INTRODUCTION
Time management is a skill which helps you achieve your goals and is essential both in and out of the workplace. Good time management enables you to do the following:
• Asses your priorities – By doing this you can identify what needs to be done and how it compares to other tasks and puts you in a position to prioritise.
• Set goals – By setting realistic goals you can achieve targets and manage them accordingly.
• Organise time – Allowing appropriate time to achieve tasks and use it effectively.
The importance of effective time management is not only for you but others around will also feel the benefit of your behaviour. This will be reflected by your organisation, good productivity and being less stressed.
TIME MANAGEMENT
Good time management
Time management is important not only to reduce stress but also allow you to perform more effectively, not only for yourselves but those around you including staff and home life. Here are some examples of good time management:
• Setting clear goals
• Prioritising workload
• Making lists of tasks
• Revising your workload as it changes
The advantages of good time management are:
• Achieve more in less time
• Reduces stress
• Maintain focus
• Others learn from your example
• Helps with self discipline
• Makes you do tasks that you may otherwise avoid
Poor time management
• Trying to do everything at once
• Postponing meetings or tasks
• Not prioritising workload
• Multitasking
The disadvantages of poor time management are:
• Increased stress / frustration
• Deemed as inapproachable
• Poorer quality work
• Low esteem / motivation
MY STRENGTHS AND WEAKNESSES
Strengths
• One thing which I have always done is make lists of tasks. This is something that I do both in and out o...
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...s up as this can make the problems seem much bigger than they actually are. By sharing these feelings you will feel relief for getting problems out in the open.
SUPPORT AVAILABLE
Support can come from in and outside the workplace. Here are some examples of each:
• Manager – This can be done both formally and informally but will depend on the relationship held with the manager.
• Colleagues – Sharing thoughts with peers can be a good source of support as they are likely to empathise.
• Union – The union will be able to support and also have access to professional bodies.
• Training – This can help in recognising stress and how to manage it in the early stages.
• Family / Friends – They can listen support and advise in the situation.
• Doctors – Experienced professional that can assist in many ways.
• Phone lines – Samaritans are available at any time for support.
When an assignment or task is given, prioritizing and time-management skills will have one be able to follow through to ensure the completion in a time frame that is satisfactory to the requestor. In this case study, one will read of the problems that have arisen with poor time management skills and the results. One will also read the alternatives, possible solutions, and the recommendations to avoid errors in the workplace.
Social Support: The presence or absence of other people influences how individuals in the workplace experience whether stress and respond to stressors. The presence of co-workers may increase an individual’s confidence, allowing the person to cope more effectively with stress. For example, working alongside someone who performs confidently and competently in a stressed situation may help an employee behave in an identical way. Conversely, the presence of follow workers may irritate some people or make them anxious, reducing their ability to cope with stress.
There are many ways to improve managing your time wisely and be accountable for it. The first step of improving your time wisely is to have a good rest the day before. By doing this you will have enough energy to last you the next following day. Also, sleeping late is not a good way of time management. Sleeping late will only result to not waking up on time and where you have to be. Sleeping will help both our body and mind to recover from the day’s activities. Another way of improving time management
are efficient. But the most effective are create week schedule and plan my work each day because in this two strategies I can make adjustment at the weekend because as we know the weekend is the largest block of spare time, it may be helpful to complete tasks that take longer than planned and I also use the daily activity table with column of tasks prioritizing. The least effective strategies are testing my work each fifteen days and adjusting my plans each day.
Time management is a very important skill for all employees. Many employees find themselves frustrated with their workload and this often leads to stress as they try to catch up on tasks that they have not managed to complete.
Learn to manage your time wisely. Plan ahead! Time management can help you stay calm and focused regardless of the current situation you are in.
Go over the list of tasks and prioritize them from the most important to the least important. Cross off each task from the list once you complete it.
conversations that help the emotional needs of an individual, Esteem support – communication that helps a person boost their self-esteem and self-efficiency, Information support – discussions that provide individuals with information they may find useful, Network Support – which focuses on informing individuals of the support that is accessible to them within the network, as well as confirming their belonging in the group and Tangible support – which is physical support or services that are provided. (Kendall-Hunt, 2011)
There are many different parts to time management, such as procrastination, strategy, organization, expectations and being prepared. All of them contribute equally in many ways. All of the things that we have spoken about in this paper are highly recommended. The best thing to do when it comes to time management is to set a strategy, become organized and do your best to avoid procrastination. When you manage your time make sure you include the following; studying, sleeping, eating, relaxing and other necessary things. No matter what our circumstances are, we can all use some time management skills in our lives.
Time management is essential in the workplace and it can help eliminate many other problems that could arise if time is poorly managed. By using the various time and stress management techniques available it is possible to reduce or even eliminate stress. A person who manages their time well can benefit from an organised, manageable workload with enough time to complete the jobs and tasks that are of any importance. Time management can have a direct effect on a persons stress levels and it is important that stress levels are kept to a minimum to ensure optimum performance, efficiency and general well being.
PMBOK guide defines TM as the “Use of available time and your own productivity along with the appropriate planning and management of the project schedule” highlighting the link between Time Management and productivity and its closely knit relationship to scope and cost areas. Max Wideman presents a wider definition for TM as the “function required to maintain appropriate allocation of time to the overall conduct of the project through the successive stages of its natural life-cycle, by means of the processes of time planning, time estimating, time scheduling, and schedule control.” Ultimately at it’s core however, TM is about time, its planning and control during all stages of the project. A further look into Wideman’s definition of TM by means of identifying its importance throughout the entire project life-cycle (Initiation, planning, execution, controlling and close-out) is required. It is hoped that by analysing how TM tools and techniques can positively and negatively effect the different stages of the Project life cycle a better understanding of productivity, TM and project success will result.
In conclusion, good time management doesn't mean you do more work. It means you focus on the tasks that matter and will make a difference. Good time management effectively helps manage stress as this gives control over what is required to be done. Whether it’s on the job or in lifestyle as a whole, learning how to manage your time effectively will help you feel more relaxed, focused and in control. The more in control you are of your time the less stressed up you become.
Time management is needed in everyday situations. Time management is very important to accomplish all tasks in your life, whether goal oriented for one’s self or for business purposes. You can avoid stress and burden when you set your priorities in a well-structured manner. When thinking of time management, people usually just think of personal time management. Loosely defined as managing our time to waste less time on doing the things we have to do so we have more time to do the things that we want to do. Time management includes your personal life and business life.
Time management skills have a good deal of things behind it, such as timeliness in showing up to commitments (such as work and school), timeliness in following through with commitments (such as turning school assignments in), making sure you do things in a timely manner (avoiding procrastination), and prioritizing tasks. These all
Following simple time management techniques can help you get more out of life. You can pay attention to your home life, work and appointments without ignoring any one of them. It all comes down to your time management technique.