Hostel Case Study

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2.5 - Brief History and Definition of Hostel
Hostels can be regarded as the second home for students when they stay away from their homestate or home country. A hostel is usually made of different blocks of buildings which contain hundreds of double or triple rooms and is usually located besides the school premises. It is the duty of hostel management to provide clean and comfort accommodation for students. (Wan,
2012)
Page 12 of 18
PSP 0201 - Literature Review
Hostels provide budget-oriented, sociable accommodation where guests can rent a bed in a dormitory and share the common washrooms, kitchens, and sometimes common rooms are also provided, there are different types of rooms available to each hostel, most hostels provide double rooms and …show more content…

For the countries like India, Pakistan, and South Africa, the word "hostel usually refers to students living places in resident colleges and universities. Generally, the word "hostel" can be regarded as "properties offering shared accommodation to travelers or students”
2.6 - Existing Hostel Management Systems
2.6.1 - Existing Hostel Management Systems (NonComputerised)
During the earlier years of hostel management, the manual system was the only way to manage a hostel (many hostels nowadays are still using the manual system). A manual system involves the use of paperwork or notebooks and direct human language communication by oral to manage the hostel. The first step is to book a room through phone call or through walk-in registration. The details of the guest's data such as name, age, nationality, etc are noted down during registration, then the hostel staff shall arrange an accordingly room to the guest before his or her check-in date and the room key should be provided. The documents are then transferred manually to the filling department for compilation of the customer’s file, and this file will be checked by the hostel …show more content…

9.Reduction 0of data entry and processing errors.
10.Greatly reduce paper use at the hotel. (Mark, 2009)
2.7 - Conclusion
Hostel Management System or HMS had started to be developed since 1912 for hostel managers around the globe. The transformation from the old and inefficient non-computerised management system to today’s computerised management system had took around 100 years of exploration and application accompanied by the rocketing advancement of the computer technology. With technologies that are available today, our civilisation has developed extremely advanced hostel management systems as well as database systems such as the varieties of Database
Management System (DBMS) for instance, Document-Oriented Database System, Embedded
Database System, Operational Database System and so on. Other than that, hostel management system has also been developed into two forms that are the web-based version of hostel management system or Web-based Hostel Management System and Offline Hostel Management
System which both has managed to exponentially increase the efficiency of hostel management as well as saving tonnes of time over the past century that cannot possibly be

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