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Concepts of Effective Communication
Strategies used to overcome barriers to effective communication
Concepts of Effective Communication
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The Egan model consists of three stages and its’ objective is to help the client achieve lasting change and empower them to manage their own problems more efficiently, while also developing unused opportunities (Egan, 2014). The session commenced with proficient use of active listening skills, which helped in exploring the issues and concerns of my client. Active listening is a process where the counsellor can communicate verbally and non-verbally in a way that allows their client to feel understood and heard, while also having their stories and emotional feel validated (Egan, 2014). For example, when my client said, “Sometimes I feel I like I end up prioritizing my love life or my job or something else entirely over my university work….” I replied by nodding my head and saying, “Mmm-hmm”, and she continued sharing her concerns. This example indicates effective use of active listening skills as it encouraged my client to continue her story without interruptions and also …show more content…
portrayed my interest in her issues. Another important counselling skill is empathy, as it helps the therapist to understand experiences and feelings from the perspective of their client and communicate it accordingly (Egan, 2014; Graybar & Leonard, 2005). In the following example I successfully demonstrated empathy and acceptance, as indicated by my client’s verbal and tonal affirmative response: Counsellor: (leaned forward; maintained eye contact) It sounds like you’re under a lot of stress right now because of your studies and that’s understandable as you’re not only working part-time but you’re also working hard to maintain your long-distance relationship. Client: Yes, I guess that’s right, I’ve got too much on my plate … but with my boyfriend and his annoying schedule, I feel… Counsellor: Correct me if I’m wrong, but it sounds like you’re feeling a lot of anger and disappointment towards his behaviour. Client: Yes, that’s it! I certainly am extremely pissed at his umm his stupid inability to adjust and um … This example not only demonstrates use of empathy and acceptance, but it also shows how its application helped my client to continue with her story in more detail. Paraphrasing is when the counsellor listens to what the client says and reflects back what they heard in their own words (Geldard, Geldard & Foo, 2017).
In the above example, I captured the important details and my client’s concerns in my own words, and this was effective as it led to my client elaborating more on the issue by saying, “Yes, I do often feel anger and disappointment … he refuses to compromise … I also have to manage a part-time job and a full-time education…”. Although I used paraphrasing successfully here, looking back at the video, I feel like I could have improved the session more if I have used it more often, and this is one of my goals for the future sessions. Open-ended and probing questions invite more than one or two-word responses and these can be used to gather information, increase clarity, stimulate thinking, or create discussion (Egan, 2014). To further explore my client’s issues, I used open-ended questions to try and understand my client better, as can be seen
below: Counsellor: Tell me about your upcoming assignments Client: I have two tough ones coming up soon, and since I faired badly in the last ones, I’m really stressed out for my grades…. The art of questioning is a skill I needs developing, as later in the session I made the mistake of trying to ask a probing question, which made my client feel uncomfortable. I said, “You couldn’t have done that poorly, what grade did you get?” to which she replied, “Amm (not making eye contact) If you don’t mind, I don’t think it’s important, and I’d rather not say” I though having this information could help me be more empathetic and understand where my client’s stress was coming from, but instead I portrayed curiosity without respecting my client. I need to work on being respectful when asking my client’s questions and also learn to monitor my curiosity with respect to my client’s feelings. Another skill that needs developing is normalizing. Normalizing is a technique used to help client realize that what they are experiencing is common, and that if others can handle the situation, they can too (DeFife & Hilsenroth, 2011; Egan, 2014. Although I did use acceptance and empathy throughout the session, after reviewing the session I noticed I did not use any type of normalizing. In situations where my client stated, “I feel that social media is consuming my life and I can’t do anything about it.”, if I had normalized my client’s dependence on social media instead of just replying to it with empathy, I could have helped her understand that she was not alone in this situation
Listening is a vital and important part of communication. While speaking clearly and concisely is imperative, true listening is central to speaking with mindfulness and in the case of the counselor, this mindfulness has the possibility of leading clients to their own solutions to life’s tough circumstances. In his book, Petersen (2007) breaks down the communication cycle so that we can be aware of how we react when people share their emotions with us, and how to effectively communicate by listening and speaking in turn to build strong and supportive relationships, whether they are personal or professional.
