Persons With Disability

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Why think about accessibility?
Persons with disabilities may be facing difficulties in reading documents created by you. Many documents contain hidden obstacles that can sometimes deny or restrict access to users with disabilities particularly persons with blindness, low vision, colour blindness, reading disabilities and certain mobility impairments.
People with disabilities use digital documents in different ways. Some of them may want to get it Read Aloud using Text-To-Speech software, or read it on Refreshable Braille Devices while others may want to magnify the text and change the foreground and background colour to suit their visual disability. Some of your readers may be using the keyboard to navigate through your documents while others …show more content…

Providing an adaptable format that is marked-up semantically - It should be possible for readers to adapt the visual presentation of the document to suit their reading needs. Meaning of different text elements should be conveyed not only through visual presentation e.g. colour, alignment but also through use of appropriate built-in styles.
Microsoft has provided an ACCESSIBILITY CHECKER within its Office applications. Ensuring that your documents pass the tests of this Accessibility Checker is generally sufficient to ensure that people with different disabilities will not have any major difficulty in using the content. In this training the Microsoft Office Accessibility Checker has been used as a benchmark. Note that accessibility for each and every user cannot be guaranteed, however, documents that pass the Accessibility Checker and the manual testing (described later) will certainly be more accessible and easy to use.
The Accessibility Checker verified Word document can just be saved as a PDF document. This PDF file inherits all the accessibility related mark-up done in the Word document and is easy to use even for persons with …show more content…

Click on the VIEW TAB and then select NAVIGATION PANE to open the window which displays the list of all headings in the document. Alt text or image descriptions
Blind and low vision users cannot see and understand the non-textual content e.g. pictures, charts, maps in the document. The Screen Readers and the Braille devices can however read out the text description also called alt text provided by you in place of the graphical content. You should add alt text two pictures, clip art, charts, tables, shapes, smart art, graphics and embedded objects to help blind and low vision users to fully understand your content.
This step is explained in the video - Improve accessibility with alt text
To add all text to an object, RIGHT CLICK on the object and choose FORMAT PICTURE. Then click on ALT TEXT and in the DESCRIPTION field type or paste the image description text and click Close.
Note that in different versions of Microsoft Word the Alt Text option may be placed

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