According to Elizabeth Shepherd in journal “Why are Records in public sector organizational assets?” stated that record is recorded evidence of an activity that is of an action undertaken by an individual or a work group in the course of their business, which results in a definable outcome. A record is not defined by its physical form, its age, or the fact that it contains information. Its important characteristic is that it provides evidence of some specific activity. Activities may be carried out by people or may be largely or wholly programmed. She also stated that records can exist in any medium and in many forms, including documentary, databases, photographs, audio visual.
Most organizations have mix record systems, with some records in paper and some in digital form. There are three values that can define the good records. First, organizations use records in the behaviour of current business, to enable decisions to be made and actions taken. Records provide access to standards and policies, and evidence of what was done or decided in the past. They enable organizations to protector dissimilar to scam and to protect their rights and assets. Secondly, organizations use records to support accountability, when they need to prove that have met their pressures or complied with best practice or established policies. Organizations are accountable in many ways, to meet legal, regulatory and fiscal requirements, endure audits and checks, or provide explanations for what was done. Internally, records are used to prove or assess performance. External accountability is especially important to public sector bodies, which are responsible for their actions to government and the wider public. Thirdly, records may also be used for cultural ...
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...rly. The records managers should ensure that all registry staff is equipped with the necessary skills to enable them to carry out their functions properly. Information and records managers need to understand their agencies' business information needs, have experience with people and project management and be adaptable to the changing needs of their organisation. A skilled information and records manager can help their agency understand and make better use of its information, comply with statutory obligations, and enhance innovation and corporate knowledge. Information and records managers are responsible for evaluating their agencies information and records management requirements. They also should advising on efficient information and records management practices and developing whole of agency information and records capability that required for business purposes.
Workplaces must keep suitable and accurate records required by the regulations of RIDDOR; these records help to identify patterns in accidents and injuries and will help when risk assessments are carried out. Personal records of employees must also be kept, but must be kept confidential in order to comply with the Data Protection Act. In the event of work-related claims workplaces may also insure they keep all their records and information as insurance company will want to see these records.
The two reasons records and documentation should be correct is for legal purposes and administrative purposes. It helps to be able to look back on your records for further information on each client.
The records collected had to be, of course, of national and historical significance. For the most part these records were on paper, especially in the beginning years. As such, documents began appearing in diversified media later on, they were collected with the same amount of dedication and importance. (p.193)
Jethani,J. (2004). Medical records – its importance and the relevant law. Vision 2020, IV(1), Retrieved from http://laico.org/v2020resource/files/medical_records_Jan>mar04.pdf
Web. The Web. The Web. 26 Jan. 2014. Corporate Accountability International.
Health information opponents has question the delivery and handling of patients electronic health records by health care organization and workers. The laws and regulations that set the framework protecting a user’s health information has become a major factor in how information is used and disclosed. The ability to share a patient document using Electronic Health Records (EHRs) is a critical component in the United States effort to show transparency and quality of healthcare records while protecting patient privacy. In 1996, under President Clinton administration, the US “Department of Health and Human Services (DHHS)” established national standards for the safeguard of certain health information. As a result, the Health Insurance Portability and Accountability Act of 1996 or (HIPAA) was established. HIPAA security standards required healthcare providers to ensure confidentiality and integrity of individual health information. This also included insurance administration and insurance portability. According to Health Information Portability and Accountability Act (HIPAA), an organization must guarantee the integrity, confidentiality, and security of sensitive patient data (Heckle & Lutters, 2011).
Documentation is proper recording as regards to time, place, circumstances and attribution. It’s a written record of information. Communication is the first important step to documentation because nurses can’t document a patient information and medical history without interacting with them. Even the simplest statement could end up becoming very important when determining a treatment or even diagnosis.
Solomon, J (2013). Corporate Governance and Accountability. 4th ed. Sussex: John Wiley & Sons Ltd. p.7, p9, p10, p15, p58, p60, p253.
... understand where and how each statistic is coming from. Health records are the primary source of data used in compiling health care statistics. The health record staff, therefore, may be responsible for .When a person gains this knowledge this allows for an Administrator are fully be able to make the proper changes in the healthcare organization that will end with the best effective and successful solution.
the key impacts on how staff and teams are organized are similar. The most important questioned to address may not be how are staff currently being reorganized in the wake of new technologies, but rather how should staff best be deployed to take full advantages of the potential available. Other than that, to manage electronic records, we need records manager who had skills and information on how to handle the tools to manage those records. Before these recent years, all the records are being managed in form of paper based, so it must be difficult for the records managers who are more familiar with records in paper based to become expert in managing electronic records. They need to be train well on how to manage the electronic records to make them expert on it. It must be take long time to trained the especially if the record managers or staff are older. In addition, consider differences among generations in technology usage during their respective formative, pre-working years, the technological skills and expectation they ultimately bring to the workplace and their influence on work practices and recordkeeping, in particular as their members reach senior professional and managerial positions. Today technological issues offer fewer insurmountable barriers to implementation of sound recordkeeping solutions than do organizational and cultural factors, while technological innovations plays large role in recordkeeping issues and opportunities to deal with them. Because of the lack of skill of the staff, the organization would execute and budgeting staff are accustomed to funding technology projects by trading labor as human for capital as the technology investments, when in fact the necessity to maintain some records in paper form requ...
The stereotypical image correlated to the account mirrors that of a public accountant. An individual working as a public accountant can expect to work as an independent third party to a multitude of companies. As this third party it is their duty to oversee financial transactions to ensure that the statements of not only the company, but also its’ supporting companies, correctly correspond and match up to the position, results and cash-flow of the clientele. This general quota outlining a public accountants job description is not the same for a private accountant. The main difference between a public and private accountant is that unlike the public and its handle on a multitude of accounts, a private accountant specializes with a certain company or field. With this specialization, a private accountant tackles setting up a system that records the transactions within the business. The recordation of the transactions is then generated into statem...
Maintenance of Records - ensures all Employment Equity records are maintained in a secure fashion to ensure strictest confidentiality.
A person needs to be able to document numerous amounts of information in a neat and organized manner in the most accurate way possible. A nurse in the field needs to be able to organize medical records and provide the information needed to help improve the quality of health care to the patients. For providing the health care personnel with accurate information is important to delivering quality care to the patients and improve job performance of other nurses, doctors and other medical staff and
...This is necessary to help record a medical workers to work more effectively and efficiently for better service and also to improved results management and patient care with a reduction in errors within your medical practice.
The recording of accounting history allows for research of a high calibre and quality to be developed. If developments and research of the past were not recorded