Effective Meeting Planning Paper

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Effective Meeting Planning
Introduction
For this assignment, we are asked to plan a meeting for a project that we have been assigned by our company to be the team leader of. First we will focus on how the other members were selected for the team (i.e. past work history, emotional intelligence, office politics, or ability to work on a team). Then we look at the agenda details for the team’s initial meeting to include such areas as the date, time, and place of the meeting, a brief description of the members’ roles and responsibilities, clarify the intended outcome of the meeting, and set timeline for follow on meetings.
Team Selection To start off let us look at the members that I have selected to make up my team for this project. I have selected four members from within the company, Steve Wilson, Joe Stuart, Jeff Archer, and Colton Smith. I have had the opportunity to work with all four of these people on several project as individuals and as a group and this is one of the primary reasons that I selected these individuals to be …show more content…

Prior to me sending out the notification of the meeting I will have personally met with each team member to inform them of their selection for this project and to prepare them for the upcoming task and have them check their schedule for optimal dates for an initial team meeting. As the team leader I will send out a meeting agenda a few days prior to the meeting and ensure the team members received it so as to be prepared for the meeting. For this first meeting I will schedule it for a date that all the members are able to attend also will look to have it on a Wednesday or Thursday because those days in our company tend to have the fewest meeting schedule. I will plan to have this initial meeting last one hour but have the communications department’s conference room reserved for two hours so we cannot be disturbed but also have a venue if we do run

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