Electronic and Image Records

Introduction:

The chapter we will be looking at today will be discussing electronic and image records. We will focus are time on key terms and key idea throughout of the chapter. The first part of this paper we are going to be look at electronic media; the second part will be record security and safety; and the final part will be image media. Electronic media will be addressing the key ideas; such as relationship between “electronic and image records; magnetic and optical media; removable data storage devices; data input; storage and retrieval procedures.”(342-348) The second part we will look at records safety and security. This section will discuss “record safety, protective measures, conversion and backup; protection against computer viruses; record security; policies and checks; security measures; data protection; security for faxed documents; and e-mail retention policies.”(350-360) The last set of ideas will confront image media.

Key Points:

We are going to examine the relationship between electronic records and image records. An “electronic records are a record stored on electronic storage media that can be readily accessed or changed. Image record is a digital or photographic representation of a record on any medium such as microfilm or optical disk.”(342) Then we need to look at optical and magnetic media. “Optical media is a high-density information storage medium where digitally encoded information is both written and read by means of a laser. Magnetic media are a variety of magnetically coasted materials used by computers for data storage.”(342) Magnetic media have several different types such as redundant array of independent disk (RAID), video tape, hard disk, and magnetic tape. “RAID configurations provide mass sto...

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...ype of record is important to a company in way form or another. Companies evaluate the importance of each record and how it should be stored with the company. You have to ensure that the “electronic record is stored on electronic storage media that can be easily accessed or change; an image record is a digital or photographic representation of a record on any medium; electronic media include magnetic and optical media.”(373) Besides know what electronic records are you have to know how to “safeguard records against intentional and unintentional destruction or damage, and protect record confidentiality; microforms are photographic documents storage media; and RIM software may be used with both electronic and image media.”(373)

Works Cited

Read, J., & Ginn, M. L. (2008). Chapter 11. Record Management (9th ed., pp. 342-372). Mason,OH: South-Western Cengage Learning.