The Full Block Style: The Most Appropriate Format of Letter Writing
Ramnath Singh Rathore Dhananjay Gogate
Asst. Professor(English) Sr. Lecturer(English)
MIT College ,Ujjain Shri Vaishnav Polytechnic College, Indore
ABSTRACT: The present paper deals with the different styles of letter composition, that is, indented style, Block Style, Semi-Block Style, Full Block Style, and Hanging-Indented Style. It also discusses merits and demerits of each of them.
…show more content…
They play significant role to make communication effective and successful. Written communication is one of the types of verbal communication, which has various media of communication and letter writing is one of them. The success of any organizations also depends on its correspondence. As M. Ashraf Rizvi aptly says, “In fact, a letter is an important channel of communication used to send information outside an organization.”1 There are various styles of writing a good business letter namely Indented Style, Full Block Style, Semi-Block Style and Hanging-Indented …show more content…
Hanging-Indented Style
This format is also almost like block style of letter. The only difference is that the first line of each paragraph begins with the left margin and all the remaining lines in each paragraph are indented four to five spaces. Its look is unusual and it catches the attention of the reader quickly. This may be a disadvantage of this format because it leads the reader to focus only on the form rather than the message of the letter. This style consumes more time in typing due to many indentation and use of mixed punctuation. Therefore, this format has never been popular among the writers of letter writing. For example:
SURYA TRADING CORPORATION
40, Indore Road, Ujjain-456010
14 October, 2014
Sales Manager
Shiva Computers, Dealers in Intel
Dewas Road, Indore-4562009
Dear Sir,
We have seen your advertisement in The Hindustan Times of 12 October, 2014 about some of your significant products. The advertisement brought our attention to the products which are the products of our interest. We cordially want to buy these products so that we can facilitate our corporate office with these modern
However, though John Warner’s argument is strong, Kerri smith’s argument is stronger. In Kerri Smith’s article “In Defense of the Five-Paragraph Essay,” She claims that the five-paragraph essay should stay taught in schools as a guideline for a well-structured essay. She explains the five-paragraph essay as an “introduce-develop-conclude structure” that even great expository writing follows this structure (Smith 16). She purposefully communicates to her audience this idea to show that this structure gives students the knowledge and capability to write a professional essay. The five-paragraph essay includes the three key points to have a well-structured and organized essay. By mentioning that other great writers use this form of structure, she creates a stronger argument as to why the five-paragraph essay is important to education. She continues her article by explaining her early stages of writing and how she was taught; over time, her teachers would show her new ways to improve her writing which, in the end, she was told to think “of those five paragraphs simply as a mode of organization” (Smith
By being educated at a young age in literacy, I included it in my pottery and also working for newspaper companies strengthened my form of expression. Working in the South Carolina Republican and then later on The Edgefield Hive as a typesetter, it was a good experience helping my literacy skills but I didn’t feel fully indulged. I did it because I had to but also to learn. By understand typography, I was able to understand the science of the anatomy of type. They taught me the use of size, spacing, and placement of typography in order to show hierarchy, direction and attraction. I became to understanding that type is a collective of shapes and strokes. Master Abner 's newspaper did not get a lot of publicity and hit a crisis, which led him to cease publication of the newspapers. Master Abner then moved to Columbia, South Carolina, in 1832. He decided to leave me back in Edgefield and...
“Style” strives to explain how writers can improve clarity, cohesion, usage, and elegance to become a more effective writer. This book is not meant to be read once, for the full potential can not be achieved unless it is absorbed several times. Packed from cover to cover with real life examples ranging from the worst imaginable to greatly improved, Williams provides a detailed explanation of how to transform any writers work. Charts, graphs, and diagrams may add some confusion but can be helpful for individuals who depend upon visual aids.
