Within a workplace, there are times when the easiest and most effective form of communication is to bring all employees involved together into the same room. This idea is a popular form of communication that is most commonly known as the meeting. The idea of meetings stretches across all industries and cultures, and has the potential to be extremely effective. The trouble is though, workplace meetings do not always meet their potential and are not as effective as they could be. A manager’s ability to lead an efficient and effective meeting is a very important skill to have within the realm of communication. In order to try and find out what it takes to run an effective meeting, several sources written by academics will be summarized and examined. To begin with, summaries of all the sources will be given, in order to gain a grasp on the general knowledge of meetings within the literature. Following that, it will be looked at what the different authors agree on and disagree on. Finally, the information from all the articles will be brought together in order to give a conclusion on what managers need to do in order to run meetings effectively. With many top managers saying that 60-80% of their day goes into meetings (Bang et al, 2010), it is integral that managers have knowledge of how to properly organize and facilitate meetings in the workplace.
The first article that will be looked at is written by Bang et al (2010), and is titled Effectiveness in top management group meetings: The role of goal clarity, focused communication, and learning behaviour. Within the article, the authors look at the idea of having a clear goal for meetings. There were three thesis’ made, but the first is most relevant, which states that there is a cor...
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...t managers could use to increase their skills in meeting management without much additional work. The first is to make sure there is a clear goal and agenda that everyone in the meeting is aware of. The second is to have a facilitator that can help keep the discussion on track and close to the agenda. Third is to stop the meeting once the goal is achieved and not drag it out. Finally, everyone should leave the meeting knowing what was accomplished and what the next step is. The literature suggests dozens of different ideas and thoughts into increasing effectiveness, but these four are the most basic and easiest to implement. With unproductive meetings costing $60 billion in the United States every year (Bang et al, 2010), the literature surrounding meeting effectiveness is very important, and gives insight into a business practice that has yet to be optimized.
Hybels, Saundra, and Richard L. Weaver. Communicating effectively. 4. ed. New York [u.a.: McGraw-Hill, 1995. Print.
Bormann E. G. & Bormann & N. C. (1996). Effective Small Group Communication (6th Edition). Edina, MN: Burgess Publishing.
Throughout humankind, communication has been used from sending firer signals to the pony express; communication is a very important part of our world today. Team Leader and member should always know their audience. Managers have all the tools necessaries to get their message across from meeting, email, office bulletin board, using FedEx. No matter how they chose to get the message across effective communication is important.
For better negotiation and communication, Meetings were held between the team members and the managers so that every employee can give their views and opinions.
Within an organization one of the key tools that they use is that of: communication. Communication is a primary key to any organization and without it there is no cohesion, no leadership, and no functionality. As communication begins to diminish, so does the organization – as one article puts it: “These new economic…. imperatives have significantly contributed to the demise of the old classic command-and-control bureaucracy…” (Tiernan et al, 2002, 47-48). From what this article states, the lack of communication has led to a semi-collapse of the mechanistic structure of an organization. Though communication does seem like a huge factor of an organization, communication does not come without its troubles within the inter-organizations; if there is communication going on in a company, there is going to also be a lack of communication. When a company has employed thousands of people (or maybe just a small amount) they are hiring a whole selection of individuals to work as whole group in unity – though this does seem like an amazing idea, these sets of individuals will have quite ...
There are as many techniques to improve the "crispness" of meetings as there are items on the typical meeting agenda. Some companies punish latecomers with a penalty fee or reprimand them in the minutes of the meeting. But these techniques address symptoms, not the disease. Disciplined meetings are about mind-set -- a shared conviction among all the participants that meetings are real work. That all-too-frequent expression of relief -- "Meeting's over, let's get back to work" -- is the mortal enemy of good meetings.
The first chapter of “Working in Groups” focuses on group communication, the first aspect being the key elements of group communication (Engleberg and
Healthcare is a dynamic, ever-changing environment. The complex circumstances around daily conversations that encompass life-threatening decisions are critical. In order to deliver high quality care, individuals must be able to communicate effectively. In the perfect world of communication, everyone receives the exact same information and is able to respond the exact same way. Unfortunately, communication breakdown is a prevalent issue among hospitals. On any given day of the hospital arena, multiple interactions take place. Some of the dialogue is planned, and some is not. While hospital departments are living in different silos within the same organization, the cultures may vary among the employees. Hospital leadership fosters the importance of collaboration within the organization and depends on the employees to ultimately drive the process. In order to overcome communication barriers in the workplace, conversations must occur. Engaging in daily face-to-face meetings with employees increases positive work culture, morale and overall productivity.
In the beginning, Ms. Geis would quietly sit quietly during entire managerial team meetings, but now she is more confident in her abilities, position, and will speak up. “Now I give my opinion or raise questions to ask. Sometimes, I may raise a concern that gives ...
On a daily basis, leaders are expected to communication on both a business and professional level. As stated by Solaja, Idowu, and James (2016) “today’s leaders must acquire effective communication skills for public speaking, listening and critical thinking in order to promotes organizational performance and cordial relationship between the organization and the external public” (p. 100). At the same time, internal communication with upper management, peers, and subordinates require the same level of information exchange.
Effective communication encompasses many concepts. For a leader to be effective, one must be able to build relationships between different parties. In order to build a good rapport, one must be able to recognize the strengths and weaknesses of those involved, and within oneself. Acknowledging these differences will allow for a better collaboration between team members. A leader must also have the ability to put conflict resolution theories into practice. Allowing differing points of view may challenge the original idea and will make for a more thorough decision making process. Although this may seem counterproductive, it actually ensures the best possible outcome. One must be consistent in the message presented yet be flexible, approachable and maintain a positive attitude. Allowing for different perspectives to be heard will allow team members to feel valued. This flexibility helps to solidify the concept that everyone is in this together; thus establishing an environment where all team members can have a buy-in. Encouraging team members to voice opinions and give feedback produces an atmosphere of constructive give-and-take; a real t...
Messmer, M. (2002). Conducting effective meetings. The National Public Accountant, , 15. Retrieved from http://search.proquest.com.libraryproxy.griffith.edu.au/docview/232339370?accountid=14543
When I’m in meetings at work, I like to think outside of the box and come up with new ideas that can help the company and the employees. “Innovative work behavior is generating and application of new ideas, processes and methods at workplace” (West and Farr 1990). Creating new ideas and making sure they are applied are beneficial to any company. "Quite good and complete
Communication is a very important aspect in leadership. It involves the ability of managers and other leaders in an organization to engage employees through effective listening and understanding of any issues that may be making it difficult for them to realize their full potential. The need for good communication capabilities in the workplace is to make sure that leaders give employees enough time to air their opinions before any binding directions are made. It is always necessary for leaders to remain mindful of the manner in wh...
Communication in the workplace is very important for employees and companies and through this the company is effective and achieve its objectives. This reduces miscommunication and poor communication. Thus increasing the spirit of cooperation and commitment. Thus increasing the productivity of the organization. When the manager talks with the staff feel the value and understanding this leads to an increase in job satisfaction. Of course when you find people who have team spirit and collaborators, this helps the manager and employees feel that they have one goal to achieve.