1. Formal meetings: Meetings can be formal or informal. Formal meetings are pre-planned which required two or more people who have assembled for the purpose of achieving a common goal through verbal interaction.
Functions:
• To bring together a range of knowledge and experience.
• To gather information.
• To develop co-operation and commitment.
• To aid problem solving.
• To strategy decision making.
• To influence policy.
Identify the functions of formal meetings and the source regulation and rules governing meeting procedures. Formal meetings may include the following but is not limited to:
Ans: 1) Statutory meetings: The first meeting of the members of the public limited company is called statutory meetings .It is held only once in life of the public company .It is also convened by the directors of the company only.
Extraordinary general meetings: EGM is a special meeting that can be called at any time between AGM (annual general meetings).Authorisation of member is required for any immediate action and after that again a notice must be given informing potential participants of impending meeting. There are some features as follow:
• Held at any time
• No delay in taking action(immediate)
• Only one meeting should be held annually
• If there is any important decisions or change are held, an extraordinary meeting can be called by the board.
• All member have right to ask for meeting
Executive Committee: This meeting part of continuing administration of both private and government organization alike. An executive body will sit and vote on matters of business before it. Decisions will be decided on a majority rules basis, that is to say, a constitutionally derived threshold will need to be beaten by all pr...
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...reate a manual by which you can develop a working format for proper meeting.
Create an agenda: If there is an absence of agenda, it will be more difficult to conduct your meeting. This is the main part of a meeting because this is considered as a safeguard. An agenda can be printed distributed either in advance or at the time of meeting. An agenda should include all of the following items:
• Additions of the agenda
• Approval
• Reading and corrections of the previous meeting's minutes
• Announcements to be dealt with
• Treasurer's and committee report
• Unfinished topics of previous meetings.
Make sure the meeting room is open and ready: Before meeting, make sure that the meeting room is open and in sufficient condition for a conference. Arrange the room in a manner that everyone sits in a circle and make sure you are seated where you can see everyone.
The paper will give an overview of the history and background of the office, describe the type of leadership that exist and give an
At twelve fifteen the firm have their quarterly meeting called WE Incorporated, the meeting starts out with birthdays and work anniversaries. The accounting manager states TARGETS for each individual department. The different departments state commissions and other new accounts. The different departments vary as such: Commercial Lines, Personal Lines, Claims, Accountant, Administrative, Procedures, Rewards and Recognition and Events.
The organization is governed by a Board of Trustees containing 22 members. This governing board includes all of t...
...evision. I feel there are several simple things could be done that would make the meeting more accessible to not only first time attendees but also citizens in general. First of all by giving a very brief introduction to who the Council members are and why they are on the Council, as well as the who the people on the side bars are and what their purpose for being there. Just a brief background, five minutes at the tops, would give a background enough for newcomers to have a basic understanding of what is going on. Another thing that could be done to make it more accessible would be to explain the purpose of the meeting or to give out an agenda at the beginning. By attending this public meeting, I was able to see that the grandeur that is portrayed on television is very fake, but the importance is vastly downplayed.
Being able to communicate effectively with other health care providers does more than simply enhance the pleasantries that occur while at work, it can also protect patients from imminent danger.
...ave to ensure, ahead of time, that there are seating arrangements for audience, whiteboard, blackboard, lighting, location of projection screen, sound system, etc. are suitable for my presentation.
...decision making because all the decisions are made by a few people at the top of the organization.
Authority: In bureaucratic organizations, authority resides in the office, and is as a result of one’s position on the organizational hierarchy.
For setting directors’ remuneration, the board must form a Remuneration Committee. A prior approval from the shareholders of the members on the committee is recommended. However, when it is not possible for solid reasons, the members must be presented in the AGM to the shareholders for approval if they are already appointed. The following guidelines must be followed:
“Informal groups have a powerful influence on the effectiveness of an organization, and can even subvert its formal groups. But, the informal group’s role is not limited to resistance. The impact of the informal group upon the larger formal group depends on the norms that the informal group sets. So the informal group can make the formal organization more effective, too.” Informal groups can either be a manager’s best friend or worst enemy. Group Development: The Formation of Informal Work Groups Informal work groups are part of any working environment; how they form, the leadership within the group and how these groups communicate, follow the same basic model. “Groups are particularly good at combining talents and providing innovate solutions to possible unfamiliar problems.” “There are five stages of group development. The first is forming,which is where the group first comes together. Everyone is usually polite. Conflict is seldom voiced directly. Individuals will be guarded in their own opinions and reserved.” The second form of developmentis “storming a chaotic vying for leadership and trailing of group operates.” The third is norming as the second stage evolves the rules of engagement for the group becomes established, and the scopes of the group’s task or responsibilities are clear and agreed. Fourth is performing,not all groups reach this point. Everyone knows each other well enough to be able to work together. And the fifth stage is adjourning; this is about the completion and disengagement of the tasks and group members. The formations of informal work groups are employed by an organization to perform specific functions. Informal groups almost always arise ...
“Careful though and planning are necessary” for the formation of any group, hence it is necessary to develop a group proposal prior to starting a group (Corey, Corey, & Corey, 2010, p. 107). A group begins with an idea that a facilitator executes. According to Peled, & Perel, (2012) “As early as when formulating the basic assumptions behind the goals, content and structure of the group intervention programs, we became aware of the challenge of striking the right balance between content delivery and facilitation of a group process.” In other words, group proposals help to orient you, hence having an outline of the group helps you have a successful group process. A group leader needs to know the proper steps to focus the group and have procedures to employ to be able to help group members reach their goals. There are five elements that can help form a group proposal: rationale for the group, objectives for the group, practical considerations, procedures, and evaluations (Corey, Corey, & Corey, 2010,p. 111-112). Having a proposal will help you run the
The activities required in an bureaucratic organization is distributed in a fixed way as official duties
...ants, and give participants enough information to start researching the topic. In addition, definitely provide food and drinks.
This gathering gives the opportunity to network with other colleagues. The employee is introduced to other colleagues and acclimatise him/her with the organisation in order to be a productive employee.
In other words, formalized structures are the structures with lots of written rules and regulations. These structures control the workers actions using established regulations, and employees have little independence to make decisions on a case-by-case basis. Formal structures make employee actions expectable. At work whenever a problem appears, employees know to turn to a procedure manual. Hence, employees respond to problems in the same way across the organization, which leads to consistency of