Business Communication for Success describes good writing as characterized by “correctness, ease of reading, and attractiveness; and yet also meets the reader’s expectations and is clear, concise, efficient, and effective. The rhetorical elements (logos, ethos, and pathos) and cognate strategies (clarity, conciseness, arrangement, credibility, expectation, reference, tone, emphasis, and engagement) are goals that are achieved in good business writing” [McClean. S., 2010]. Outlined below are 5 of these strategies found in Chapter 4 that are used in business writing:
Although numerous internal writing techniques remain evident, some of the major points that Hamill illustrates in his article prove very effective.
...to be structured in a specific way, I have to follow certain rules for the writing to be successful. I have to have thesis statement, I have to follow grammar, punctuation and spelling. Because of these requirements and English not been my first language it has been hard to performance a good writing style.
The art of writing letters has existed as long as human existence. People may not have always written on paper with pens to each other but maybe on stones with carvings. As long as people have lived, communication has occurred. It has evolved over the years to emails and then texting. The significance of writing a personal letter will never top sending a quick text however. Writing a letter holds more significance and personal gratitude then a text message ever will. Writing styles vary more and people can gather more of a sense what person feels when they write to another person rather than reading something in the same text on a screen. Over the years technology has become simpler and people have gotten lazier which makes it more convenient for people to send a text rather than people taking the time to sit down and write a heartfelt letter. In the book Pride and Prejudice letter writing takes place all throughout the book. The characters all show different styles and
To accomplish these goals, typographers must create typefaces that are in line with the established letterforms. Although restricting in many ways, typographers find enough freedom within these restrictions to create beautiful, dignified
He supposed that type should first of all convey sense of a text in “the shortest, most efficient manner” and was one of the pioneers of philosophy that typography should be pure and functional. Despite this it could not be said that type should be completely transparent. According to R. Jacobson ‘Too strucrured design is not nescessary build a good communication.’ (1966) Designer is like a traslator and performer, that make text apprehensible and reading process interesting. Nowadays, modernists ideas are not responses for the needs of contemporary society.
One must remember that writing style is not something that just happens, but rather something that is developed. With the help of guides like Elements of Style, or books like Style Toward Clarity and Grace, one can begin to develop one.
Knowing correct formats, styles, and linguistics can ensure a company that a person will be professional and effective at work. Having exceptional writing skills will assist in getting a job because when a person has those skills they can create a well thought out resume and cover letter. An outstanding resume and cover letter is the first impression a person leaves for an employer. The way a person writes shows who they are and what they can accomplish. When a person has a deficient resume it makes employers unsure of who the person they are considering is. It will make an employer wonder if they are making the right decision and question if the person applying for the position will be able to do the tasks needed to fulfil the job. It is also important to have good writing skills when applying for a job or trying to advance in a job because most jobs require communication through e-mail. Not only does one want to sound professional in a work e-mail but then verbal communication takes place. In the work field a person wanting to advance in their job is most likely going to have to step up and not only answer telephones but they may need to speak in meetings, and write business letters. An article by Timothy Roufa on thebalance.com gives an example that shows the importance of verbal and written communication skills
At first this form of writing may seem low quality and weak, but in reality it’s just an uncommon writing style. Since most writers tend to use the opposite style in their work, this form of writing appears to subpar, even though it
“Man is an animal that lives in language as a fish lives in water and so written communication is just one of the ways that man can survive through” (English scholar Annie Dillard). Writing is a skill to give information. Like all skills, it is not inborn and so it needs to be learnt. To give information you need good communication skills including the ability to write simply, clearly and concisely (Harris & Cunningham, 1996).
Communication is the top quality that employers look for. Effective business communication starts by asking the right questions to understand the customer’s needs and wants to be able to recommend a product or service customized to the customer. One good tip would be to speak, pause, and listen. Communicate what you need and then pause to let the recipient process and respond to the information. With an average of 1800 messages being sent by workers through memos, telephone, email, faxes, and face to face, it is important to listen and pay attention to the recipient and send your information clearly. All in all, to be effective in business communication you need to be clear, brief, focused, and comm...
Few months after launching our products we will be promoting some perfume packages and special offer but also exclusive will help you to choose the most beneficial type of advertisement for your specific business.