Stickley, T. & Freshwater, D. (2006). “The Art of Listening to the Therapeutic Relationship” Journal of Mental health Practice. 9 (5) pp12 - 18.
Stickley, T., & Freshwater, D. (2006). The art of listening in the therapeutic relationship. Mental Health Practice, 9 (5), 12-18.
The counselling process is one that may last for as little as one session or for years, it is within the middles stages of the helping relationship that particular counselling skills such as a focusing, challenging and immediacy can be implemented, as well as use of advanced empathy that can be applied due to increased familiarity with a speaker. Many actions may occur within middles stage of the helping relationship such as transitions that occur for a multitude of reasons and the outcome of which can vary based on the attitude of the speaker. Self-awareness remains vital throughout the entire counselling relationship due to the continual influence of empathy in the helping relationship and remaining aware my own motives and values when using advanced empathy and specific counselling skills. Ethics and boundaries are also involved within the counselling process as within a counselling relationship, I as the counsellor, must be careful with the balance or expenditure of power when challenging.
Counseling skills has provided me with a valuable insight into the helping relationship and how it is both created and maintained in order to encourage growth and development in the client. The factors involved within the helping relationship include considering Roger’s core conditions, congruence, unconditional positive regard and empathy as the three main characteristics necessary in a helping relationship. In order to fully incorporate all three of Roger’s core conditions, I as the counselor must be self-aware, as a lack of self-awareness may inhibit truly listening and understanding the client; self-awareness can be enhanced through exercises such as Johari’s window. Counseling skills such as body language and active listening also plays a role within encouraging the client to open up and can help me as the counselor convey empathy.
Effective crisis intervention must follow ethical principles which ensure that client is not placed in further harm also that the decisions and opinions of the client are respected throughout the process and the intervention upholds a rights-based approach. This involves good listening communication skills, observing, understanding, genuineness, respect, acceptance, non-judgment and sensitivity demonstrating empathy, among other support provided by counselor. A number of specific strategies can be used to promote effective listening during crisis intervention. These include using open-ended questions - “what” or “how” questions. They are used to encourage sharing of information from a client about their feelings, thoughts and behaviors, and are particularly useful when exploring problems during a crisis. Closed-ended questions usually begin with action words such as "do", "does", "can", "have", "had", "will", "are", "is" and "was". These questions can be used to gather specific information or to understand the client 's willingness to commit to a particular action. Using close-ended questions that seek specific details and are designed to encourage the client to share information about behaviors (such as the specific actions or behavioral coping strategies used by the client), as well as “yes” or “no” responses. Restating and clarifying what the client has said can help the counselor conducting the crisis intervention to clarify whether he/she has an accurate understanding of what the client intended to say, feel, think and do. Restating can also be used to focus the discussion on a particular topic, event or issue. Owning feelings and using statements that start with “I” in crisis intervention can help to provide direction by being clear about what will
People talk at a rate of 125–175 words per minute yet can listen to 450 (Carver, Johnson, & Friedman, 1971). Since a person speaks slower than what the brain can manage, the mind drifts off to thinking of other things rather than listening to the message at hand and communication can be lost. This barrier to effective listening causes one to miss or misconceive what the other is saying (Janusik & Wolvin, 2009). It is imperative as a psychologist to actively listen, ask questions, seek clarification and check for understanding of what others are saying for effective communication to occur. The interpersonal relationship between a psychologist and their client should focus on that person’s growth and change in their personal and professional development as well as social adjustment. It is the responsibility of the psychologist to contribute to these areas and problem solve with their client to assist them to meet these needs (Bordin, 1981).
