Email Efficacy: A Case Study

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Sally and Rebecca, I appreciate your thoughtful discussion on PHRs. Sally, I was particularly interested in your questions regarding telehealth in psychiatry and how patient emails should be managed in the case of a potential suicidal crisis (Sally Rothacker-Peyton, personal communication, April 8, 2018). I struggled to find guidance in the literature on how to advise a clinician to manage emails which from potentially suicidal patients as you mentioned. I believe email is similar to voicemail in terms of its efficacy in managing emergent issues. However, unlike with a voicemail message, email does not allow you to provide instructions for an emergency or give a timeline for response up front. While it is possible, to have an automatic reply to …show more content…

Personally, the idea that a provider must be available to all of their patients on a 24/7 basis is unrealistic. However, a backup call schedule, safety planning and emergency response planning should be considered in all practices. Shore, Hilty, & Yellowlees recommends detailed, individualized safety plans for those patients with chronic safety concerns which are developed and reviewed with the patient (2007). Guidelines for use of email with patients include: (1) not using email for urgent matters; (2) patient instructions for how email is used in the practice; (3) standard turnaround time for messages; (4) automatic reply for acknowledgement of email receipt; and (5) saving all emails to and from patients in their record, either through printing and placing or record or automatic storage in the EMR (Kane & Sands, 1998). By combining recommendations of literature reviewed in how to manage psychiatric emergencies such as suicidal crisis including the use of email through PHRs, such as MyChart, up front patient education with clear delineation of how to utilize the functionality of MyChart as well as safety planning are key. Documentation of that education along with that of the safety planning will be

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