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Principles of effective written business communication
Effective written business communication
Principles of effective written business communication
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Writing effective business messages suggest a process, one that require examining, developing, and refining business ideas in a way that provides business value to your audience (Cardon, P. (2013). The purpose, audience, and tone dictate what the paragraph covers and how it will support one main point (Cardon, P. 2013). Effective message: We can expect that a point system will reduce absenteeism. A recent review of 75 studies of corporate point systems showed that once the point system was in place, un-excused absence equates to 35 percent lower. In our case, a number of the employee takes random sick leave days throughout the year. Conclude a similar reduction in excusing absenteeism for our 2000 full-time employees we could gain approximately …show more content…
(2013).. For example, when contemplates new leadership, you will commonly claim that your behavior will cause a certain result (Cardon, P. 2013). Less effective message: We can expect that a point system will reduce absenteeism. A recent review of studies of corporate point systems showed that once the point system was in place, absenteeism was considerable lower. Assuming a similar reduction in excusing absenteeism for our 2000 full-time employees, we could gain more productivity and additional workdays throughout the year from our employees, especially during peak season. Less effective explanation: Notice that the lesser effective example is a without support the higher effective example, provides a assortment of supporting facts (Cardon, P. 2013). Understand the requirements of the audience: For example, they are more likely to analyze the nee requirements of the audience, generate the best ideas to tackle a problem, and identify the initial message and key points before starting a formal draft of a business message (Cardon, P. (2013). Identify benefits to others, recognize their values and priorities, and anticipate their reactions (Cardon, P. …show more content…
I will also let them know that they will receive regular updates about the point system and how it will reduce overall absenteeism. It would also be a great advantage set up workshops for the supervisors and others managers. We could further discuss the estimates for how a point system could impact absenteeism and productivity as a
Wilson, N & Peel, M (1991). The impact of absenteeism and quits of profit sharing and other forms of employee participation. Industrial and Labour Relations Review, 44(3) p454-468
Employee’s health is directly influence work behavior and employee performance, so companies attempt to encourage employees to maintain and promote employee health in order to avoid the cost produced from health problem. Although most companies promote employee healthy workplace, many companies still are suffered from employee absenteeism and presenteeism. Presenteeism is more interesting and hot topic in the workplace. Presenteeism is defined as employees attended to work while sick both from physical or mental health conditions, so those employees unable to work at the normal rate or full capacity. In addition, the study showed that presenteeism can cost greater than absenteeism because unproductive workers come to work due to their sickness (Toten, 2014). According to Sunlife Financial, presenteeism generates four times cost more than absenteeism in terms of hours lost (Reyes, 2014). In fact, it is difficult to measure presenteeism unlike absenteeism (The problem with presenteeism, 2013) because it is difficult to measure the cost of unproductive performance due to sickness. In contrast, the cost of absenteeism is more predictable; HR can predict the cost when employees do not show up to work cost for substitute employee and cost of lower company productivity. Sometimes, presenteeism may be considered an act that inspiring admiration from colleagues when employee present at work while sick, however, many people also view presenteeism as negative action in the organization because it leads to productivity loss. In addition, it increases high risk of illness transmission to other employees with can increase health care cost eventually (Toten, 2014).
Paid sick leave is an entitlement for employees within any organisation, it is meant to be used for when an employee is sick or has family obligations, such as caring for sick loved ones. As in the article ‘Anger at plan to cut medic’s sick leave’ unlike annual leave sick leave cannot be accumulated and employees cannot obtain compensation for sick leave not taken (2004). Paid sick leave is necessary for employees as the entitlement gives them the option for when they cannot attend work due to an illness, sick leave also helps the organisation, as employees with sick leave are able to work reliably and efficiently, and by allowing a sick employee off for a single day can prevent the whole organisation from catching the sickness and reducing productivity. However sick leave schemes are open to abuse, it requires strong administration and planning from the organisation’s human resources department as well as the employer. Researching and planning a sick leave policy plan in which benefits both the employee and employer would help reduce the problem of sick leave abuse while keeping the entitlement available. This paper will discuss what sick leave is, why and how it is abused, why it is a problem for organisations and what type of plans can be used to minimise the abuse of sick leave within an organisation.
