Problems & Strategies of Information Keeping & Management
Keeping
Every human keeps or stores information. Some keep their information organized, others not. People encounter huge amounts of information daily, too much to store it all. There are various costs that prevent us from storing all the information we receive.
The more information we keep, the more management is required to keep all the information organised. Information needs to be organised so that people can obtain value from it. As with Management, exploitation is also a cost of storing all available information.
Information of low value should not be kept because it only makes the process of information retrieval more difficult. Keeping a massive amount of items can be distracting when manual search is used to find the relevant information.
People acquire large amounts of information daily, such as E-Mail, Bookmarks, Contacts, Photos etc. & they must decide which to keep & which are irrelevant & should be disposed of. But people find it difficult to make a decision whether to keep or to dispose information. A theory of why people rather want to keep information is because it might prove useful in the future.
To know what information to keep & what information to dispose of, one has to determine the future value of information. Determining the future value of information is difficult as the human being tries to reason about hypothetical situations, in which, they are very poor*.
The decision to keep or dispose of potential future information is prone to two types of mistakes, information isn’t kept & is not available when it is needed & keeping irrelevant information can make a person feel guilty about being disorganised.
The world is moving away from paper & beco...
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...This process is often repeated.
Users have problems in the processing of informational messages. Observations have shown that people spend large amounts of time trying to organize these messages.
A possible solution may be to create folders for informational messages, but creating dedicated folders for informational messages is hard for several reasons. Generating folders need considerable effort & filing is cognitively difficult.
Successful filing of informational information is highly dependent on the user’s ability to know if they will need they information in the future.
Web information is largely not actionable but informational. One form of management is bookmarking certain web pages. Other strategies include printing pages, people sending themselves links in their email, copying links to documents, generation of sticky notes or the use of cognitive memory.
1.1 Describe Systems and Procedures for Storing and Retrieving Information Collect documents to be filed, sort in to alphabetical, numerical or chronological order, find the relevant file and place the document inside after it’s divider, and return the file to its original place. Confidential files should be kept in a lockable cabinet and old documents should be shredded after the length of time outlined by the organisation. Electronic filing is similar but on the computer. It is important to name files so that they are easily recognisable by everyone who may need to access it. If the information is confidential it should be encrypted with a password to prevent unauthorised access.
...6. Fisher Center for Information Technology & Management, University of California in Berkeley. June 1995
After entering the modern society, people living in a high information environment, a salient feature of it is that peopl...
"Now days there is access to millions and billions of archives that informs the public about daily situations, and gives advice in how to approach problems and dilemmas in a more effective way. Before all this, it was necessary
is in the nature of most things to be lost whether it be something unimportant to us or something
One of the challenges that the information management professional informed me was one involving time. With the amount of time that is available, it may become difficult for the professional to gather information on a certain issue. This process leads to the submission of either incomplete information or inaccurate information.
One of the wonderful things about the internet is how it makes life much easier if the information can be found in the convenience of the home instead of going to a library and making a day out of it. This is especially true if the internet offers updated information as soon as it happens were as a library may only update a few things every week or month at a time. It is truly remarkable how much information can be found and because of this it isn’t unbelievable that more and more people are using the internet instead of going to a library or using another service the internet can offer them. However, without organization and direction information is useless. Search engines offer this stepping stone by storing all the data in a manor that is searchable. Two of the major search engines are Google.com and Msn.com. Both offer great search engines and services, but have different styles and appeal to different audiences looking for different things.
With the world of digital data growing exponentially year on year, the above quote could just represent a mere drop in the ocean when accounting for the time workers spend looking for information. The next question is, once the information has been found, can it then actually be interpreted and understood within its original context and in the context required? Without adequate systems to deal with the data deluge, and efficient working practices around ingestion, and storage and retrieval, many digital objects can be lost forever, floating in a digital ether, costing money not only in storage, but in the potential recreation of an existing asset, as well as in lost time searching and retrieving content.
Turning to the issues related to information handling, the definition of the information management should be mentioned. According to Hinton’s perspective (2006, p.57) the information management is “the conscious process of gathering information”. A brief overview of the presumable information sources in a high-technology company can help to outline the situation. T...
Many people believe they have to try to stay on top of information because of economic, social, and employment-related pressures.
Today, our society has access to mankind’s collective knowledge with the internet. Constantly updated, the internet keeps everyone in the loop. If there is a traffic jam, Google Maps will notify you. If there is a new movie release, Fandango will ask to reserve tickets for you. If there is a limited-time sale, Amazon will email you. Information constantly bombards us. The internet moves fast, and we must try to keep up to stay in
Etzel and Thomas (1996) recommend using an information management strategy that is derived from your personal or professional goals. In developing such a strategy, ask yourself: Will this information help fulfill my goals? When determining what to retain, remember that information is perishable and its importance decreases over time. Ask yourself: When, how, and in what situation will I use this information again?
Understanding the changes that are occurring in the information environment can help reduce the uncertainty that accompanies change. From the users perspective, some of the uncertainties might be the extent to which they should become dependent on technology for information, the changes in their roles related to accessing and selecting information, and possible feelings of inadequacy related to understanding and keeping up with the technology. Rather than reacting negatively, individuals can adopt a perspective that changes are ultimately productive and beneficial. Adopting this perspective can help in gaining a sense of control over the changes, especially the rate at which electronic systems change and the fact "that some aspects of the new electronic environment are paradoxical" (ibid.
In the world today, information is an important aspect in almost every part of our life. From what time the movie we want to see begins to whether we should buy stock in Dell or IBM, we depend on accurate information. Is this kind of information a commodity? The dictionary defines a commodity as something valuable or useful (Webster 1993). Presently, information is a commodity because people are willing to pay high prices for information in order to make better decisions. In this paper, I will give many examples of how information acts as a commodity. I will also show how information acts as a commodity in other areas than just technology and business.
Can you imagine how things were 20 years ago? How we communicate and exchange information with one another? Some things then may not be that accessible to us now, but in this day and age, everything is almost made possible by the advance communications technology surrounding us. Whether it’s printed, audio or visual materials, all are now within our reach, especially because global trading is made available to almost all over the world. And with the invention of internet all sorts of information are accessible to the youth in just a click away. Along with all these, just imagine the vast information being thrown in each and every one of us almost every second. However, as we always say, these developments may or may not be that all beneficial to us.