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Importance of ethics and moral standards in business
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Corporate Compliance Checklist
The world of business is full of different regulatory and legal requirements. In order to fulfil the responsibilities, companies must create a program of comprehensive compliance.
All industries have their own regulatory requirements, combined with specific standards and ethical practices to follow. Effective corporate compliance is essentially about having a process in place that guarantees the company follows and meets the laws, regulations, standards and ethical practices that apply to them.
Corporate compliance is not just about the national and local laws and regulations. A good corporate compliance program will also pay attention to internal policies – the specific ethical and practical standards the company wants to adhere to. It is about
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These elements are:
1. Leadership – The corporate compliance culture should be built on strong leadership and the support from different layers of the management structure. Compliance officers must be high in the hierarchy of the corporation.
2. Risk assessment – The company must also pay attention to risk assessment and not just focus solely on following a set of rules. A risk assessment will provide a more enhanced view of the compliance obligations and helps the organisation to prioritise. This is also a crucial element in terms of due diligence.
3. Standards and control – Corporate compliance should have three levels of standards and controls in place:
a. Code of Conduct – Expressing the ethical principles of the company.
b. Standards and policies – Outlining the policies built upon the Code of Conduct, mainly dealing with issues such as bribery, corruption and accounting practices.
c. Procedures – Implementing procedures that ensure the above policies and practices are implemented, followed and
Compliance is pertaining to the adherence to laws and regulations that the company is subject. Raven Head Ranch did not follow this objective when they were writing checks approved by the same person and putting them in unapproved projects, for example the Volunteer Fire Department. The VFD had been receiving funds from misappropriate accounts for three years. Fifty individual disbursements were taken from the community checking account and had no proper recording, just charged to random accounts, which breaks the regulations and laws of proper accounting. One of the BoD members, Sam, was not even a resident of RHR and was on board supervising the employees with no legal right
The compliance plan should include a code of conduct. By establishing a code of conduct, the organization establishes a commitment to ethical and accurate coding practices that will follow all regulatory guidelines set forth.
According to the International Labor Organization, “Different to labor law, business codes of conduct do not have any authorized definition. The concept “corporate code of conduct” refers to companies’ policy statements that define ethical standards for their conduct. There is a great variance in the ways these announcements are enrolled. Corporate codes of conduct are finally voluntary. They can take a number of formats and address any issue – workplace issues and workers’ rights being just one possible category. Also, their application depends entirely on the company worried.”
There are various reasons why risk assessments are put in place. Risk assessments can be used to assess the environments that we work in, the risks staff may be exposed to, the risks to the individual and the risks of the equipment that is in place. Once the risk assessment process has been completed it will help all concerned to thin about ant potential hazards there may be in the situation or activity and the ways risks to the individual others cane be minimized. Taking risks is part of being able to choose and be in control of your life. It is important that concerns about risks do not get in the way of people living their lives in the way they want to. We must ensure we make the individual aware of all risks for them to be able to make their
Both roles should ideally be independent of operations, but corporate compliance in reality owns the compliance operation policies and procedures. Internal audits have to be completely Independent. Internal audits also bring attention to the need for monitoring as a result of their auditing function. Corporate compliance ensures that monitoring and auditing occur. As far as follow-up goes, corporate compliance is responsible for such things, while internal audit is just responsible for reporting whether management responded appropriate to obtained information. Both roles are involved in compliance risk. Corporate compliance creates and implements a compliance plan to ensure that compliance risks are addressed. Internal Audit on the other hand, addresses compliance risks as part of risk based audits.
