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Strength and weakness of time management on productivity
Time management and its importance
Time management and its importance
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'Things that matter most should never be at the mercy of thing that matter least'. We let this happen much too often. Many of us waste our time on things that are neither important nor necessary, instead of using that time for things that are significant. Time management is not only how to get more out of your time, but really how to become a better person. Time is a very hard thing to manage, because we can neither see it or feel it until it has passed. Before we can manage our time we must know exactly what time is. The dictionary describes it as, the duration of one's life; the hours and days which a person has at his disposal. How we dispose of that time is time management. It's the way we spend our time to organize and execute around our priorities. Remember just because time is intangible doesn't mean that it is not valuable. I want to teach you about the background of time management, the different styles and how to use them, and how it will change your life.
Background
Time management today is not as it was in the past. It has grown with time. Stephen R. Covey places time management into four generations. He feels it has evolved the same way society has. Each generation grows on the one before it. For example, the agriculture revolution was followed by the industrial revolution, which was then followed by the informational revolution. The first wave or generation is basically notes and checklist. Which really only identifies the demands placed on our time and energy. Calendars and appointment books characterize the second generation. This reflects an attempt to look ahead. The third generation is current time management field. It?s the last two generations with the ideas of prioritization, clarifying values, and comparing the worth of activities. It also includes the idea of making a specific plan to accomplish goals and activities that we determined to be of value. Because this all may be too restricting for people they turn to the previous generations to preserve relationships, and spontaneity. And the last generation, which is just beginning to emerge, is a different type of time management. The challenge is not to manage time, but to manage ourselves. The generation focuses on relationships and results. Time management is forever changing. We each see it in our own way. It has been used since the start of time and will only improve. Just beca...
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...nd this style of time management to be the best. It incorporates the best of time management styles and combines them altogether in a very logical easy to understand manner.
How Does It Change Your Life
Learning how to manage your time and successfully applying it to your life will liberate you. Really, time is the freedom and power we need to better ourselves. Once time management has become a way of life you will find your self-living a more relaxed lifestyle. Your whole life will become less stressful. While some stress is useful, it can help in focusing and increasing efficiency; too much stress creates problems. In fact, 70% of medical visits are stress related. Time management may very well improve you health. It may improve your career by helping you to be able to plan the use of your time so that tasks can be completed in timely manner, and so time is available for planning, thinking, and reflection. It will indubitably better your social life by giving you more time to spend with loved one. Also it will give you more personal time to yourselves. Because we are managing such a precious commodity that is time, the way it effects ourselves is endless and priceless.
I often feel I am short of time when I have many things to do at one time point and this is very stressful. With effective time management, I discovered many ways in which I can be successful with the management of my time and able to adjust my schedules and to lower time stress. For example, I took time to check my everyday activity and where do I spend most of my time. By careful evaluation, I realize I spent my time browsing the internet which often focus on some of the unproductive things. I started making my time productive by active focusing on important goals which included fitness, scheduling important work to less important tasks every day and slowly I effectively organized myself.
There are a lot of actions I could take to improve my time management. I could turn off my phone to remove the possibility of distraction. When family or friends invite me to go somewhere, I should go instead of passing up the opportunity. If there happens to be any free time, that should be used to study or train...not sitting on my phone. In a way, I can connect to Tom Benecke because we don’t value the things that are important to us, but we should. Time management makes us well-rounded individuals and more productive as a whole in
Time management can be defining as the ability to spend time effectively or productively to complete the goals. Unfortunately this is one of my weaknesses due to I lack of effective personal time management especially when I busy doing my work. I can spend at least 8-10 hours sitting in front of computer doing work without taking a break. I think that taking a break would waste my valuable time and reduce my productive time. But in facts, taking regular small breaks actually can help us boost energy to move further. In addition, it actually makes us more productive and also has a lot of benefits to our health.
Stephen Covey’s fourth generation approach to time management is unique and transformational compared to the first three time management approaches, which remind us to plan for, prepare for, prioritize and control the “things” in our lives. The fourth generation allows a person to “move beyond time management to life leadership…to paradigms that are based on creating quality-of-life results” (31). It puts “people ahead of schedules, compasses ahead of clocks…lead lives of meaning and contribution…live, love and leave a legacy with balance and joy” (73). It provides a “theory and tools that will empower us to use our endowments to fulfill our basic needs and capacities in a balanced, principle centered way” (73), and provides us the “ability to develop and use our own inner compass so that we can act with integrity in the moment of choice” (74). The fourth generation paradigm puts “people first, things second. It’s leadership first, management second. It’s effectiveness first, efficiency second. It’s purpose first, structure second. It’s vision first, method second” (206). In essence, it allows a person to place goals and roles as the controlling element of the system and favors importance over urgency. The fourth generation approach is truly transformational because it allows a person to use the four interdependent endowments (self-awareness, conscience, independent will and creative imagination) to “exercise effective, synergistic interdependence” which will “empower us to take time, energy and human creativity that’s typically wasted in Quadrant I crises and unimportant Quadrant III activities, and combine it in ways that create whole new dimensions of effectiveness” (210).
