initial comment of a program file included who prepared the file and when it was last updated. This is good procedure to follow and essential to version control. A set of procedures designed to record changes to files so that those working with the files know when they were created and updated. A online system is called a git and widely used through the website GitHub. Although it was designed initially for software developers, it has become popular among scientific researchers as an online location to collaborate on research projects and share
Some suggestions that Zinnser makes are quite simple. You should keep your sentences uncluttered with not too many words. You should also pay close attention to your tenses as not to confuse your reader. You should be very careful about knowing what you want to write about and think it through so that it will make sense. Zinnser states that “the secret of good writing is to strip every sentence to its cleanest components.
...reads this text, it will be clear to them that I care about and understand the topic Word ChoiceMy words are specific and correctly used so my readers will know exactly what I meanAll of my words and phrases are natural, effective, and appropriate; some of them are also memorable and powerful Sentence FluencyMy sentences are put together well and in a way that enhances the meaningI use a variety of sentence lengths and structures in my workWhen I read my work out loud, it flows well and has rhythm ConventionsI have reviewed my spelling, capitalization, and punctuation for correctnessMy grammar , paragraphing, and usage are correct and help me define my style while also communicating clearly PresentationThe formatting suits the purpose of the workI use the appropriate amount of white space on the pageI use appropriate fonts, font size, titles, and headingWord Count:
Rigorous design and implementation of a more efficient method of writing reports for clients would ensure more security for the peace of mind of the client as well as helping improve competence within operations. This is important to reinforce the way clients are regarded and supported, both pragmatically and in order to build stronger relations and encourage client retention building long-term relationships.
Business Communication for Success describes good writing as characterized by “correctness, ease of reading, and attractiveness; and yet also meets the reader’s expectations and is clear, concise, efficient, and effective. The rhetorical elements (logos, ethos, and pathos) and cognate strategies (clarity, conciseness, arrangement, credibility, expectation, reference, tone, emphasis, and engagement) are goals that are achieved in good business writing” [McClean. S., 2010]. Outlined below are 5 of these strategies found in Chapter 4 that are used in business writing:
The report then identifies action points and guiding questions per each
Once you have written your first draft, read your explanation. Remember to punctuate properly. Try to use a thesaurus to use synonyms to make your text interesting. When you are sure about the accuracy of your
Interestingly enough, I found that my approach toward the subject was similar to our approach as a class. How did I begin? I started by determining which elements of writing I considered to be the most important and basic: creativity and technique.
Communication can be simply defined as a process of delivering an information from once place or person to another in any form, that involves speaking, listening, writing, reading or body language. The communication plays a pivotal role as one of the factors that would unite the
The lead in on a report is very important for its ability to give first (and often last) impressions. This consists of the first few sentences (often containing connative terms) spoken to introduce the story, giving a general overview of what the report will be about.
You have to think about the use of tone your using, what words you choose, and the kind of sentence structure you use. You want your writing to be well organized and not all over the place which is why making a rough draft comes in handy. Your writing needs a certain tone, style, and topic do that your readers can understand what’s going on. Just look at it as if you were writing a letter to a close friend or family, what details and stories might you include? What might you want to include? What might you want to leave out?.You should think about what you may need to tell or explain to them. This is where you should also think about how are you going to get your point across.Think as your audience as someone your close to because this help when writing. When it comes to writing a letter for a teacher or classmate be careful not to assume that he or she knows more than you on the subject of your paper. When writing for a teacher they probably want evidence in your paper that you know the assignment well and have actually done the
The body of the report should be divided into logical sections. The content must be very concise. Use hard facts and figures, evidence and justification. Use efficient language - big reports with too many words are not impressive. The best reports are simple and quick to read because the writer has properly interpreted the data and developed viable recommendations.
But clarity alone doesn’t make good prose; clarity must be combined with brevity. Good prose is so concise that every word has the importance of an italicized word.
Conclusion (The conclusion should be written out. It should summarize the major points of the paper that support the thesis. It is difficult to write a good conclusion without a good thesis
Be as brief, concise and to the point as possible. Respect the reader 's time.
Engineers and engineering companies stress that unless a student has the ability to effectively write and communicate, their technological and engineering skills are worthless. Due to this, students should have the capability to communicate in a simple and concise manner in order to deliver their ideas. For example, a group is given an engineering task to build a Lego robot. The leader of the group has to consider many aspects: dividing the tasks, items required, the structural design and programming. This could include how to program the robot, how to build it and what functions the robot can perform. Then the robot can be tested several times to see if it achieves the goals of the group. At the end, the leader would produce a report stating all the steps the group took and explain the results. In writing this report, technical communication plays a big role, because the report could be both lengthy and full of technical language or it could be simple and brief but still covering the main