The purpose of the CMP is to solidify their organizational culture of integrity, ensuring that every person acts honestly and ethically in conducting everyday activities and making decisions. The CMP has three areas of focus: “The Compliance Management System, prevention of unlawful activities, and response to changes in regulations” (People 30). Throughout all departments are compliance teams that specialize in protecting the reputation of the company as well as individuals in the company through a process of “prevention, monitoring, and post-management” (People 30). Figure 1, below, is a graphic from the 2015 Samsung Electronics Sustainability Report, which illustrates how compliance management is incorporated throughout the organization (People
Open Communication and Transparency were strong focus which was achieved through global programs. These programs depleted communication gaps between top level executives and employees through middle management. Siemens also introduced departments such as “Ask us” and “Tell us” help desks, where staff could clarify their compliance related queries and report compliance issues respectively (CGMA® bRiefinG Rethinking the value chain Ethical culture change at Siemens: A case study). The Siemens Compliance system is setup to undergo continuous change so that it can respond to the insights obtained from the compliance committees. In quarterly Risk Radar meetings, experts from compliance committees, along with the external auditors, analyze the possible misconducts and provide recommendations to improve the compliance system (The Siemens Compliance System Prevent – Detect – Respond and Continuous Improvement).
In order to act within compliance managers will need to adjust their organizational processes accordingly. To succeed in a global economy, Madhani (2015) professed that “MNCs have to thus manage multiple economic, legal, political and cultural environments externally as well as complex networks of knowledge and resource flow internally” (p. 5). Each of these situations may call for a manger to use the contingency approach, in finding the right way to deal with each pressing circumstance. For instance when dealing with economic variables they may need to rely on the decision theory, which would take into account market analysis, trends and other information before making a decisions (CSU-Global, p. 4). As a result, several different management styles would be effective when pertaining to different situations. Therefore, when knowledge is applied the correct approach would go into the
The Company is committed to conducting business ethically and in accordance with all laws and regulations. The Company’s Code of Ethics is a guide to help our employees contribute to the culture of integrity by establishing principles for how we as employees conduct our daily business. Each employee’s acknowledgment and adherence to the codes is a condition of employment.
Standards and conduct (that an organis. sets itself in its dealings within the organisation and outside with its environment
A compliance officer is an employee whose responsibilities include ensuring that the company complies with its outside regulatory requirements and internal policies. It is crucial that a compliance officer possess and maintain a high ethical standards and honesty since they are responsible for making certain that a company adheres to required conduct of employees (Safian, 2009). When interviewing for a position in a facility to work as a compliance officer, the employer will be looking for certain skills and abilities that are required to do the job successfully. These include communication, leadership, organization and coordination skills, planning, analyzing and implementing. Employers are looking for people who have a master’s degree in
However, the validation of whether the organization is in compliance doesn’t come from the organization itself. The public, stakeholders, community, and the government validate the compliance of the organizations based on its disclosures of internal information (Burlea, 2013).
Corporate governance is the policies, rules and regulations, by which a corporation shapes the way corporate officers, managers, and stakeholders perform their duties to create wealth for the entity. According to Lipman (2006), good corporate governance helps to prevent corporate scandals, fraud, and potential civil and criminal liability of the organization (p. 3). Most companies, whether formal or informal, have some type of corporate governance for the management to follow. Large companies will have a formal set of rules and regulations, while small companies frequently have spoken rules often due to lack time to form any type of formal policies. There is often no corporate governance with family owned companies.
5. Apply your code of ethics to a written policy and procedure manual identifying the major rules for operating your business.
1145). Corporate culture and corporate governance are essential for companies to help prevent fraud from taking place. Corporate governance, according to Krechovska and Prochazkova is an essential part of everyday business, meaning that every company or business organization should establish a governing body that guarantees daily business operations are running appropriately (p. 1145). Corporate governance is established around the achievement of the goals of the company (Tihanyi, Graffin, & George, 2015, p. 1). In order for a company to be in compliance with the SOX and PCAOB requirements a company must have strong internal controls to prevent misstatements from occurring, and in order for those internal controls to be put into place is for a company to have a strong cultural base and a strong corporate governance (Cohen, 2015, p. 350). Companies who have a strong culture and corporate governance are able to pass along their values and beliefs to their employees and their employees are more likely to be happy and comfortable with their job and less tempted to commit fraud (p.