A Memo Requesting a Workshop on Writing Skills

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As you are well aware by now there was a memo circulated recently that was a very poor reflection on our company. Unfortunately the memo was seen by a client and those on the sales force has been suffering from very low morale. I’m requesting your support in starting a workshop on improving individual writing skills. At this point in time I don’t think that there is a more important project. It is extremely clear that we need to help our coworkers learn how to communicate more effectively. As unfair as it may seem, we are judged by the way we communicate, the words that we use, and the way we use them.

I plan on breaking the workshop into three main categories; Content in Context, Back to Basics, and Making the Most of Your Tools. These categories will be able to give each person a very strong foundation in written communication. They’ll be able to walk out of the program and feel very confident with their newly honed writing skills. With that renewed sense of confidence morale through out the company will once again be at an all time high.

Additionally, this will have a drastic impact with our clients and partners. Upon completion of the course these collaborators will notice a drastic difference in they way we are communicating. They’ll feel more comfortable working with us just knowing that we, as a company, care enough about ourselves to correct our own short comings. Not to mention that we are an organization that is willing to go the extra step for personal growth.

Content in Context:
Simply put, know what you are talking about! It’s not enough to know what a couple of buzzwords. You need to understand what they mean and why those buzz words are creating a stir in the marketplace. When you care enough to educate yourself it projects outward. People will see that you are the type of person that will go the extra step to make sure you are in the know. If it takes a little time to research your topic before writing about it, than do it. It’s worth it in the end. Nothing sounds more foolish then someone writing about a topic that they don’t understand. It will come across in your writing.

Know your audience. This is a major first step in the writing process. You will write very differently for the CEO then you would for the guys in the IT department. The type of audience will dictate if the tone, the type of information, and the way it’s presented, ...

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...a typewriter up close. I’m pretty sure they couldn’t even explain why the keyboard is laid out like it is. To the matter at hand; our friends at Microsoft and Corel have packed more features in to our word editors than we realize are there. This workshop will teach our employees the benefits of tools such as Thesaurus, Hyphenation, and the all mighty Spellcheck. And yet we’ll just have scratched the surface of what’s available in these applications.

If you know where to look the web you can find enough resources to make you dizzy. The web is teaming with dictionaries. From the traditional Oxford English Dictionary to the Collins Business Dictionary there are resources to suite what ever need you can dream up. But more importantly the workshop will teach you how and when to use them.

Bring it Together:
To close out the workshop we’ll show the employees how to utilize all these tools in harmony to gain the maximum effort. It will help to illustrate how just taking more care in our writing, using the basics of grammar in conjunction with the tools available can make a world of difference in how we present ourselves and the company to the outside world through written communication.

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