According to Rhodes and steers (1990), employee absenteeism is one of those stubborn problems for which there is no clear
Although it is higher than the national average, we are currently analyzing the root causes for this issue. As for employee tardiness and absenteeism, the past most common causes have been childcare, accidents, and sickness. We took the initiative to start offering childcare services, on campus, to our employees, to expand our healthcare coverage, and to reward those that do regular doctor check-up to prevent illnesses. As for turnover, we are spending a greater time hiring individuals to prevent a high number of turnover
The advantages would gear towards rewards for extra productivity, knowing that they are being paid directly for their performances. Employees are normally paid yearly for their performances that they have done throughout the year of working for a company.
By ridding the college curriculum of attendance based points, teachers would be respecting the fact that students are paying high dollar for an education that as customers, students should be able to control. It will also help with the stress of the busy and multi-faceted lives that the majority of undergraduate students have these days. By doing away with attendance policies, schools could even elevate their attractiveness by being fair and understanding to their students.
The article for “Shirking: the War on Hooky” explained the difficult decision that a managers have to face with they coworkers abuse of absenteeism at work. Also the article evaluate how it causing companies billions of dollars when employees are taking advantage of the sick day policy and it decrease the productivity of the company workforce. The keys questions we have to keep in mind is sick day is generated from absenteeism, also it is part of any new or old employee orientation benefit package when they start working for an employer? The paper will describe different approached manager can used to reduce absenteeism among they coworkers. In how Human Resource should work with the managers to put in place a strong sick policy that represent the company needed and objective.
Big corporations use a wide variety of non-monetary incentives to show appreciation to there employees on a daily, weekly and yearly bases, one such example of such rewards is attendance recognition. Attendance at any job is a very important aspect of an employees work performance. Poor attendance by and employee can cost a business time and money. Creating ways to keep poor attendance low is on obvious benefit to any company. Giving an extra week vacation at the end of a fiscal year to an employee for perfect attendance, his or her picture on a wall, there own personal parking spot are some ways companies reward good attendance.
When creating a rewards system one needs to consider why they are rewarding the employee, do you reward employees for the daily aspects of the job, or the work that the employees have completed beyond the daily aspects? A good reward system will also encourage the employees to do more for the company, and show them that they are not forgotten when the company benefits. It is not always necessary for a company to use monetary compensation, but in some instances, a form of monetary compensation is preferred. If a company wants to compensate monetarily it can use bonuses, stock sharing, and salary increases but most companies prefer to use non-monetary rewards such as paid days off, extra vacation time, personal days, and benefits such as gym memberships. Organizations such as non-profit or human service agencies have to find ways to reward the employees without added expense, since the money donated to the organization is limited, a...
This makes everyday dialogues more meaningful, which results in more elevated amounts of interpersonal trust. Exceptional leaders comprehend that all messages are made by people who are attempting to address certain issues. It is vital to decide the why behind a message, the circumstances that have prompted the announcement, presentation, or solicitation. Through their words and activities, powerful audience members show that they esteem the dispatcher, and they affirm the legitimacy of the delivery person's musings and feelings, even in a difference.
Neal, K. (2010). Stepping up to the plate: developing an effective business communication strategy. Information Management (15352897), 44(2), 38-41. Retrieved from Academic Search Complete database.
If staff are absent from work they are not able to carry out the functions for which they have been employed. In many businesses, these functions have to be taken on by someone else - if not, the customer could suffer. Reducing absenteeism is an important feature of human resource management. The extent to which absenteeism affects businesses has been a topical feature. Not only does absenteeism cause problems, but employers are beginning to recognise the effects of 'presenteeism' - staying at work when you are ill or because you believe that in some way your 'presence' will help boost your promotion prospects.
Dixon, on the other hand, uses the point system to give employees opportunity to take leadership initiatives to determine for themselves how much they want to benefit from the company’s point earning system for paid time off and profit sharing opportunities. This tool helps Dixon’s management put the load back on the shoulder of the employees where managers can relax somewhat with the control mechanism on quality human resources and quality productions. The design of all four tools talked above are essential in the planning impact of measuring from the beginning, whether the beginning of employment to the start of each working day, or to the end result of quality and satisfaction achievements.
Overall, in business, it is very important to be very clear in business communication because it sets the reputation and credibility need to built up in order to get clients’ trust and confidence. It give a sense of professionalism which encourage more business, especially business who are looking for a long term relationship with clients and employees.