Introduction When an assignment or task is given, prioritizing and time-management skills will be able to follow through to ensure the completion in a time frame that is satisfactory to the requestor. In this case study, one will read about the problems that have arisen with poor time management skills and the results. One will also read the alternatives, possible solutions, and the recommendations to avoid errors in the workplace. Background Carl Robins employed by ABC, Inc, as a Campus Recruiter states that after six months, he was able to recruit 15 new hires. However, there were several errors that were made from the beginning of his recruitment, which is the reason why he sought a resolution to the situation.
I write this clear and concise reflection to identify and evaluate an academic problem that I feel is negatively impacting my studies which is time management; otherwise, I find lot of difficulty to manage my time.
Learn to manage your time wisely. Plan ahead! Time management can help you stay calm and focused regardless of the current situation you are in.
The problem of time management can be said to be universal not only affecting students but also other people in careers. This problem is seen to transition from a person’s life from different cadres of his or her engagement specifically from home, school and at work. It is also a problem that is internal and not external.
There are many different parts to time management, such as procrastination, strategy, organization, expectations and being prepared. All of them contribute equally in many ways. All of the things that we have spoken about in this paper are highly recommended. The best thing to do when it comes to time management is to set a strategy, become organized and do your best to avoid procrastination. When you manage your time make sure you include the following; studying, sleeping, eating, relaxing and other necessary things. No matter what our circumstances are, we can all use some time management skills in our lives.
Time management is essential in the workplace and it can help eliminate many other problems that could arise if time is poorly managed. By using the various time and stress management techniques available it is possible to reduce or even eliminate stress. A person who manages their time well can benefit from an organised, manageable workload with enough time to complete the jobs and tasks that are of any importance. Time management can have a direct effect on a persons stress levels and it is important that stress levels are kept to a minimum to ensure optimum performance, efficiency and general well being.
PMBOK guide defines TM as the “Use of available time and your own productivity along with the appropriate planning and management of the project schedule” highlighting the link between Time Management and productivity and its closely knit relationship to scope and cost areas. Max Wideman presents a wider definition for TM as the “function required to maintain appropriate allocation of time to the overall conduct of the project through the successive stages of its natural life-cycle, by means of the processes of time planning, time estimating, time scheduling, and schedule control.” Ultimately at it’s core however, TM is about time, its planning and control during all stages of the project. A further look into Wideman’s definition of TM by means of identifying its importance throughout the entire project life-cycle (Initiation, planning, execution, controlling and close-out) is required. It is hoped that by analysing how TM tools and techniques can positively and negatively effect the different stages of the Project life cycle a better understanding of productivity, TM and project success will result.
In conclusion, good time management doesn't mean you do more work. It means you focus on the tasks that matter and will make a difference. Good time management effectively helps manage stress as this gives control over what is required to be done. Whether it’s on the job or in lifestyle as a whole, learning how to manage your time effectively will help you feel more relaxed, focused and in control. The more in control you are of your time the less stressed up you become.
Time management is needed in everyday situations. Time management is very important to accomplish all tasks in your life, whether goal oriented for one’s self or for business purposes. You can avoid stress and burden when you set your priorities in a well-structured manner. When thinking of time management, people usually just think of personal time management. Loosely defined as managing our time to waste less time on doing the things we have to do so we have more time to do the things that we want to do. Time management includes your personal life and business life.
Following simple time management techniques can help you get more out of life. You can pay attention to your home life, work and appointments without ignoring any one of them. It all comes down to your time management technique.
(Claessens, Brigitte J.C.2004). adds that time “cannot be managed, because time is an invariable factor. Only the way a person deals with time can be”. Nevertheless, time management has become increasingly essential to businesses and organizations. This is especially true over the last two decades, as a result of expanding global competition and increased demands for the immediate availability of products and services. Given the increased pace of everyday life, people increasingly need to be more organized. Efficient time management practices support business students in acquiring key skills that will assist them both in their educatio...