Why Write Reports?

Have you ever felt irritated or discouraged when asked to write a report? Do we do report writing because of some bureaucratic regulation?

We would rather do the ‘real’ work by recruiting workers and training them besides organizing meetings instead of the boring writing.

Function of the introduction is to state clearly the reasons for discussing the particular subject. Just why was the report written? This is to indicate the importance of the subject to the reader, relate the report to previous and similar work, and to make the objectives clear.

The extent to which background is given depends largely on the type of paper being written. Often a few, references are available to tie the new work to what preceded it and to the few studies that it touches immediately and directly. Summary papers that establish stepping stones in the advance of a field help relate increments to the background.

Function of introduction is to lay out the organization that will be followed in the report. Just how is your subject going to be discussed? We should give the readers a peek to what to do; furnish them an itinerary.

Meanwhile for the style of the Introduction is to construct the first, or theme, sentence so that we can capture the attention and immediately focused on the precise subject to be treated besides, on the method of approach. Again, keep your readers' viewpoint uppermost in mind. The ease of writing this sentence is in direct proportion to the clarity of the subject being presented.

Where you have a clean-cut, definite accomplishment to report, the theme can be stated easily. But if the work has wobbled and wandered the theme can be stated only with great difficulty. Keep in mind about the remarks about the ease or di...

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...e told in the report: what it is about, why it is being told, and how it will be told. Write continuously without breaking the flow of ideas and clear understanding. Then criticize and revise the finished report. Some writers may need to rewrite the Introduction and the theme sentence several times.

This is essential to make a good report because it is undeniable that to rate a good report, it shall start from the introduction itself. Just like a thick novel, a reader will read the synopsis or introduction first and buy whichever book that succeeds in catching their attention.

Works Cited

 Eunson, B 1994, Writing and presenting reports, The Communication Skills Series, John Wiley & Sons, Milton, Queensland.

 Guidelines for essay and report writing, 1995, Elton Mayo School of Management, UniSA, Adelaide.

 www.canberra.edu.au

 www.itmatchonline.com