May 7th, 2014 To: Heather Bowen Ray From: Anqi Shen Subject: Communication Trends Report As your requested, I have investigated current communication trend in business field. Business communication plays a giant role in a corporation’s day-to-day activities such as checking emails and corresponding to any important message. The evolution of email Business today, highly competitive market in which high-speed communication and information transfer is essential. Email has evolved as an effective, low-cost and instant method of communication with coworkers all over the world. With e-mail, messages are keyed into a computer workstation and then transmitted to the recipient. A single message may be sent simultaneously to many recipients. The challenges of business email communication Effects-- The challenge for any businessperson is to think clearly about the content of the email message he is about to send and the unintended consequences of the information ending up in the wrong in-box. Time Frame--Sometimes an email message gets clogged in the "system" and is not delivered for hours or sometimes even days from the time it was sent. You expect almost immediately delivery, but that is not always the case. Accurate date and time stamping can alleviate part of this problem. Considerations--Email was designed to enhance communications by making it faster and more to the point. But printing email messages on the company printer defeats this purpose. The "paperless" office is a long way off if too many employees insist on keeping paper files of all the email messages they send or receive. Warning--Email has made it easy to be lazy. Expert Insight-- Even the most succinct email communication will need clari... ... middle of paper ... ...bullets T – Tidy up long sentences T – Take a pride in your finished message E – Ensure everything is right before you hit ‘send’ The future of business email communication Yes, email is being supplanted for some types of communication. But that’s to be expected. It’s progress. We have more choices for how to communicate these days, and can cherry-pick the best method for the task at hand. This doesn’t mean email is dying. It simply means that the communication ecosystem has expanded. The basic messaging format probably won’t change significantly, there are plenty of ways to build on top of email and make it more useful, especially use fancy tools. Such as Gmail’s Priority Inbox feature helps users to filter out their most important messages. While email itself won’t change, the tools we use for working with email will get much more sophisticated and powerful.
Moving paper from the printer to the envelope does nothing to add value to business. It costs both time and money. Postage, printing and personnel costs keep increasing and adding to bottom line. Twenty years ago, there was the promise of “ The Paperless Office" and it is a promise that will probably never come to fruition. Since the mid-1980’s, paper clutter has expanded exponentially on the average desk. (http://www.FutureTechConsulting.com/) Not on original Reference Pg.
New technologies are allowing us to do things faster, easier, and more efficiently than ever before. Almost every new innovation in technology improves the speed and productivity of any task at hand. Electronic mail (E-mail) is possibly one of the greatest things to happen to the world. Despite this, there are people who find difficulties in using either E-mail or conventional mail. To help decide whether to use E-mail or the United States postal Service, a comparison of each one’s speed, ease of use, reliability, and cost is a helping factor.
In addition to regular email, pagers can be programmed to receive important emails, or notices of emails in one's mailbox. Cell phones can also be programmed to receive email messages, and also notification of pending emails.
This would affect the employee’s effectiveness in his work where this would lead to other barriers like a lack of communication where this would make the employee to feel angry and frustrated because of the email that was sent. The ways the barrier can be overcome is by not sending such emails and speak to the employee face to face or by telephone where tis would make the employee to feel that they are surer what is being said instead of relying on technology to make sense on what the other employees are saying.
...resent in the business. Although a printout of emails is possible, emails often stay as soft copies because archiving and retrieving email communications is easy to do. From the CEO to the janitorial staff—even temporary employees of the business—can send and receive emails.
Angell, David, and Brent Heslop. The Elements of E-Mail Style: Communication Effectively Via Electronic Mail. Canada: Addison-Wesley Publishing Company, 1994.
As society and technology advances, formal letter writing is declining rapidly. During the 1800’s, writing formal letters was one of the most effective ways of getting in touch with family and friends that are miles away .You would simply write a letter and send it to your destination. The only problem with this is that people would get tired of waiting for their letter to arrive. Personal, formal writing has greatly decreased by two - three percent every year. New inventions like telephoning, text messaging, and email are the main technology gurus that are at fault for the major decline in formal letter writing. These are the new inventions that the populations have found for a more practical way of communication.
Electronic Mail, a means of communication that is growing at a very rapid rate. In this paper, I will write about introduction of e-mail, the advantage and disadvantage of e-mail, mailing lists, sending an e-mail message, sending attachments, e-mail improvement, and security features. Introduction of Electronic Mail Electronic mail (E-mail) has become popular and easy way of communication in this decade. E-mail is a method of sending and receiving document or message from one person to another. E-mail is not only replacement for postal mail and telephones, and also it is a new medium. E-mail send plain text, images, audio, spreadsheets, computer programs can attach to an e-mail message. Using the e-mail, you must have a computer on a network. The computer must require a modem and phone line. Sending and receiving e-mail needs an e-mail program. Every e-mail user requires an e-mail address. This e-mail address is similar to a postal address. E-mail address is written as username@domain, for instance, PCLEE@juno.com. The username is used for sending and receiving e-mail.
There is no doubt that the present time is the Technology era when the use of technological inventions dominates all different aspects of life: computer, cellular phones, world wide web, radio and satellites. That is, technological inventions have improved. Storing information, sending and receiving messages, electronic governments, distance education, health services and business. With the intervention of Information Technology, the means of communication in business which is a very important field in modern societies including banking, shares market, marketing, trading has been intensely changed. This essay will argue that Information Technology has positively changed communication in the business world. Information Technology implications have enhanced the ways businesses communicate in business areas including marketing, stock market, shopping and banking.
Communication is important in life. Companies need to communicate with other companies and customers. The managers also need to communicate with the staff. The technology provides us with many means of communication, the most important of which is e-mail.
Lack of Sensitivity to Receiver. A failure in effective communication may result when a message is not received by its receiver. Identifying the receiver’s needs, status, knowledge of the subject, and language skills assists the sender in preparing a successful message.
As in all aspects of personal and professional life, having effective communication is a key element of success. Effective communication can benefit your relationships with people. By conveying your message and integrating them as a member of the team and not just a subordinate leads to better production. By effectively communicating you can clearly define job responsibilities and expectations. The better you are able to communicate the less likely organizational turnover of personnel will occur. Supervisors and leaders in the professional workplace find that the most important factor in advancement and retain ability is effective communication. Senior level executives and human resources managers are stressing the importance of communication and providing more training for mid-level management. Emphasis is placed on communication being clear by being transmitted strongly.
Business communication is communication that promotes a product, service, or organization; relays information within a business; or functions as an official statement from a company.
The newest web based email service, which has gained more attention than most, is Gmail [1]from Google.com. Google currently hosts the most popular Internet search engine world wide. Google proposes to deploy a unique email service that will give users capability not available with other providers; most importantly 1GB of email storage space. Gmail will use Google’s sophisticated search technology to perform searches on a person’s email saved in their account. This searching feature allows a user to quickly locate and display relevant information from a previous email and not spend time scrolling through long lists of messages in email folders.