The use of active listening is an essential skill to achieve this type of relationship as well as a sensitivity for clients who come from a culture different than the counselor’s culture. Great counseling also includes being honest with the client from the first session where informed consent is provided. It is important to discuss the limitations of confidentiality. Another important factor is to guide the client into setting realistic goals, so the counseling sessions can be more
After watching the video tape, I realised that I was quite good at using questioning skill to help the client. The closed and open questions used in the interview were considered to be acceptable and appropriate. I believe that my personal experiences have shaped my ability to appropriately apply this skill in counselling. When I was younger, I used to listen to my grandmother talking about her past and the old tales that she had heard of. I...
A vital aspect of interpersonal communication is the style in which one listens. While every individual possesses their own preferred method of listening in communication, it can be enlightening to analyze our own strengths and weaknesses so as to maximize effectual communication. Within the confines of four main listening style categories, I have chosen those which best describe my own personal listening style.
As a professional in today’s society, it is greatly important to be able to communicate effectively with other professionals, with clients, and with those that are encountered in daily living. In order to communicate in a proper manner, not only is talking and non-verbal communication, but a large aspect is the ability to listen. Listening is a vital task in order to build a relationship and find meaning in someone else’s words. In order to find this meaning one must follow the characteristics of active listening, face the challenges to listening, and reflect upon one’s own listening skills.
The Speaking and Listening Competencies for College Students by Sherwyn Morreale, Rebecca B. Rubin, and Elizabeth Jones, summarizes two sets of competencies for college students, as developed by various communication scholars, federal government agencies, and research centers. The competencies primarily represent speaking and listening skills that could help undergraduates communicate more effectively at school, in the workplace, and in society. The reader also is directed to the end of the study for a description of how the two sets of competencies were separately developed. The competencies presented here primarily relate to speaking and listening skills in a variety of situations. Speaking and listening do comprise much of what is often
The counseling session began with the introductions where I introduced myself as the counselor and later introduced my client. This stage is important in any counseling session since it is the time of exploration and focusing according to Gerard Egan as quoted by Wright (1998) in his essay on couselling skills. It is in this session that I was able to establish rapport and trust with my client in order to come up with a working and fruitful relationship with him. During this stage I made use of skills like questioning, where I would pose a question directly to my client, sometimes I would choose to just listen to what the client wanted to speak out while in some instances I would be forced to paraphrase the question if I felt the client did not understand the question I had asked previously. There were also other times when I would reflect through silence. During such a period, I got time to study the client and the information he had given. This being a difficult area, since some clients may not be able to volunteer information to you as the counselor, I decided to assure the client of confidentiality of any information he was willing to share with me with a few exceptions which I also told him about. Being open to him about the only times the information may not be confidential was part of my building rapport and establishing trust with him. I therefore, decided to ask the client what information he wanted to share with me and lucky enough he was ready to speak to me about different issues that he was going through.
Gibson, Swartz & Sandenbergh 2002. Listening deeply. In Counselling and Coping. Cape Town: Oxford University Press Southern Africa: 21
A skill, according the Merriam-Webster Online Dictionary, is a learned power of doing something competently: a developed aptitude or ability. The skill of listening is a skill that I believe everyone should have but most people lack. Many people do not realize that listening is not merely the act of hearing a sound but of paying close attention to what someone is saying and trying to understand the message that they are trying to relate to you. Most times people say they are listening when in all actuality they are merely hearing you but not even attempting to understand what is being spoken of. The advantages of being a good listener are vast. This skill can positively affect many parts of our everyday life and interaction with people. Nevertheless, it is a skilled that is overlooked in today’s unmindful society. The reason I believe that listening is of such importance is because nowadays people have developed the mentality of “every man for himself.” People are not concerned about their fellows anymore. We are only concerned about our own issues and problems. Listening is a skill that is acquired throughout a lifetime. It is an important virtue when it comes to communication.People should be taught from childhood the importance of learning how to listen. If we realized how much we would benefit from being good listeners, I believe that things would change. Lack of listening skills affects marriages, parents and children, teachers and students, employers and employees, foreign affairs, and the list goes on.